HomeMy WebLinkAbout9B - McKenna Road/CR 42 Intersection Signal Construction
MEETING DATE:
AGENDA #:
PREPARED BY:
NOVEMBER 16, 2009
98
STEVE ALBRECHT, DIRECTOR OF PUBLIC WORKS
CONSIDER APPROVAL OF A RESOLUTION ACCEPTING BIDS AND AP-
PROVING THE CITY'S STANDARDIZED CONSTRUCTION CONTRACT FOR
THE MCKENNA ROAD/CR 42 INTERSECTION SIGNAL CONSTRUCTION
AGENDA ITEM:
DISCUSSION:
Introduction
The purpose of this agenda item is for the City Council to accept bids and to
award the City's Standardized Construction Contract to Collins Electric of St.
Paul for the McKenna Road/CR 42 Intersection Signal Project.
Historv
As part of the Shepherds Path and Wilds Ridge North project CR 42 was recon-
structed at McKenna Road for installation of a traffic signal at a later date.
The YMCA was required to have a traffic study prepared in connection with its
application to develop the site. The traffic study indicated that once the facility
opened (on or about September 12,2009) a traffic signal would be needed at
the intersection to ensure safety. In 2008 the City included this signal in its
Transportation Plan for design in 2009 and construction in 2010.
Because the project met the requirements for American Recovery and Rein-
vestment Act (stimulus) funding it was submitted by the City for consideration
earlier this year.
In April of 2009 the City Council authorized SEH to complete the signal design
for the intersection. On June 15, 2009 the City Council approved the Coopera-
tive Agreement with Scott County for the project.
On September 21,2009 the City Council approved the plans and specifications
and authorized advertisement for bids for the project.
Current Circumstances
On November 6, 2009 bids were received an opened by the City for the project.
A total of six bids were received.
I Contractor
I Collins Electric
I Collisys
Egan Company
Killmer Electric
ElM
Premier Electrical
Bid Amount I
$154,486.51 I
$157,378.90 I
$159,168.00 I
$163,523.20 I
$174,998.00 I
$176,562.46 I
The low bid was submitted by Collins Electric of St. Paul in the amount of
$154,486.51. The ~ft,~fP~i~&.~8rAess than the preliminary estimate. A
R:\Council\2009 Agenda Reports\11 16 09\CRij~~I8~.~~1 ~~~.cfuc Fax 952.447.4245
review of the bids indicates the actual signal system was about $48,000 less
than the average signal systems bid this year by MnDOT. We have reviewed
the bids with our Consultant SEH and recommend award of the City's Standard-
ized Construction Contract to Collins Electric.
ISSUES:
The City has received stimulus funding approval for this project which requires
that it be bid and a contract be awarded by the end of November. Most likely
the project will not begin construction until early next spring and is expected to
be completed in May of 2010.
FINANCIAL
IMPACT:
The proposed project costs are as follows:
I Contract
I SEH - Design/Construction Engineering
I City Administration (3%*)
I Scott County - Construction Inspection (8%*)
I Scott County - Standardized Equipment
I Collins Electric - Construction Contract
I Total
*% of Construction and Standardized Equipment Cost
Amount I
$ 26,000.00 I
$5,500.00 I
$ 16,000.00 I
$ 40,000.00 I
$154,486.51 I
$241,986.51 I
The following project Funding Sources were approved on June 15, 2009 by the
City Council:
I Funding Source
I ARRA Funds
I MSA Account
I Reconstruction Bonds
I Total
Amount
I
$175,000 I
$75,000 I
$40,000 I
$290,000 I
Because the project is about $63,000 less than the original cost there will be
savings to the City. However the actual amount of the savings to the City will
depend on a final review of the federal funding to determine if 100% of the Sti-
mulus funding can still be applied to the construction costs. Once the City has
awarded the project MnDOT will provide a final funding eligibility review for Sti-
mulus and MSA funds.
ALTERNATIVES:
The alternatives are as follows:
1. Approve a resolution Accepting Bids and Authorizing the City's Standardized
Construction Contract for the McKenna Road/CR 42 Signal Project.
2. Table the Resolution for a specific reason.
3. Deny the Resolution.
RECOMMENDED
MOTION:
Alternatives # 1
ReVie~ by: ~
<'IMJ
Frank Boyles, City
R:\Council\2009 Age a Reports\11 16 09\CR 42 - McKenna Signal Agenda.doc
4646 Dakota Street S.E.
Prior Lake, MN 55372-1714
RESOLUTION 09-XXX
A RESOLUTION ACCEPTING BIDS AND AUTHORIZING EXECUTION OF THE CITYS
STANDARDIZED CONSTRUCTION CONTRACT FOR THE CR 42 AND MCKENNA ROAD
INTERSECTION SIGNAL PROJECT
SAP 201-118-001, SAP 70-642-21, MNPN ES10ES (040)
Motion By:
Second By:
WHEREAS With the opening of the YMCA later this year the traffic volumes at the McKenna Road
and CR 42 intersection will exceed signal warrants; and
WHEREAS, The City may receive up to $175,000 in American Reinvestment and Recovery Act
funds (ARRA); and
WHEREAS, The funding requires construction to begin in 2010; and
WHEREAS, On September 21,2009 the City Council approved the plans and specifications for the
project and authorized advertisement for bids; and
WHEREAS, On November 6, 2009 the City received and opened the following bids for the project:
I Contractor
I Collins Electric
I Collisys
I Egan Company
I Killmer Electric
I ElM
I Premier Electrical
; and
Bid Amount I
$154,486.51 I
$157,378.90
$159,168.00
$163,523.20
$174,998.00
$176,562.46
WHEREAS, The low bid was submitted by Collins Electric of St. Paul in the amount of $154,486.51;
and
WHEREAS, Staff has reviewed bids and recommends award of the City's Standardized
Construction Contract to Collins Electric.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein
2. The Mayor and City Manager are authorized to execute the City's Standardized Construction
Contract with Collins Electric in an amount not to exceed $154,486.51.
3. The City will reimburse Scott County an estimated $56,000 for standardized equipment and project
inspection.
R:\Council\2009 Agenda Reports\11 16 09\CR 42 - MCK~tftg!l:)VP-Ni~Hfake.com
Phone 952.447.9800 / Fax 952.447.4245
4. The City will reimburse the General Fund an amount of $5,500 for City Staff project administration.
5. Construction costs will be recorded in the Construction Fund (#501-48367-501)
PASSED AND ADOPTED THIS 16TH DAY OF NOVEMBER 2009.
YES
NO
Haugen
Erickson
I Hedberg
I LeMair
I Millar
Haugen
Erickson
Hedberg
LeMair
Millar
Frank Boyles, City Manager
R:\Council\2009 Agenda Reports\11 16 09\CR 42 - McKenna Resolution.doc