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HomeMy WebLinkAbout10B - 2010 Street Resurfacing Projects MEETING DATE: AGENDA #: PREPARED BY: AGENDA ITEM: DISCUSSION: 4646 Dakota Street S.E. Prior Lake, MN 55372-1714 CITY COUNCIL AGENDA REPORT JANUARY 19, 2010 10B STEVE ALBRECHT, DIRECTOR OF PUBLIC WORKS CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS FOR 2010 STREET RESURFACING PROJECT Introduction The purpose of this agenda is for the City Council to authorize staff to prepare the plans and specifications for the 2010 Street Resurfacing Project which includes Lords Street, Edgewater Circle, Fairbanks Trail, Quaker Trail, Rustic Road, Maple Trail, Glendale Avenue, Oakland Beach Avenue, Kneafseys Street, Cove Avenue, Shady Beach Trail, Bayview Circle, Crossandra Street and Fremont Avenue. Historv In 2009 in an effort to quickly address deteriorating streets the City Council approved a new program in the Capital Improvement Program (CIP) to keep streets safe and useable until they can be reconstructed. Currently the City has a 10+ year backlog of neighborhood street projects that are worthy of immediate reconstruction. The 2009 Transportation Plan, adopted as part of the CIP, proposes the resurfacing of several streets to extend the useable life a minimum of 10 years to allow the City to catch up with the backlog of deteriorating neighborhood streets. The Council was very clear in directing that only streets where existing watermain and sanitary sewer systems are adequate, or can be operated with minor repairs to meet the life of the resurfacing, should be considered for this program. The street resurfacing project involves making spot utility repairs which include replacement of valves and hydrants that are no longer functioning properly along with any needed drainage repairs. The streets and infrastructure in the project area was originally constructed in the 1970's. Once utility repairs are made the existing roadway is milled and leveled to provide a surface for the new 1 ~-inch bituminous overlay surface. Because the subgrade of the road is not being reconstructed, this is a far less expensive construction method. However this resurfacing is not meant to be a long term repair as the useable life for this type of activity is about 10 years. Within a couple of years of the resurfacing cracks will begin to appear in the new surface where subgrade issues currently exist. In addition to the streets identified for the resurfacing program, staff is recommending that Crossandra Street and Fremont Avenue be included as they have been identified for resurfacing as part of the annual street maintenance overlay program. Current Circumstances The action requested tonight is to seek authorization to prepare plans and specifications for the resurfacing project and does not commit the City Council to completing the project. In order to allow for bidding in March, it is necessary to www.cityofpriorlake.com Pho~.952.44V.9800 / Fax 952.447.4245 proceed with authorization for preparation of plans and specifications. The following project schedule is proposed: . January 19th - City Council Authorizes Preparation of Plans and Specifications . February 16th - City Council Approves Plans and Specifications and Authorizes Advertisement for Bids . April 5th - City Council Accepts Bids and Considers Award of Construction Contract · June/July - Re-surfacing Project Completed ISSUES: As part of the 2010 Budget and CIP Preparation the preparation of plans and specifications was identified to be completed in-house by Public Works Staff. Conclusion Staff recommends that the Council approve a resolution authorizing staff to proceed with preparation of Plans and Specifications for the 2010 Resurfacing Project. Existina Street Condition Existing streets in the Martinson Island (Lords/Edgewater), Shady Beach Trail and Rustic Road neighborhoods are over 30 years old and failing. These streets have significant degradation that affects the safety of and usability by the public. Based on the current transportation plan and available funding these streets are not scheduled for full reconstruction until after 2019. Preoaration of Plans and Soecification Aooroval Tonight's action does not obligate the Council to complete the project. By preparing the plans now, the City will be in a favorable position to bid the project in March. Historically February and March are the most desirable months to bid projects; typically result in the lowest prices and allow the projects to be scheduled for early completion. During this period the maximum number of contractors are typically lining up their initial projects for the year and bid on them much more competitively. More competition typically results in the best prices for the City. Additionally these projects also receive scheduling priority. Delay in proceeding with preparation of the plans and specifications at this time could delay biding to beyond this period and result in higher costs. Existina Utilities The utilities in these streets have been evaluated and staff believes that with replacement of valves, hydrants and minor sanitary and storm sewer repairs the useable life of the utility infrastructure can be extended until the streets are reconstructed. Assessments The CIP does not propose to assess residents for this project. The City's Standard of Practice over the last 10 years with overlays has not been to assess them to benefiting properties. City staff believes that this is a maintenance item and that assessment should be reserved for full reconstruction of streets. Some surrounding communities assess anywhere from $500 to $1,200 for street overlays; however, those communities typically have much lower street reconstruction assessments. 2 FINANCIAL IMPACT: The City has budgeted $700,000 for roadway resurfacing and $100,000 for necessary utility repairs for the project in the 2010 CI P. Funding for the overlay of Crossandra Street and Fremont Avenue has been included in the 2010 Street Department Budget. As discussed above, tonight's action does not obligate the City to complete the work. Rather this action allows staff to proceed with the necessary steps to prepare the project for bidding. Staff has scheduled a Transportation Workshop with the City Council for February 16, 2009 to discuss the Transportation component of the CIP and the projected impacts on the budget for 2011. This meeting will allow the City Council to evaluate budget impacts and transportation priorities prior to authorizing bidding of this project. This project would ultimately be funded through the issuance of Street Reconstruction Bonds for a period of ten years with the debt service payments for this project beginning in 2011. For favorable bidding conditions the City typically sells bonds in May which allows the City to have funding necessary to pay for construction and has historically provided favorable interest rates. The City's CIP currently identifies the following transportation projects for construction or design in 2010: . CR 42 and McKenna Road Intersection Signal . Street Resurfacing Project . CR 21/Arcadia Avenue Intersection Design and ROW Acquisition (2011 Construction) · CR 12 Phase III Reconstruction . CR 21 Extension from CR 42 to CR 16 The City Council has previously approved construction of the CR 42 McKenna Signal and the project is currently scheduled and under contract. The City Council has also entered into Cooperative Agreements with Scott County for the CR 21 Extension Project and CR 12 Reconstruction Project. These projects are now financial obligations that the City is required to fund. The only projects not obligated or "locked-in" funding wise for 2010 are the Resurfacing Project and CR 21/Arcadia Intersection Projects. In order to allow the Council flexibility in considering the City's debt service for 2011 Staff has scheduled the aforementioned workshop prior to bidding of either of these projects. 1. Approval of a Resolution Authorizing the Preparation of Plans and Specifications for the 2010 Street Resurfacing Project. 2. Table this Resolution for a specific reason 3. Deny the Resolution. RECOMMENDED Alternative NO.1. MOTION: Revif3d bY1 "",^,,- Frank BOYleS,V ALTERNATIVES: 3 ~co~ PlliO~ F-. ~ 4646 Dakota Street S.E. U ;;r:: Prior Lake, MN 55372-1714 l'1'j ~l~~ RESOLUTION 10-XXX A RESOLUTION AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS FOR THE 2010 STREET RESURFACING PROJECT Motion By: Second By: WHEREAS, The 2010-2014 Capital Improvement Program (CIP) identifies the Street Resurfacing Program for construction in 2010; and WHEREAS, The streets in the Shady Beach Trail, Lords/Edgewater, Rustic/Maple neighborhood streets have deteriorated to the point where their usability has been compromised; and WHEREAS, Due to budget constraints the City does not plan to reconstruct these streets until after 2019; and WHEREAS, Rather than reconstructing these streets the City will utilize its Street Resurfacing Project to extend the useable life of these streets until they can be reconstructed; and WHEREAS, Staff has reviewed the existing utilities and determined that with minor repairs they can be maintained over the life of the resurfacing project; and WHEREAS, The 2010 Budget includes funds for overlay of Crossandra Street and Fremont Avenue and therefore those streets should be included in the Street Resurfacing Project; and WHERAS, In order to provide the opportunity for the City to bid this project during the recommended period it is necessary to prepare the plans and specifications at this time. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. Staff is authorized to prepare the plans and specifications for the 2010 Street Resurfacing Project. PASSED AND ADOPTED THIS 19th DAY OF JANUARY 2010. YES NO I Myser I Hedberg I Erickson I Keeney I Millar Myser Hedberg Erickson Keeney Millar Frank Boyles, City Manager R\Council\2010 Agenda Reports\01 19 1 O\Resurfacing ~.~~fY~1f->riorlake.com Phone 952.447.9800 / Fax 952.447.4245 l I \ . '. J ~:. -l & .0. ..;..'-! ,I ~~ g... 1 \ ' ... \ . .... .' '.r' .l."l.......... 1 J . \. ~'- ',. ^"J:j ~~: '. ..' $..'.....'.:...~.... >'. A.. l;r. ..... .' ,. JI""""II!l' . .. i . f 'I .' ,', ", ! 1,' " .-/ .. ~ -"'<~"'_";'_:"":;"".'~";""~~.'-- -v)~ ... 'f,., .,yo ""A, ~(,. I.P -6 1"\ J - \I ~. ~ <k .....~ ~1. l~ ~~ ~~ ~+ Q~ ~ ~ I:) ~ gq! ~ w en p) ':,'l!! :_ (;s,\ c,,'_:' '.~_ ~"_' I ; ~" c ,- '\ - (\, ~ i ~ -....- i\~~ .. .,...J (f) '';... 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