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HomeMy WebLinkAbout10 05 09 City Council Work Session~~ PRI~~ ti ~ U ~' ~~/ DATE: ~' 4646 Dakota Street S.E. Prior Lake, MN 55372-1714 PREPARED BY: TOPIC: CITY COUNCIL WORK SESSION AGENDA October 5, 2009 Steve Albrecht, Public Works Director/City Engineer Street Maintenance Policy The agenda for the work session is as follows: I. Private Street Maintenance Policy II. Winter Maintenance Policy a. Sidewalk Plowing on Collector Streets b. School Area Snow Removal www. cit~ofpriorlake. com age 1 of 1 Phone 952.447.9800 /Fax 952.447.4245 .` ,~'~ PRZ'p~ ti u 4646 Dakota Street S.E. Prior Lake, MN 55372 \tMNES~~~ .......__~._._...__~A___a_______ a.. Date: October 1, 2009 To: Athletic Associations From: Frank Boyles, City~Manager Re: City Services Earlier this year, athletic associations operating in Prior Lake were advised that there is a $1 million shortfall in our 2010 budget. We formulated four strategies to address this shortfall. The four strategies are being used so that no one group or interest would have to bear the brunt of the cuts. Athletic associations were asked to address $105,000. We met first with all athletic associations to describe our predicament and then conducted either in-person or telephone meetings with individual representatives. What has become apparent is that athletic associations, like the City, are impacted by this economy. As a result, each of you decided to forego certain City maintenance services rather than pay for them. You believe that volunteer efforts can supply the services the City previously provided. Be assured we will work with you to facilitate this transition. I am attaching a matrix we have prepared which identifies the services which will be curtailed in 2010. Some of the services can be purchased, but only if you notify us of your desires no later than October 9, 2009 so we can arrange to hire the necessary personnel. Please contact Steve Albrecht at 952-447-9890 to formalize your request. For liability reasons we will be preparing agreements for execution with each association who will be using volunteers to maintain City fields. The agreement will confirm the following: • City field ownership • City guidelines for field closure because of inclement weather • Field closure due to inadequate field maintenance, safety, or violation of City policies or ordinances • Services volunteers are authorized to provide • Supervision of volunteers • Volunteer training • Indemnification and insurance requirements The agreement will help to formalize and communicate the expectations and relationship between the City, athletic associations and their members. We will work to have the agreements ready for your execution within 30 days. In the meantime, if you have any questions, please contact me at 952.447.9801. cc: Steve Albrecht, Public Works Director/City Engineer www.cityofpriorlake.com Phone 952.447.9800 /Fax 952.447.4245 O~ PRIp~, ~ City of Prior Lake ~' ~ 2010 Athletic Facility Services September 10, 2009 ~~NN850~'P In 2009 and before, the City provided all the services listed under the heading "Maintenance Activities:' Because of limited resources, the following service levels will be implemented beginning 2010. Maintenance Activity * City ** Assoc./ Rrivate Notes Turf Management Mowing and Whipping Yes Herbicide /Fertilizing Yes Aeration Yes Top Dressing Yes Irrigation Irrigation Installation/Repair Yes Irrigation Testing Etc. Yes Athletic Field Maintenance Dragging Fields Yes Yes City Weekdays only /Associations Weekends Grooming Fields Yes Chalking Batters Boxes and Baselines Yes Painting/Striping Foul Lines Yes Services can be purchased from City with notice by September 28 and .payment by Jan. 1 in advance of season Painting/Striping Football Fields Yes Services can be purchased from City with notice by September 28 and payment by Jan.1 in advance of season Painting/Striping Soccer Fields Yes Services can be purchased from City with notice by September 28 and payment by Jan. 1 in advance of season Nets, Windscreens, batters eye, batting cages, fence installation and repairs Yes Edging, lip repairs, crowning Yes Grand Stand, bleacher, dug out and bench maintenance Yes Soccer Goal Moving Yes Soccer Net Install/Remove Yes Field lighting turn off Yes Bathroom Cleaning Yes Limited to one cleaning on weekends per facility Sanitation Yes Limited to one pickup on weekends per facility Lighting Maintenance Yes Concession Stocking/Operations Yes Close Facilities Yes Landscaping Maintenance Yes Building/Shelter Repairs and Maintenance Yes * All City services are weekdays onlybetween hours of 7 a.m. and 3:30 p.m. with the exception of facility closing, light turnoff and limited weekend bathroom cleaning and sanitation, unless otherwise noted. ** Weekend /Weeknight City Services can be purchased at OT rate for full time employees on volunteer basis and can't be guaranteed by City, unless otherwise noted. Note: The City will complete all maintenance activities for Adult Softball leagues and will adjust league fees accordingly.