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Home My WebLink About9A - Relocation of Existing Picnic Shelter MEETING DATE: AGENDA #: PREPARED BY: AGENDA ITEM: DISCUSSION: JANUARY 19, 2010 9A AL FRIEDGES, PARKS AND FLEET MAINTENANCE SUPERVISOR CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING AN AMENDMENT TO THE PARKS PORTION OF THE 2010 TO 2014 CAPITAL IMPROVEMENT PROGRAM FOR THE RELOCATION OF AN EXISTING PICNIC SHELTER Introduction The purpose of this agenda item is to seek Council approval of a resolution authorizing the relocation of a picnic shelter. The shelter is currently located adjacent to the bituminous trail that connects County Road 21 to Blind Lake Trail. (See graphic: The bituminous trail is just west of Fire Station #1.) Historv In 1996 a 14-foot wide by 26-foot long picnic shelter was constructed adjacent to the bituminous trail that connects County Road 21 to Blind Lake Trail. Since the construction of the shelter, many new homes have been built in the Wilderness Ponds Development, causing major erosion problems and safety concerns around the shelter. In order to keep the shelter in its current location, the City will need to spend $2,500 to $3,500 to repair the trail and make drainage improvements. However due to the shelter's current location there will always be the potential for damage due to drainage as the surrounding properties will continue to drain to this area. After the construction of the shelter in 1996, Wilderness Pond and Deerfield Parks were developed. As part of the amenities in these two neighborhood parks, a play structure and picnic shelter was installed in both sites. Both Wilderness Pond Park and Deerfield Park are accessible by trails and sidewalks and within walking distance of both developments. Because of the close proximity of these two neighborhood parks, staff feels this shelter, which offers no other amenities, is being under utilized. Approximately 75 letters were sent to residents on Wyndham Court, Wellington Court, Windsor Lane and Blind Lake Trail explaining the possibility of the relocation of the shelter. Only one resident responded with a concern about reestablishment of the plants after the shelter is moved. Staff met with the resident on site and ex- plained our restoration efforts after the removal of the structure. At the November 19, 2009 Parks Advisory Committee (PAC) meeting, they reviewed and recommended relocation of the picnic shelter to Watzl's Beach. At the December 7,2009, City Council meeting the City Council considered the fol- lowing options for relocation of the shelter: 1. Consider moving the shelter to Watzl's Beach. Currently there is not shelter at this beach. The shelter would provide an opportunity for the users of the beach to seek shade from the sun at the beach. Should the City decide to pursue a marina at this location, this would provide an additional amenity. www.cityofpriorlake.com RICollncil\2010 Agenda Reportsl01 19 10\P~fe ~4~t~a~dldl5G\X 952.447.424a 2. Consider moving the shelter to Northwood Meadows Park. The Capital Im- provement Program (CIP) has Northwood Meadows Park scheduled to re- ceive a shelter in 2012. Moving the shelter to this park would reduce future CIP costs by $10,000 - $15,000. Northwood Meadows Park has been identi- fied as a potential future location for City recreation department summer pro- gramming based on demographics and location. 3. Consider moving the shelter to Howard Lake Park. Howard Lake Park is cur- rently not scheduled to receive a park shelter; however, the park is currently utilized by Prior Lake Athletics for Youth (PLAY) for summer tee-ball pro- grams. 4. Consider moving the shelter to South Shore Park. As part of the 2003 Or- derly Annexation Agreement the City is required to construct a shelter in this park. The City Council approved the construction of a picnic shelter at its October 5, 2009 meeting for this park. Based on the small size of the park and its use, the relocation of this shelter could meet the park's needs. Mov- ing the shelter to this park would reduce CIP costs by $10,000-$15,000 and preserve those funds in the Capital Parks Fund for other park improvements. At the December 7 meeting, the City Council voiced support for relocation of the shelter to Watzl's Beach as they believed it would provide the most benefit to the greatest number of residents. The Council felt, however, that the PAC should con- sider the other alternatives discussed above and make a recommendation to the City Council to amend the 2010-2014 CIP to include the relocation for 2010 if they be- lieved it was appropriate to relocate the shelter. Current Circumstances At their December 17, 2009 meeting, the PAC reviewed all of the options and concurred that the shelter should be relocated to Watzl's Beach. The PAC has recommended that the 2010-2014 CIP be amended to include relocation of the shelter to Watzl's Beach with funding to be provided from the 2010 Parks Division Budget. ISSUES: In order for staff to relocate the picnic shelter, it will need to be dismantled. The roof is proposed to be removed and hauled intact. The remaining structure (railings and structural posts) will be removed separately and reconstructed. Once the main frame is in place the roof will be placed back on as one unit. In the spring of 2010, a new concrete floor will be installed under the shelter. FINANCIAL IMPACT: The existing picnic shelter was constructed with a wood floor deck. Staff recom- mends installing concrete for the floor at the new location. A concrete floor requires less maintenance than wood, is easier to clean and is consistent with the other shel- ters throughout our park system. The cost to move the structure is as follows: I Staff labor I ShinQle replacement I Concrete I Total 80 hours @ 26.00 3.64 squares @ 100.00 5 yards @ 130.00 $2,080.00 $364.00 $650.00 $3,094.00 The expenditures for the shelter relocation will be drawn from the 2010 Parks Main- tenance budget. R:ICouncil12010 Agenda Reportsl01 19 10lrelocate picnic shelter agenda.doc 2 ALTERNATIVES: 1. Approve a resolution amending the 2010 Parks Portion of the Capital Improve- ment Program to relocate an existing picnic shelter to Watzl's Beach. 2. Table the agenda item for a specific reason. 3. Deny this agenda item for a specific reason and provide staff with direction. RECOMMENDED Alternative # 1. MOTION: Reviewed br I ,Jft~ Frank Boyles, Cit09'.' R\Collncil\2010 Agenda Reports\01 19 10\relocate picnic shelter agenda doc 3 A RESOLUTION AUTHORIZING AN AMENDMENT TO THE 2010-2014 CAPITAL IMPROVEMENT PROGRAM FOR THE RELOCATION OF A PICNIC SHELTER Motion By: Second By: WH EREAS, In 1996 a 14-foot wide by 26-foot long picnic shelter was constructed adjacent to the bituminous trail that connects County Road 21 to Blind Lake Trail; and WHEREAS, Since the construction of this shelter, many new homes have been built in the Wilderness Pond development causing major erosion problems and safety concerns around the shelter due to drainage; and WHEREAS, At its November 19, 2009 meeting the Parks Advisory Committee recommended relocation of the shelter to Watzl's Beach. WHEREAS, At its December 7,2009 meeting the City Council requested the Parks Advisory Committee to consider the merit of alternate locations and to follow the process of entering park projects into the Capital Improvement Program (CIP). WHEREAS, At its December 17,2009 meeting the Parks Advisory Committee concurred with its original recommendation that since Watzl's Beach is utilized seven days per week throughout the summer months and currently has no shelter, the shelter should be moved to Watzl's Beach, and that the CIP should be amended in the amount of $3,094.00 in 2010 to cover the cost to move the shelter. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. Staff is authorized to amend the 2010-2014 CIP to relocate the shelter from its current location to Watzl's Beach for a cost not to exceed $3,094.00. 3. Funding for this project will be drawn from the Parks Maintenance budget Account No. 45200-530. PASSED AND ADOPTED THIS 19th DAY OF JANUARY 2010. YES NO I Myser I Hedberg I Erickson I Keeney I Millar Myser Hedberg Erickson Keeney . Millar Frank Boyles, City Manager R:\Council\2010 Agenda Reports\01 19 10\relocate~.s:liltytefp.,,::.w..Wtse.com Phone 952.447.9800 / Fax 952.447.4245