HomeMy WebLinkAbout5K - Final Payment for Ida Circle Street Improvement Project
MEETING DATE:
AGENDA #:
PREPARED BY:
AGENDA ITEM:
DISCUSSION:
ISSUES:
FINANCIAL
IMPACT:
ALTERNATIVES:
CITY COUNCIL AGENDA REPORT
DECEMBER 7,2009
5K
LARRY POPPLER, ASSISTANT CITY ENGINEER
CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING FULL AND
FINAL PAYMENT TO SM HENTGES AND SONS INC. FOR THE IDA
CIRCLE AND HIGHWAY 13 IMPROVEMENTS (CITY PROJECT #06-11)
Introduction
The purpose of this item is to authorize full and final payment for the Ida Circle
and Highway 13 Improvements. This project included sanitary sewer and
watermain extension to Ida Circle and four homes along Highway 13.
Historv
On January 22, 2008 the City Council awarded a contract to SM Hentges and
Sons Inc. for the Ida Circle and Highway 13 Improvements, (06-11). All work
under the contract has been completed in accordance with the contract. All
punch list items have been completed and any additional repairs will be
covered under the project warranty.
As a first time improvement, property owners on this project were assessed as
much as $17,812 per unit. They also had to pay City connection charges. All
thirteen homes on this project have now connected to the City sewer and
water.
Current Circumstances
The full and final payment is $3,060.41 more than the original contract
amount. This accounts for approximately 2% of the original contract amount.
The overruns are due to changes in various project quantities primarily related
to site restoration on Highway 13. The original estimates for the construction
limits along Highway 13 fell short on how much was actually disturbed. Nate
Briese, the Project Inspector, did a good job documenting the quantities in the
field and the final quantities reflect the actual work performed.
There are no issues regarding this agenda item.
The original contract amount was $234,008.18. Due to quantity over-runs, the
final contract amount is $237,068.59 or 2.0% over the original amount.
Funding for this amount is available in the Construction Fund.
There are three alternatives for the City Council to consider:
1. Approve Resolution 09-XX authorizing full and final payment to SM
Hentges and Sons Inc. for the Ida Circle and Highway 13 Improvements.
2. Deny this item for a specific reason and provide staff with direction.
3. Table this item to a certain date in the future.
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Phone 952.447.9800 / Fax 952.447.4245
RECOMMENDED
MOTION:
A motion and second to approve Resolution 09-XX as part of the consent
agenda authorizing final payment to SM Hentges and Sons Inc.
1J
4646 Dakota Street S.E.
Prior Lake, MN 55372-1714
RESOL TION 09-XXX
RESOLUTION AUTHORIZING FULL AND FINAL PAYMENT TO SM HENTGES AND SONS INC.
FOR THE IDA CIRCLE AND HIGHWAY 13 IMPROVEMENTS (CITY PROJECT #06-11)
Motion By:
Second By:
WHEREAS SM Hentges and Sons Inc. of Jordan, Minnesota was awarded the contract for the Ida
Circle and Highway 13 Improvements, City Project 06-11 in the amount of
$234,008.18; and
WHEREAS, As a result of quantity over-runs the contract amount was increased by $3,060.41 to a
total of $237,068.59, and
WHEREAS, SM Hentges and Sons, Inc. has completed the contract work for the Ida Circle and
Highway 13 Improvements, and
WHEREAS, City Staff recommends acceptance of the project and Final Payment of the contract.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. Full and final payment is hereby authorized to be made to SM Hentges and Sons Inc. in the amount
of $16,617.87 for the total contract amount of $237,068.59 for the Ida Circle and Highway 13
Improvements, City Project 06-11.
3. Funding for the final payment shall come from the Construction Fund Account #501-48362-501
PASSED AND ADOPTED THIS 7th DAY OF DECEMBER 2009.
YES
NO
Haugen
Erickson
Hedberg
leMair
Millar
Haugen
Erickson
Hedberg
leMair
Millar
Frank Boyles, City Manager
R:\Council\2009 Agenda Reports\12 07 09\1da Circle final oavmqt,re.sdoc 1 k
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