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Home My WebLink About5L - Grant Application Activity Report for 2009 MEETING DATE: AGENDA #: PREPARED BY: AGENDA ITEM: DISCUSSION: 4646 Dakota Street S.E. Prior Lake, MN 55372-1714 CITY COUNCIL AGENDA REPORT DECEMBER 21, 2009 5L JANE KANSIER, BUILDING AND TRANSPORTATION SERVICES DIRECTOR CONSIDER APPROVAL OF A REPORT ON GRANT APPLICATION ACTIVITY FOR 2009 Introduction The purpose of this report is to review the impact of grants received by the City in 2009. Historv The City staff has always made an attempt, as time permitted, to find grant opportunities for special projects. We have also been fortunate enough to receive donations and assistance from the SMSC and several different community organizations. However, we did not begin to more aggressively search for grant opportunities until Spring, 2008. Current Circumstances Since May, 2008, we have submitted applications for 20 grants, totaling more than $3.6 million. The grants ranged in amounts from $1.6 million to less than $3,000. To date, 10 of the applications have been approved for a total award of $659,603. Projects that did not receive grant funding were delayed until funding becomes available. Grant funds allow the City to leverage its existing program dollars. Since May, 2008, the City has been able to complete several projects for about 25% of the total cost. The City was able to leverage $227,133 of its funds to complete $886,736 worth of projects. Grants are not the only source we use to leverage our dollars. Each year, community service organizations in the City fund specific programs or assist specific departments. For example, the VFW contributed $1,983 to the Fire Department for equipment, while P.L.A.B.B.A. purchased the windscreen fabric for the baseball fields at Memorial Park. Scott County also aggressively pursues Federal grant funding for highway projects. This, in turn, has saved the City a great deal of money in our local share. CR 21 will be more than 80% funded through ARRA dollars, reducing the City's local match substantially. www.cityofpriorlake.com Phon~,95Z.41!17.9800j:FaXi 952\44:/'.4245 ISSUES: FINANCIAL IMPACT: ALTERNATIVES: RECOMMENDED MOTION: Reviewed by: Finally, the SMSC partners with the City in many areas. The SMSC provided advance funding for the CR 83 reconstruction project; this allowed the project to be completed in 2009 rather than in 2015, and saved the City about 60% in costs. The SMSC also provides the City about $360,000 each year for police and fire services. The attached spreadsheet identifies the various funding the City received in 2009. The use of grant funds is beneficial to the City, but it is still important to be cautious about these applications. Most grant programs require a local match, either in dollars or in kind. Before proceeding, it is important to determine if the local match is available. Also, writing grant applications takes a great deal of time, and usually involves staff from several different departments. Again, it is important to be sure the grant is worth the staff time it takes. The staff will continue to search out grant opportunities that will allow us to leverage our existing dollars to complete the projects and programs consistent with the 2030 Vision and Strategic Plan. The financial impact of any grant depends on the local match requirements, and on ongoing program costs. To date, we have been able to leverage our dollars and complete projects for about 25% of the cost. 1. Receive this report by approval of the consent agenda. Alternative 1. ;JJ [fA. L--- 2009 Grants and Other Funding Sources Total Project Amount Cost City Cost Purpose Various Purposes (see 2009 Grants $212,029 $275,703 $63,673 attached exhibit) Police and Fire SMSC $360,000 Contribution McKenna Road Traffic ARRA Funding $160,000 $241,000 $80,000 Signal Light I Scott County $6,612 $15,062 $8,450 Clean-Up Dav Windscreen fabric at P.L.AB.BA $3,097 $3,097 $0 Memorial Park Local Businesses and Service Clubs $5,950 $5,950 $0 Community Gardens Recreation Scholarships Prior Lake Optimists $3,000 $3,000 $0 and Safety Camp Portable generator and air bag inflation hardware - VFW $1,983 $1,983 $0 Fire Department I Scott County/ARRA $456,000 $20,000,000 $416,000 CR 21 Project I TOTAL $1,208,671 $20,270,092 $504,450 2009 Grant Applications Amount Amount Grant Name Purpose Project Cost Requested Approved City Cost Scott WMO Innovative Grainwood Bioretention System Project $73,677.50 $34,602.25 $30,977.25 $42,700.25 Stormwater Management MPCA Environmental SCALE Sustainable Incentives and Model $60,030.00 $40,000.00 $0.00 $0.00 Assistance Grant Ordinance Development MRPF New Initiatives Grant Prior Lake's EFF! - a grant to expand $5,000.00 $2,000.00 $0.00 $0.00 recycling program in parks CenterPoint Energy 2009 Purchase of 10 pagers for Fire Department $5,250.00 $2,500.00 $0.00 $0.00 Community Partnership Grant COPS Hiring Recovery Request to hire 3 new police officers. $759,111.00 $759,111.00 $0.00 $0.00 Program Transportation Enhancement Completion of 2,800' of sidewalk and 36 lights funding under American $350,000.00 $350,000.00 $0.00 $0.00 Recovery and Reinvestment on CR 21 between CR 82 and CR 42 Act (TEARRA) Byrne Grant (with Scott County, Funding for medics for TCTT and tactical $110,245.00 $100,245.00 $100,245.00 $10,000.00 Savage and Shakopee) vests PLSLWD - Street Sweeping Matching funds for street sweeping grant with $73,274.00 $73,274.00 $73,274.00 $0.00 Grant U of MN CMAQ Purchase of 3 buses and operating dollars to $2,010,000.00 $1,608,000.00 serve Eagle Creek Transit Station MnGFOA Finance Intern Funding for finance department intern $6,000.00 $3,000.00 $3,000.00 $3,000.00 Safety Hazard Abatement Purchase truck mounted electronic message $9,673.00 $4,836.50 $1,700.00 $7,973.00 Grant board MBFTE Request for Request for reimbursement of firefighter $2,833.06 $2,833.06 $2,833.06 $0.00 Reimbursement Program classes Emerald Ash Borer Request for purchase of trees and arbor jet $123,314.00 $99,400.00 system Minnesota Historical and Request for purchase of large format scanner $21,855.00 $15,000.00 Cultural Grant TOTALS $3,610,262.56 $3,094,801.81 $212,029.31 $63,673.25