HomeMy WebLinkAbout9B - Prior Lake Spring Lake Watershed District Grant Funding
MEETING DATE:
AGENDA #:
PREPARED BY:
AGENDA ITEM:
DISCUSSION:
JANUARY 19, 2010
9B
ROSS BINTNER, WATER RESOURCES ENGINEER
CONSIDER APPROVAL OF A RESOLUTION ACCEPTING PRIOR LAKE
SPRING LAKE WATERSHED DISTRICT GRANT FUNDING FOR AN IRON
ENHANCED POND SAND FILTER AND AUTHORIZING A CHANGE ORDER
TO CITY PROJECT #09-013
Introduction
The purpose of this agenda item is to request that the City Council authorize
receipt of a grant from the Prior Lake-Spring Lake Watershed and authorizing a
change order to City Project #09-013.
Historv
Last year the City Council awarded a bid to complete six of 135 storm water
ponds. The work is presently underway. Since the bid was awarded before the
grant was approved, a change order is necessary to the original contract.
At its January 4, 2010 meeting the City Council directed staff to apply for grants
funding to local watershed organizations. Staff prepared the grant as directed
and presented it to the Prior Lake Spring Lake Watershed District (PLSLWD) at
their January 12 meeting. Staff has also prepared and submitted a grant
application for the Scott Watershed Management Organization (SWMO). The
Council may recall that these grants were intended to fund materials for iron
enhanced sand filters in two of the six ponds scheduled for maintenance to
assess whether this approach would improve pond treatment effectiveness.
The costs associated with the iron enhanced sand filters are not part of the
original contract. A change order would be needed to proceed with their
installation.
Current Circumstances
The staff is suggesting two alternative approaches for Council consideration:
Ootion 1
The Prior Lake-Spring Lake Watershed District has approved the City and
University of Minnesota grant request for $20,185. The bulk of the grant dollars
go towards field analysis, testing, and professional services associated with
monitoring the system-all of which will be the responsibility of the University. The
remaining balance of the grant of $1777.50 goes towards iron enhanced sand
filter construction for one pond.
A second joint grant request of $20,185.00 has been submitted to the SWMO
but will not be considered until February. While we expect the second grant to
be approved, there is always the risk it may not. The risk to the City for Option 1
is that material will be purchased or construction undertaken and the SWMO
does not approve the grant. The maximum exposure is $1,777.50 in iron
material purchased 'a'WCfi~~fR!tl>l~f-e6rnd be expended but not studied. The
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ISSUES:
FINANCIAL
IMPACT:
improvement would still provide benefits to the extent the practice is proven
successful. Total cost to the City (net of grant funding from PLSLWD and
SWMO would be $6,000.00. If SWMO does not approve the grant, the total cost
to the City would be $7,777.50.
Proceeding with Option #1 would result in two iron sand filters being constructed.
It also assumes that the City would receive grant funding of $1,777.50 for
PLSLWD and $1,777.50 from SWMO.
Ootion 2: If it is the desire of the City Council to not risk constructing a second
iron enhanced sand filter in anticipation of the Scott WMO grant, the project
could be immediately downscaled to design, construct and study the practice in
only the PLSLWD. Staff would order material and design changes for only one
of the ponds and would retract a grant application to the Scott WMO. Total cost
to the City (net of grant funding from PLSLWD) would be $5,272.50.
Conclusion
The City Council should determine which option it wishes to direct the staff to
pursue.
Normally the staff would not ask the City Council to act in anticipation of grant
funds. We are doing so here for various reasons:
· The amount of money at risk is reasonably modest at $1,777.50.
· Funds are available in the Water Quality Fund if the Scott WMO does not
approve the grant.
· It is desirable to have demonstration ponds in both watersheds to enhance
our chances for future grants from each.
· We are reasonably confident that the Scott MWO will approve the entire
grant amount.
· The timing is such that the contractor cannot wait to undertake the work in
February.
Project costs under the two options are estimated as follows:
Item Cosl O~~()!l 1 Cost Ootion 2_
Iron filings $3,555.00 $2,550.00*
I Drain tile $1,800.00 $900.00
I Geotextile $1,200.00 $600.00
I Labor $3,000.00 $3,000.00
I SUBTOTAL $9,555.00 $7,050.00
I PLSLWD Grant ($1,777.50) ($1,777.50)
I TOTAL $7,777.50 $5,272.50
I Possible WMO Grant ($1,777.50) $0
I TOTAL PAID BY CITY $6,000.00 $5,272.50
*Due to the bulk nature of the iron available the savings are not 50% of the cost of option No.1.
The full grant requests reimbursement of $3,555.00 for the purchase of iron, or
$1,777.50 from each watershed. The net cost to the City with one watershed
approving the grant is $7,777.50 and $6,000.00 with two. If the council chooses
option 2, a partial grant application, the total cost would be $5,272.50.
Additional project costs under either option will be paid from the Water Quality
2
Fund (602-49420-530) for Water Quality improvements. The 2010 Water Quality
Budget includes $15,000 for this type of grant opportunity and related
improvements. The Water Quality Budget is funded by the bi-monthly storm
water fee.
ALTERNATIVES: 1. Option 1: Adopt a resolution accepting grant funding and authorize a change
order to City Project 09-013 and additional project costs not to exceed
$9,555.00.
2. Option 2: Adopt a resolution accepting grant funding and authorize a change
order to City Project 09-013 and additional project costs not to exceed
$7,050.00.
3. Table this item for a specific reason.
4. Deny this agenda item for a specific reason and provide staff with direction.
RECOMMENDED Alternative #1
MOTION:
"
Frank Boyles,
3
A RESOLUTION ACCEPTING PRIOR LAKE SPRING LAKE WATERSHED DISTRICT GRANT
FUNDING FOR AN IRON ENHANCED POND SAND FILTER AND AUTHORIZING A CHANGE
ORDER TO CITY PROJECT #09-013
Motion By:
Second By:
WHEREAS, MN Statute 465.03 requires that cities accept donations for the benefit of its citizens in
accordance with the terms prescribed by the donor; and
WHEREAS, The City of Prior Lake will construct an innovative iron enhanced sand filtration system
and assist the University of Minnesota as it studies and tests the efficiency of the new
system ; and
WHEREAS, The 2009 Water Quality Pond Maintenance Project (City Project #09-013) includes the
creation of two sand benches suitable for this practice; and
WHEREAS, The Prior Lake Spring Lake Watershed District has approved innovative water
management grant funding for this project totaling 50% of eligible expenses of
$1,777.50, and;
WHEREAS, The Scott Watershed Management Organization is consioering, but has not acted upon
an identical grant amount; and
WHEREAS, The City has applied for and expects to receive a similar grant in the amount of
$1,777.50 from the Scott County Watershed Management Organization; and
WHEREAS, The creation of the iron enhanced sand filtration system meets the goals of the City of
Prior Lake Local Surface Water Management Plan, Scott WMO Comprehensive Water
Resource Plan, and the 2030 Vision and Strategic Plan, and;
WHEREAS, Additional expenses related to the grant include purchase of iron filings, additional
drain tile pipe, geotextile fabric, added labor costs for design change, and staff time.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The City of Prior Lake accepts grant funding from the Prior Lake Spring Lake Watershed District in
the amount of $1,777.50 to be deposited in the Water Quality Fund (602-33633).
3. The City of Prior Lake accepts funding from Scott Watershed Management Organization when
approved and will deposit the funds in the Water Quality Fund (602-33533).
4. The Council authorizes a design change and change order to Water Quality Pond Maintenance
Project #09-013 in the amount of $9,555.00 including authorization for issuance of a check in the
amount not to exceed $3,555.00 for iron filings to be issued on January 20, 2010.
www.cityofpriorlake.com
Phone 952.447.9800 / Fax 952.447.4245
PASSED AND ADOPTED THIS 19th DAY OF JANUARY, 2010.
YES
I Myser
I Erickson
I Hedberg
I Keeney
I Millar
Myser
Erickson
Hedberg
Keeney
Millar
Frank Boyles, City Manager
R:\Council\2010 Agenda Reports\01 1910\100119 Iron Sand Filter Grant Accept Option No. 1.doc
NO
OPTION 2
RESOLUTION 10-xxx
A RESOLUTION ACCEPTING PRIOR LAKE SPRING LAKE WATERSHED DISTRICT GRANT
FUNDING FOR AN IRON ENHANCED POND SAND FILTER AND AUTHORIZING A CHANGE
ORDER TO CITY PROJECT #09-013
Motion By:
Second By:
WHEREAS, MN Statute 465.03 requires that cities accept donations for the benefit of its citizens in
accordance with the terms prescribed by the donor; and
WHEREAS, The City of Prior Lake will construct an innovative iron enhance sand filtration system
and assist the University of Minnesota as it studies and tests the efficiency of the new
system ; and
WHEREAS, The 2009 Water Quality Pond Maintenance Project (City Project #09-013) includes the
creation of two sand benches suitable for this practice; and
WHEREAS, The Prior Lake Spring Lake Watershed District has approved innovative water
management grant funding for this project totaling 50% of eligible expenses of
$1,777.50, and;
WHEREAS, The creation of the iron enhanced sand filtration system meets the goals of the City of
Prior Lake Local Surface Water Management Plan, Scott WMO Comprehensive Water
Resource Plan, and the 2030 Vision and Strategic Plan, and;
WHEREAS, Additional expenses related to the grant include purchase of iron filings, additional
drain tile pipe, geotextile fabric, added labor costs for design change, and staff time.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The City of Prior Lake accepts grant funding from the Prior Lake Spring Lake Watershed District in
the amount of $1,777.50 to be deposited in Water Quality Fund account (602-33633).
3. The Council authorizes a design change and change order to 09-013 Water Quality Pond
Maintenance Project in the amount of $7,050.00 including authorization for issuance of a check in
the amount of $2,550.00 for iron filings to be issued on January 20, 2010.
PASSED AND ADOPTED THIS 19th DAY OF JANUARY, 2010.
YES
NO
I Myser
I Erickson
I Hedberg
Keeney
Millar
Myser
Erickson
Hedberg
Keeney
Millar
www.cityofpriorlake.c5ffllnk Boyles, City Manager
. .
Phone 952.447.9800 / Fax 952.447.4245