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Home My WebLink About11E - 2010 Offical City Fee Schedule AGENDA ITEM: DISCUSSION: CONSIDER APPROVAL OF THE 2010 OFFICIAL CITY FEE SCHEDULE Introduction The purpose of this agenda item is to consider approval of the 2010 Official City Fee Schedule in accordance with the city council's bylaws. The fee schedule identifies those types of service charges and license fees charged on a user basis to recover city-associated costs as directed by the City Council in an effort to reduce reliance upon the property tax. The intent is that the user who benefits should pay the ultimate cost of the service provided. Historv Staff reviews the fee schedule as a part of the annual budget process and makes recommendations for changes or additions as needed. Current Circumstances Attached is the proposed 2010 Official City Fee Schedule that lists fees, service charges, escrows and securities. New fees (including fees that have historically been charged but haven't been reflected on the fee schedule) and proposed changes are indicated in the table below alongside their present amount (Please see the description of the changes following the table): I Fee Description PROPOSED CHANGES 2009 Amount I 2010 Amount I 1. 2. Par~~lJPP9I'tF ee~~?Q:gQ Sewer Rate $ 3.65 I 1000 mmmmmmmmmmmmmmmm9?1llo n s Removed 'Im$1:96T1666m 19?111<:l1'll; $ 1.75 / 1 000 mmmmmmmmmmmmm_9?111<:lI'll;m Removed 3. I MCES Rate 4. I CivilDefenseTowerAntennamm IRe n ta Immmmmm 5. i Water Tower Antenna Rental wlo lmE3.lJi!9!1'l9mmmm 6. . Water Tower Antenna Rental with Building Water Tower Antenna Rental- ISD#719 On Sale Intoxicatin * $5,970.00 ! Bin o/GambliI19~i~~I'll;~ $10.00/$100.00 ! ilizer License $50.00 ! .. m Drivewa.YE~EJ!li~m $10.00 ' Excavation & Grading Permits & I , Escrows: L..., Permit for Residential < 1 ?1~EE:l.........m.....ldE3.Gm! $100.00 Escrow for Residential >= 1 acre UBC!m $950 / m<:lI'lJ~m sidential Restoration UBC . mm~?'OOO / acre . mmercial/pE:ly~l<:lpE:lrs UBC ~~?Q!1'l')9I'lt~m sec.lJ.ri.~...f9r...~::~;~'$tJPo'iIake:coll1mmmm........................9.$9...!....... $21QQQJa.fr~..... $6,000.00 $8,350.00 ! Removed $14,950.00 ! Removed 7. $ 1,200.00 , Removed $6,300.00 I $10.00/ $100.00.. Removed $30.00 CP~REt1~9FA~!7i~~PQ.. /.J:;'?!Xi.(i}.5Z2!~fl:7o~45 f' IRig~t<:>LYVC3Y Perl1'1,it,F~,~,~,:"",w, 17. I Yearly Registration for Online "I"",prC?gr~,'!I",,(i,~c;ludes 1,~,~,9,~c;C3pi~,g)www" 18. ,,! wRig~t<:>LYV~y. Secu rity~C?lJl~"ards 19. Right of Way Security Streets $25.00 $25.00 20.!ry'lg~~~f.gwCharg~w 21. ' Seasonal Kayak/Canoe Rental - Residents 22. i Seasonal Kayak/Canoe Rental - Nonresidents 23. Lakefront Park Pavilion Rentals 24. Club Prior Rentals 25. ! Field Reservations w$500.00 ! 125% of ! 125% of I Restoration Est. Restoration Est iJ?,OOO.oq ,!J?, 100.00 $50.00 $100.00 Va Various ww$25.00 / $4?:99 Cost Per Agr~~l1'1~~t Cost Per Agr~~l1'1~~t Cost Per f.gr~~l1'1~~t Cost Various i 26. Softball Tournaments Various 27. Picnic Table Moves $10.00ITable 28. I TIF Reassig~l1'1~~t * I New fee effectiveiollowing city council public hearing prior to Ju;y,2oTjjWW I renewal date for on sale intoxicating liquor licenses Exolanation of Chanoes 1. Park Support Fee should be removed from the Fee Schedule as it is a fee assessed as part of the development contract processing and not with the building permit. 2 - 3. Sewer Rate has been segregated into two components per City Council approval on November 16, 2009: Sewer Rate and MCES Rate. Any changes to the Sewer Rate and MCES Rate will be considered at a future date when a Utility Rate Analysis is presented by staff to the City Council. 4 -7. Tower Antenna Rentals are charged to companies that have placed their antennae on city-owned water towers and/or poles. The fees have historically been negotiated and are incorporated into standard antenna agreements. Therefore, staff recommends that the antenna rental fees be removed from the Fee Schedule. 8. On-Sale Intoxicating License fee increases were approved by the City Council in March, 2008 for the years 2008-2010. The change from 2009 to 2010 is $330. The new fee would be effective with the July 2010 renewal date for on-sale intoxicating liquor licenses. 9. Bingo/Gambling License has been separated into two permits (Temporary Gambling Permit and Gambling Premise Permit) to provide greater clarity as to the purpose of the fee. 10. Fertilizer License fee should be removed from the Fee Schedule. The City does not monitor fertilizer companies. State statute restricts the use of phosphorus in fertilizer. i (}q '"j ji) 11. Driveway Permit fee increase from $10 to $30 is needed to cover a greater portion of the costs for inspecting driveway improvements for impervious surface issues and width requirements. Actual cost is estimated at $66. 12 -16. Excavation and Grading Permits and Escrows. Historically, the fees associated with excavation and grading permits have been based on the UBC graduated fee schedule which is based on soil movement. Because residential earth moving is quite different than a commercial or development grading project, a separate residential excavation and grading permit is recommended for projects less than one acre. Residential projects greater or equal to one acre would be subject to an escrow comparable to a commercial/developer escrow. Securities for both residential and commercial/developer restoration have historically been charged. This security should be added to the Fee Schedule. 17 - 19. Right of Way Permits and Securities. The City operates an on-line program called ROWA Y for processing City Right of Way permits. A registration fee of $25 was approved by the City Council on March 3, 2008 to cover a portion of the City's annual costs for the program. This fee should be added to the Fee Schedule. In addition, Staff will begin implementing this program for issuing Landscaping Right of Way Permits which would require Landscaping companies to pay the $25 annual registration fee and to utilize the online ROWAY program. The $250.00 Right of Way Permit is an existing fee. Clarification should be added to the Fee Schedule that this fee is waived for companies that have franchise agreements with the City on the basis that such fees are part of the franchise fee paid to the City. Staff is recommending that a new escrow in the amount of $500 be collected from companies that do not have franchise agreements with the City to ensure that restoration of yard or boulevard areas is completed for right of way projects. Upon satisfactory completion of the project, the remaining balance of the escrow would be returned to the company. Securities are currently collected when a Right of Way project involves cutting into City streets. This security should be added to the Fee Schedule. 20. The MCES SAC (sewer availability charge) increase of $100 from $2,000 to $2,100 is required by the Metropolitan Council Environmental Services. The fee helps pay the capital costs of construction of the Metropolitan sewer interceptor system. This rate has increased incrementally by $50-150 each year since its inception and will continue to increase over the next four years according to the Metropolitan Council. 21 - 22. Seasonal Kayak and Canoe Rental fees have historically been charged for the May 1 - September 30 period: Residents - $50.00; Non- Residents - $100.00. These fees should be added to the Fee Schedule. 23. Lakefront Park Pavilion Rental. A correction has been made that there ISSUES: ALTERNATIVES: RECOMMENDED MOTION: f< ! ~) is a two-hour minimum for rentals that occur Monday through Friday. A one- hour minimum was incorrectly stated on previous fee schedules. The Parks Advisory Committee did recommend an increase in the non residential fee but the staff suggests that this modification be considered next year. 24. Club Prior Rental fees have historically been charged. These fees should be added to the Fee Schedule. 25 - 26. Field Reservations and Softball Tournament Fees. During the 2010 budget process, there was considerable discussion about the level of service provided to athletic organizations and community events and the associated costs being absorbed by the City. The athletic organizations stated that they were unable to pass along a portion of the costs that the City incurs for these services. Consequently, the 2010 City budget was adjusted to reflect the reduced level of service that would be provided. Staff has recommended during previous budget workshops that any additional service requested by the organizations should be provided on a cost-basis and incorporated into an agreement with the organization. 27. Picnic Table Moves. Staff is recommending that the $1 O.OO/table fee is replaced with "cost per agreement" language. The amount would be determined by the cost of staff and equipment needed to move the tables for the event. 28. TIF Reassignment. Staff is recommending that the costs associated with the reassignment of Tax Increment Revenue Notes be passed on to the party requesting the reassignment. Additional Information. A memo prepared by Larry Poppler, Assistant City Engineer, which provides additional details regarding the requests for changes to Driveway Permits, Right of Way Permits, Excavation and Grading Permits and Fertilizer Permits is attached for your reference Revenue categories in the proposed 2010 Operating Budget are based upon the attached fee schedule. Prior Lake has a history of charging fees in proportion to city expenses for services for which a discrete benefactor can be identified. This practice is consistent with our Financial Gold Standards in which we seek to establish a 60-40 relationship between tax levy and non-tax revenue sources. The following alternatives are available to the City Council: 1. Approve the 2010 Official City Fee Schedule as presented 2. Approve the 2010 Official City Fee Schedule subject to specific Council amendments 3. Delay action if the Council requires additional information. Alternative #1 - Motion and second to adopt the 2010 Official City Fee Schedule as p. oposed. 2010 PROPOSED OFFICIAL CITY FEE SCHEDULE City of Prior Lake To be considered on January 4, 2010 Current Chal'j(es Removed DEVELOPMENT FEES: Park Support Fee' (pre-200l development) Park Dedication Fee Residential Commercial/industrial Street Oversize Acreage Charge Trunk Sewer Acreage Charge Trunk Water Acreage Charge Trunk Stonnwater Acreage Charge Low density residential (RI ,R2,R3) High density residential (R4) Com m ercial/industrial Utility Connection Charge Escrow for Preliminary and Final Plats 3 lots or fewer 4 - 10 lots II or more lots UTILITY BILLING RATES: Water Rate Sewer Rate MCES Rate Bulk Water Charge Capital Facility Charge Stonn Water Charge SERVICE CHARGES: Assessment Search NSF Charge Delinquent Assessment Administration Charge Water Shut-off Charge (Day/Night) Late License Processing Charge Delinquent Utility Account - Door Hanger Charge Plumbing Registration Customer Lists (annual charge) Civil Defense Tower Antenna Rental w/o building - Communication Companies Water Tower Antenna Rental w/o building - Communication Companies Water Tower Antenna Rental w/building - Communication Companies Water Tower Antenna Rental-ISD #719 POLICE. FIRE & RESCUE SERVICE CHARGES: Burning Penn it False Alanns (effective upon 4th false alann each year) Police Accident Reports LIOUOR LICENSES: Club License Consumption & Display Pennit Off Sale Intoxicating Off Sale 3.2 Malt Liquor On Sale Intoxicating On Sale 3.2 Malt Liquor Set-up License Sunday Liquor Temporary On Sale 3.2 Malt Liquor (1-3 days) Wine License Investigation Fee - On/Off Sale Intoxicating Investigation Fee - On Sale 3.2 Malt Liquor Investigation Fee - Off Sale 3.2 Malt Liquor 3750.00/unit 6400.00/ac. 4920.00/ac. 3040.00/ac. 5500.00/ac. 2790.00/ac. 4600.00/ac. 5780.00/ac. 18,000.00 1,000.00 2,500.00 5,000.00 2.65/1 000 gals. 1st 25,000 gals. 3.65/1000 gals. above 25,000 gals. 1. 90/1000 gals. 1.7 5/1000 gals. 5.00/1 000 gals. 1O.00/billing cycle 7.25 (residential)/21.75 acre 20.00 28.00 30.00 45.00/95.00 50.00 25.00 25.00 50.00 Removed Removed Removed Removed 25.00 100.00/150.00/200.00/250.00 5.00 650.00 25.00 150.00 50.00 6,300.00 200.00 100.00 200.00 25.00 1,250.00 $500 min./actual cost up to $10,000 max. 100.00 50.00 Pagelof5 Comments Remove from Fee Schedule. Segregate $3.65/1 000 gallons Sewer rate per council resolution on 11 /16/09 into City Sewer Rate & MCES Rate Remove from Fee Schedule. Remove from Fee Schedule. Remove from Fee Schedule. Remove from Fee Schedule. Res 08-027 phase in ofliquor license increases 2008 - 20 I 0 2010 PROPOSED OFFICIAL CITY FEE SCHEDULE City of Prior Lake To be considered on January 4, 20 I 0 Refund Retainage Fee - On Sale Intoxicating MISCELLANEOUS LICENSES & PERMITS: Animal License Body Art License Fee Investigation Fee - Body Art Temporary Gambling Permit Gambling Premise Permit Cigarette License Dog Boarding Fees Dog Impoundment Fines Dangerous Dog Annual Registration Fertilizer License Kennel License Massage Therapy License Investigation Fee Outdoor Concert Permit/(elean-up deposit): wedding/private reception commercial events Refuse Haulers License Solicitor Permit Taxi Cab License Golf Cart Permit PERMITS: Building Permit Common Home Improvements Re-roofing Re-siding Windows Lower level finish (I room) Lower level finish (2 room) Lower level finish (3 room) Lower level finish (4 room) Swimming pool (above ground) Swimming pool (below ground) Driveway Permit Excavation & Grading Permits & Escrows Permit for Residential < 1 acre Escrow for Residential >= 1 acre Security for Residential Restoration Escrow for Commercial/Developers Security for Commercial/Developer Restoration Plan Review Repetitive Plan Review Plumbing Permits Industrial, commercial, multi-residential Residential - new construction (single/two family) Residential - additions Mechanical Permits Industrial, commercial, multi-residential Residential - heating/air (single/two family) Residential - gas fireplaces Residential - additions Residential Contractor's Deposit Right-of-Way Permit Yearly Registration Fee for Online ROW A Y Program (includes landscaping ROW) Current Chal"l!:es 400.00 15.00/25.00 100.00 250.00 10.00 100.00 250.00 10.00 1st licensed/unlicensed - 25.00/50.00 2nd offense - 50.00 3rd offense - 100.00 50.00 Removed 50.00 100.00 actual cost up to $500 max. 50.00/200.00 200.00/500.00 1 st truck - 250.00 each additional truck - 50.00 50.00 100.00/50.00 each additional cab 25.00 2003 AMM Schedule Fixed valuation fee 74.75 74.75 74.75 34.75 62.25 74.75 87.25 74.75 162.25 30.00 100.00 950.00/ month $2,000 / acre 950.00 / month $2,000 / acre 65% Building Permit Fee 32.5% Building Permit Fee 1.0% of cost (49.50 min.) 149.50 49.50 1.0% of cost (49.50 min.) 149.50 49.50 49.50 1,500.00 25.00 Page 20f5 Comments Separated "Bingo/Gambling License" Separated "Bingo/Gambling License" Remove $50 fee from Fee Schedule; City does not monitor fertilizer companies. State statute restricts the use of phosphorus in fertilizer. Recommended increase from $10.00 to $30.00 Eliminated reference to UBC graduated fee schedule NEW - previously based on UBC graduated fee schedule NEW - previously based on UBC graduated fee schedule Existing Fee - need to add to Fee Schedule NEW - previously based on USC graduated fee schedule Existing Fee - need to add to Fee Schedule Existing Fee - need to add to Fee Schedule 2010 PROPOSED OFFICIAL CITY FEE SCHEDULE City of Prior Lake To be considered on January 4, 2010 Right of Way Penn it (waived for companies with franchise agreements with City) Right of Way Security Boulevards (waived for companies with franchise agreements with City) Right of Way Security Streets CONNECTION PERMIT CHARGES: Frost Plates MCES Direct Interceptor Connect Penn it Review Charge MCES Metro Sewer Availability Charge Pressure Reducer Sewer Connection Charge Water Connection Charge Water Meter - residential 5/8" Water Tower Charge Water Inspection Industrial, commercial, multi-residential Residential Sewer Inspection Industrial, commercial, multi-residential Residential PARK FACILITY RENTALS: Boat slip rental Resident/non-resident-weekday (Monday noon through Friday 10:00 a.m.) Resident/non-resident-weekend (Friday noon through Monday 10:00 a.m.) CanoelKayak Rack rental (Sandpoint) - Seasonal (05/0 I - 09/30) Resident Non-Resident Picnic ShelterlBand ShelVGazebo Rental (Community Parks) Resident/non-resident PriorLake Lions Club (Sand Point Beach Only) Lakefront Park Pavilion Rental: Resident (Mon-Fri, 2 hr. min.lSat, Sun, City Holidays 4 hr. min) Non-Resident (Mon-Fri, 2 hr. min.lSat, Sun, City Holidays 4 hr. min) School District #719 (Monday-Friday, 2 hr. min.) (Sat., Sun. & City Holidays, 4 hr. min.) Youth Organizations, non-profit civic groups, churches & government agency functions (Mon-Friday, 2 hr min) (Sat., Sun. & City Holidays, 4 hr. min.) Club Prior Rental: Resident (Mon-Fri, 2 hr. min.lSat, Sun, City Holidays 4 hr. min) Non-Resident (Mon-Fri, 2 hr. min.lSat, Sun, City Holidays 4 hr. min) Community Garden (05/01 - 10/3 I) Deposit Rental - Resident/Nonresident FIELD RESERVATIONS: Baseball Fields (Community Parks): Residents Non-residents PLA. Y. sponsored activities I. S.D. sponsored teams Prior Lake Amateur Baseball Association Softball Fields (Communtiy Parks): Residents Non-residents PLA. Y. sponsored activities Field Preparation: Weekday field prep, for FLA. Y. Current Chal"2es 250.00 500.00 125% of restoration estimate 7.50 900.00 2,100.00 cost plus 15% 600.00 900.00 cost plus 15% 1,000.00 1.0% of cost (25.50 min.) 25.50 1.0% of cost (25.50 min.) 25.50 60.00/80.00 75.001I05.00 50.00 100.00 50.00 - 100.00/dav No Charge 50.00Ihour, 200.00 damage deposit 85.00Ihr, 200.00 damage deposit 25.001hour 50.001hour 25.001hour 50.001hour 25.00Ihour, 200.00 damage deposit 45.00Ihr, 200.00 damage deposit 20.00 35.00/50.00 Cost Per Agreement 50.001field per dav 100.00/field per dav No Charge No Charge No Charge 50.001field per dav 100.00/field per dav No Charge 25.001field per preparation No Charge Page 3 of5 Comments Language clarification NEW Existing Fee - need to add to Fee Schedule New rate per MCES (September 10,2009 Letter) Existing Fee - Add to Fee Schedule Existing Fee - Add to Fee Schedule Correct minimum hours requirement. Correct minimum hours requirement. Correct minimum hours requirement. Correct minimum hours requirement. Existing Fee - Add to Fee Schedule Existing Fee - Add to Fee Schedule Strike old language - change to"cost per agreement" Eliminate detail under Field Reservations 2010 PROPOSED OFFICIAL CITY FEE SCHEDULE City of Prior Lake To be considered on January 4, 2010 Current Char~es Comments Soccer Fields: Residents Non-residents Prior Lake Soccer Club Football Fields: Residents Non-residents PLA. Y. sponsored activities FieldlRink Lights-Private Group (2 hr min): PLA. Y. sponsored activities Prior Lake Soccer Club Prior Lake Hockey Association Hockey Rinks: Prior Lake Hockey Association 50.00/field per dav I OO.OO/field per dav No Charge 50.00/field per dav 100.00/field per dav No Charge 25.00/hour per field/rink No Charge No Charge No Charge reg./non-reg. hrs. 15.00/30.00 No Charge SOFTBALL TOURNAMENTS: Fees for a two day weekend tournament (Four fields, morning prep both days & periodic trash removal) PLA. Y. sponsored activities Additional Days PLA. Y. sponsored activities Field Lighting (Four fields) Additional field Preparation (2 hour minimum) Cost Per Agreement 500.00 Strike old language - change to"cost per agreement" Eliminate detail under Softball Tournaments No Charge 50.00/field, per dav No Charge 100.00/dav 50.00/hour PARK PERMITS Boat Trailer Parking (Sand Point Beach) Daily Admission (Sand Point Beach) Season Park Sticker (resident/non-resident) Park Program Surcharge (non-resident) Picnic Table Moves Beach Groups (over 25 people) 20.00/dav 5.00/dav 25.00/50.00 5.00/person, per program Cost Per Agreement 2.00/person Change fee to "Cost per Agreement" ZONING/SUBDIVISION FEES: Administrative Plat Fee CIC Plat Fee Comprehensive Plan Amendment Concept Plan Conditional Use Fee Conditional Use Major Amendment Fence Permit Final Plat Application Fee Final Plat Major Modification GIS final plat fee Home Occupation Permit Letter of Credit (residential building relocation) Metes & Bounds Subdivision Moving Permit P.U.D. (new) P.U.D. (final) P.U.D. Minor Amendment P.U.D. Major Amendment Preliminary Plat Application Fee Preliminary/Final Plat Combination Fee Registered Land Survev Rezoning Sr. Care Overlay District Sidewalk Sales Permit Sigu Permit (permanent) Sign Permit (temporary) Sign Permit Deposit (temporary) Site Plan 150.00 150.00 $500 + 10/ac. 200.00 350.00 200.00 n/c 150.00 + 5/1ot 200.00 25.00 + 10/lot 10.00 5,000.00 150.00 50.00 500.00 + 10/acre 200.00 200.00 500.00 500.00 + 10/lot 200.00 + 5/1ot 150.00 300.00 + 10/ac. 350.00 100.00 30.00 - 1st 40 sq. ft. plus .25/sq.ft. thereafter 15.00 100.00 300.00 Page4of5 2010 PROPOSED OFFICIAL CITY FEE SCHEDULE City of Prior Lake To be considered on January 4,2010 Special Hunting Permit Survey Waiver Tree Preservation Lot Deposit Vacation Fee Variance Fee (Other) Variance Fee (Single Family Residential) Variance Fee (Subdivision Ordinance) Zoning Code Amendment Zoning Appeal (Administrative & Planning Commission) Zoning Verification Letter MUNICIPAL FINANCING APPLlCA nON FEES: TIF Reassignment Annexation Filing Fee (plus city expenses) Preliminary TIF Application Fee (plus city expenses) TIF Application Fee Escrow Deposit(based upon expenses incurred) Conduit bond financing origination fee PUBLICA nONS: (manv are available online at no chal"l!el Audit Booklet Budget Booklet CIP Booklet City Code Book Comprehensive Plan Comprehensive Utility Plans (each) Public Works Design Manual Subdivision/Zoning Ordinance Booklet MAPS: (manv are available online at no chal"l!el Aerial Maps (small/regular/large) Plan Copies (regularllarge) Developers will be given I set of S& W asbuilts at no charge-addnl prints will be charged above rate City Maps (small/regular/large) T opo Maps (,mall/regular/large) GIS data files (cd format) 2-ft contours, planimetric data parcels only custom data MISCELLANEOUS: Copy charge per policy DVD/VHS copies Sand bags Wetland marker signs Memorial plaques Memorial trees Memorial benches 6' slat contour redwood 8' slat contour redwood 6' landscape redwood 8' landscape redwood 6' metal coated 8' metal coated Street standard plates (cd format) Current Chal"l!es 25.00 50.00 500.00 200.00 200.00 150.00 200.00 350.00 75.00 10.00 Cost 500.00 2,500.00 12,000.00 50,000.00 1000 15.00 15.00 (purchase/update )-100.00/25.00 50.00 25.00 10.00 25.00 5.00/10.00/15.00 5.00/10.00 1.00/5.00/10.00 10.00/15.00/25.00 12.00/ac. .05/parcel 50.001lir. .25 ea. 5.00 (Actual cost) 5.00 100.00 250.00 650.00 730.00 645.00 745.00 500.00 600.00 5.00 Page 5 of5 Comments NEW ~emorandum DATE: December 21,2009 TO: Jerilyn Erickson, Finance Director FROM: Larry Pop pier, Assistant City Engineer CC: Steve Albrecht, Public Works Director/City Engineer RE: 2010 Fee Schedule and Engineering Permits Please consider the following changes to the 2010 Fee Schedule associated with Engineering permits: DRIVEWAY PERMIT - Currently the City processes 10 - 15 driveway permits per year. Many more driveways are constructed but people do not know they need a permit. The average time to process the permit and perform one site inspection is 1.5 - 2 hours. Some driveway permits are straight forward while others around the lakes are more complicated. Currently the driveway permit fee is $10. Based on a 1.5 hour average the $10 fee does not come close to covering the cost. Based on the 1.5 hour average, the true cost would be $66. Other Cities in the area do not require a driveway fee, however, because of the impervious surface issue and the maximum 24 foot width requirement, the City of Prior Lake should continue to offer this permit. Understanding that the City encourages people to receive driveway permits, a $66 fee may discourage compliance. With that in mind, the Engineering Department recommends a $30 permit fee. Driveway permit.................... ......... .............. .... .......$30 RIGHT OF WAY PERMIT - The City operates an on-line program called ROWA Y for processing City Right of Way Permits. This program requires the Contractor or Utility Company to pay a yearly $25 registration fee. The registration fee helps to offset the online program which has an annual cost of $1,200. We typically have around 10 companies register, so only a fraction of the online costs are recouped. In addition, the City Right of Way Permit fee is $250. Currently the City also requires an LOC when the work involves cutting into City streets. This fee and LOC requirement is waived for those companies that have a franchise agreement with the City. For franchise companies, the review time for the permit is minimal as they understand the City process. A site visit is conducted at some point after construction. If construction included roadway work, inspection is much more substantial. Yard restoration was an issue on one recent Right of Way permit. For this reason, the Engineering Department recommends that a $500 restoration security be taken for non-franchise companies for restoration of yard or boulevard areas. The security would be returned once the project is complete. As with current practice, security for cutting and repairing the street would be done based on 125% of a cost estimate for the street restoration. The Engineering Department does not recommend any changes to the $250 right of way fee or $25 registration fee. Right of Way Permit Yearly Registration...........................$25 Right of Way Permit ......................................................$250 Right of Way Security Boulevards................................. ..$500 Right of Way Security Streets........ .125% of restoration estimate RIGHT OF WAY PERMIT LANDSCAPING - Previous to this year, the Police Department issued individual "no-fee" permits to landscapers wishing to mobilize their operations from a City street. Landscape companies use the City Street to dump topsoil or mulch and progressively use the street stockpiles to complete landscape renovations for property owners. The soil and mulch stockpiles temporarily obstruct the City street. The monitoring and permitting for these activities has now been turned over to the Engineering Department. The Engineering Department would like to run the permitting for this work through the ROWA Y right of way program. This program requires a yearly $25 registration fee. No additional fees are proposed. Security will not be required unless the individual landscaper has shown a history of damage to City roadways or fails to clean up after their work. Each right of way permit for landscaping will be communicated to the Police Department. Landscaping Right of Way Permit Yearly Registration........ ..$25 EXCAVATING AND GRADING PERMIT - Currently the fees for the excavating and grading permit have followed the UBC fee schedule. The fee schedule is a graduated schedule based in soil movement. Restoration security for the work is part of the permit but for small residential grading operations, no security is taken. For commercial or development grading the restoration security is $2,000 per acre. Residential Permit Residential earth moving is quite different than a commercial or development grading project. The Engineering Department recommends a separate residential permit for residential excavating and grading projects under one acre. Projects over one acre will require the applicant to receive an NPDES permit from the MPCA. In those cases the permit should follow the Commercial or Development Excavating and Grading Permit. Recent residential projects have proven that having no security does not encourage quick restoration and completion. An open grading site is susceptible to erosion and unsightly for neighbors. The Engineering Department recommends collecting restoration security for residential grading in the amount of $2,000 per O:\BUDGET\201O\Fees & Charges\201O fee schedule memo - Larry Poppler.DOC 2 acre similar to commercial or development grading (For the purposes of calculation, all impacts will be rounded up to the nearest 0.1 of an acre, min 0.1 acre). The security would be utilized to stabilize the project if the project is not completed within the timeframe specified in the permit. If unused, the restoration security would be returned to the applicant after turf stabilization and permit closeout. It is recommended that the fee for a residential grading permit be $100. This would be equivalent to 2.5 hours of staff time which is typical for a residential project. Residential Excavating and Grading Permit................................ ...$1 00 Residential Excavating and Grading Permit Restoration Security.....$2,0001 acre Commercial or Develooer Permit Inspection for development and commercial projects should be reviewed. Because of staffing and fees collected, the City only reviews for erosion control compliance. This is done on a weekly basis for active sites. Once grading is complete, the City receives grading as-built drawings and soil compaction results. Because of the lack of daily inspection, the Contractor could bury stumps, trees, or other debris on site. They could also mine favorable material and bring back less favorable material to the site unchecked or under excavate ponds. While full time inspection would be too costly to implement, a random daily site visit should be performed to check in on the Contractor. The daily inspection could correct major erosion issues before the next weekly inspection (tracking dirt onto local roadways, dust control, etc.) plus review progress, compaction forces, and unfavorable activities. The cost of this would be about $550 per month ($25 per day). In addition, the standard weekly erosion control inspection would be performed at a standard cost of $400 per month of grading operations. It is recommended that the City collect a time based escrow for grading inspection similar to the new preliminary plat escrow. As work is conducted and the escrow is used up, it must be replenished. The escrow amount should be based on the grading schedule. If the Contractor is planning 6 months of grading, the escrow would be collected based on $950 per month. Fees for site plan review or development review would be collected per the application with CDNR. The Engineering Department recommends continuation of the grading restoration security in the amount of $2,000 per acre. CommerciallDevelopment Excavating and Grading Permit Escrow.......$950/month CommerciallDevelopment Excavating and Grading Permit Restoration Security...................................................................................... ..$2000/acre FERTILIZER PERMIT - The City no longer monitors fertilizer applicator companies. The State Statute restricts the use of phosphorus in fertilizer. The Engineering Department recommends removal of the fertilizer permit and fee from the fee schedule. COMMUNICATION - Some residents are unaware that they need permits for some of these activities. In the Spring, many residents are planning work on their property. It is recommended that in the Spring, the City Website and Wavelength communicate information regarding these permits. O:\BUDGET\201 O\Fees & Charges\2010 fee schedule memo - Larry Poppler.DOC 3