HomeMy WebLinkAbout5G - Final Payment for 2008 Street Improvement Project
MEETING DATE:
AGENDA #:
PREPARED BY:
AGENDA ITEM:
DISCUSSION:
ISSUES:
FINANCIAL
IMPACT:
4646 Dakota Street S.E.
Prior Lake, MN 55372-1714
CITY COUNCIL AGENDA REPORT
DECEMBER 7,2009
5G
LARRY POPPLER, ASSISTANT CITY ENGINEER
CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING FULL AND
FINAL PAYMENT TO SM HENTGHES AND SONS INC. FOR THE 2008
STREET IMPROVEMENT PROJECT (BROOKSVILLE HILLS CITY
PROJECT #08-011)
Introduction
The purpose of this item is to authorize full and final payment for the 2008
Improvement Project. This project included reconstruction of Brooks Circle,
Fillmore Avenue, and Itasca Avenue.
Historv
On April 7, 2008 the City Council awarded a contract to SM Hentges and Sons
Inc. for the 2008 Improvement Project, (08-011). All work under the contract
has been completed in accordance with the contract. All punch list items have
been completed and any additional repairs will be covered under the project
warranty.
Current Circumstances
The full and final payment is $29,918.50 more than the original contract
amount. This accounts for approximately 3% of the original contract amount.
The overruns are due to changes in various project quantities primarily related
to sanitary sewer improvements and site restoration. On this project the
Contractor encountered conflicts between the sanitary sewer services and the
new watermain. Additional sanitary services needed to be reconstructed to
correct the conflict.
SM Hentges dedicated multiple crews on this project. The streets on this
project were restored prior to July 4th, 2008 for the entire project area. This is
well ahead of the proposed schedule and required completion date and thus
minimized construction inconvenience to the residents on this project. While
the project was fast paced, the correction issues in 2009 were minimal.
There are no issues regarding this agenda item.
The original contract amount was $1,245,733.25. Due to quantity over-runs,
the final contract amount is $1,275,651.75 or 3.0% over the original amount.
Funding for this amount is available in the Construction Fund.
www.cityofpriorlake.com
Phone 952.447.9800 / Fax 952.447.4245
ALTERNATIVES:
There are three alternatives for the City Council to consider:
1. Approve Resolution 09-XX authorizing full and final payment to SM
Hentges and Sons Inc. for the 2008 Improvement Project.
2. Deny this item for a specific reason and provide staff with direction.
3. Table this item to a certain date in the future.
RECOMMENDED
MOTION:
A motion and second to approve Resolution 09-XX as part of the consent
agenda authorizing final payment to SM Hentges and Sons Inc.
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Reviewed by: Fr
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RESOLUTION 09-XXX
RESOLUTION AUTHORIZING FULL AND FINAL PAYMENT TO SM HENTGES AND SONS INC.
FOR THE 2008 STREET IMPROVEMENT PROJECT (CITY PROJECT #08-011)
Motion By:
Second By:
WHEREAS SM Hentges and Sons Inc. of Jordan, Minnesota was awarded the contract for the
2008 Street Improvement Project for the reconstruction of Brooks Circle, Itasca Avenue
and Fillmore Avenue City Project 08-011 in the amount of $1,245,733.25; and
WHEREAS, As a result of quantity over-runs the contract amount was increased by $29,918.50 to a
total of $1,275,681.75, and
WHEREAS, SM Hentges and Sons, Inc. has in all respects completed the contract work for the
2008 Improvement Project, and
WHEREAS, The City Engineer recommends acceptance of the project and Final Payment of the
contract.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. Full and final payment is hereby authorized to be made to SM Hentges and Sons Inc. in the amount
of $74,462.11 for the total contract amount of $1,275,681.75 for the 2008 Improvements Project,
City Project 08-011.
3. Funding for the final payment shall come from the Construction Fund Account #501-48364-501.
PASSED AND ADOPTED THIS 7th DAY OF DECEMBER 2009.
YES
NO
HauQen
Erickson
I Hedberg
I leMair
I Millar
Haugen
Erickson
Hedberg
leMair
Millar
Frank Boyles, City Manager
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Phone 952.447.9800 / Fax 952.447.4245