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Home My WebLink About5D - Improvements for Four Developments O~ PRIO~'\ ~ .1' \ F-. ~~ 4646 Dakota Street S.E. a . ~ Prior Lake, MN 55372-1714 "sO'~ ", CITY COUNCIL AGENDA REPORT MEETING DATE: FEBRUARY 1,2010 AGENDA#: 5D PREPARED BY: LARRY POPPLER, ASSISTANT CITY ENGINEER AGENDA ITEM: CONSIDER APPROVAL OF RESOLUTIONS ACCEPTING THE IMPROVEMENTS FOR SHEPHERD'S PATH, STONEBRIAR, HICKORY SHORES, AND THE VILLAS OF NORTHWOOD MEADOWS DEVELOPMENTS DISCUSSION: Introduction The purpose of this agenda item is to consider individual resolutions accepting the developer installed improvements for the following developments: . Shepherd's Path . Stonebriar . Hickory Shores . Villas of Northwood Meadows This action is housekeeping in nature as the staff has already accepted the improvements specified in the development contracts as noted below. Historv SheDherd's Path Shepherd's Path Senior Housing is located on the Shepherd's Path campus north of County Road 42 west of County Road 21. On June 26, 2006, the City Council adopted Resolution 06-091 entering into a Development Contract with Shepherd of the Lake Lutheran Church for Shepherd's Path. Since that City Council action, the developer has been completing the construction of the improvements as outlined in the Development Contract. The Development Contract and approved construction drawings outline the necessary developer installed improvements as well as other items needed for this development to be accepted by the City. Stonebriar Stonebriar is located at the southwest corner of the intersection of County Road 12 and Highway 13. On May 21, 2007, the City Council adopted resolution 07-095 entering into a Development Contract with The Ryland Group for Stonebriar. Since that City Council action, the developer has been completing the construction of the improvements as outlined in the Development Contract. The Development Contract and approved construction drawings outline the necessary developer installed improvements as well as other items needed for this development to be accepted by the City. Hickorv Shores Hickory Shores is located east of Highway 13 and south of County Road 27 near Crystal Lake. On August 21,2006, the City Council adopted Resolution 06-145 entering into a Development Contract with Tollefson Development Inc. for the www.cityofpriorlake.com R\CounCII\!.Ul U f\genoa KeportS\u!. ~h~i{~Cgg~l~a% ~.'tJg(f8mt~~~'9g2~a47:4245 Hickory Shores development. Since that City Council action, the developer has been completing the construction of the improvements as outlined in the Development Contract. The Development Contract and approved construction drawings outline the necessary developer installed improvements as well as other items needed for this development to be accepted by the City. Villas of Northwood Meadows The Villas of Northwood Meadows is located west of Northwood Road and north of Knollridge Drive within the Northwood Meadows Development. On September 5, 2006, the City Council adopted Resolution 06-160 entering into a Development Contract with Northwood Meadows LLC for the Villas of Northwood Meadows development. Since that City Council action, the developer has been completing the construction of the improvements as outlined in the Development Contract. The Development Contract and approved construction drawings outline the necessary developer installed improvements as well as other items needed for this development to be accepted by the City. The Development Contract for each of these developments details the mechanisms for City acceptance of the developer installed improvements. In 2005, the City amended the Standard Development Contract to include City Council authorization to accept the improvements in addition to the final written acceptance by the City Engineer. Current Circumstances The developers for each of the projects described above have now completed the improvements as outlined in the Development Contracts. The improvements have been inspected by the City and have been found to be in compliance with City standards and the approved drawings. In some cases minor field changes were necessary during construction. These improvements including any field adjustments were documented in the completed as-built drawings. These as-built drawings were completed by the developer and reviewed by the City. The property iron certification letter has been received by the City. Conclusion The City Engineer has reviewed the improvements and has written the acceptance letter for these developments. It is now appropriate for the City Council to accept the improvements for these developments. FINANCIAL IMPACT: Once the improvements are accepted and at the conclusion of a successful warranty period, the public improvements will then be turned over to the City and the security for the development returned to the developer. It will then be the responsibility of the City to perform maintenance over the public improvements and take over operational costs for the street lighting on the project. SheDherd's Path Senior Housina An escrow in the amount of $91,907.00 for consulting and construction inspection was received by the City for this development. These dollars have been reserved in the Developers Agreement Special Revenue fund for payment. Any remaining escrow funds intended for construction inspection will be returned to the developer at the conclusion of a successful warranty period (one year). R\COllnci1\2010 Agenda Reports\02 01 10\Accepting Development Improvements.doc 2 An escrow in the amount of $55,000 was established to cover the costs for the construction of the boardwalk and gazebo within the dedicated park. The City constructed these features and utilized all of the escrowed funds. Therefore no reimbursement will be made. Oversizing for McKenna Road, overlay of North Berens Road, and median construction on County Road 42 was paid by the City to the developer through the Development Contract. The costs for these improvements have been reconciled with the Developer through the Development Contract and no additional compensation is necessary. Stonebriar An escrow in the amount of $30,192.00 for consulting and construction inspection was received by the City for this development. These dollars have been reserved in the Developers Agreement Special Revenue fund for payment. Any remaining funds escrowed for construction inspection will be returned to the developer at the conclusion of a successful warranty period (one year). Oversizing for the house removal and abatement was paid by the City to the developer through the Development Contract. The costs for these improvements have been reconciled with the Developer through the Development Contract and no additional compensation is necessary. An escrow in the amount of $46,250.00 was established to cover the costs of the Developer's portion of the regional pond construction at the intersection of County Road 12 and Trunk Highway 13. Any remaining funds escrowed for pond construction will be returned to the developer once the City has paid the final invoice to the County for the work. Hickorv Shores An escrow in the amount of $83,691.00 for consulting and construction inspection was received by the City for this development. These dollars have been reserved in the Developers Agreement Special Revenue fund for payment. Any remaining funds escrowed for construction inspection will be returned to the developer at the conclusion of a successful warranty period (one year). An escrow was received in the amount of $28,500.00 by the City for construction of the boardwalk section of the trail. These dollars have been reserved for payment of the improvements. The installation of the boardwalk has been completed at a final construction cost that utilized the entire escrow amount. Therefore no reimbursement will be made. Oversizing for watermain construction was paid by the City to the developer as provided for in the Development Contract. The costs for these improvements have been reconciled with the Developer through the Development Contract and no additional compensation is necessary. R\Collncil\2010 Agenda Reporls\02 01 10\Accepting Development Improvements.doc 3 Villas of Northwood Meadows An escrow in the amount of $21,790.00 for consulting and construction inspection was received by the City for this development. These dollars have been reserved in the Developers Agreement Special Revenue fund for payment. Any remaining funds escrowed for construction inspection will be returned to the developer at the conclusion of a successful warranty period (one year). ALTERNATIVES: The alternatives are as follows: 1. Approve the resolutions accepting the improvements for Shepherds Path, Stonebriar, Hickory Shores, and Villas of Northwood Meadows. 2. Table the Resolution for a specific reason. 3. Deny the Resolution. RECOMMENDED Alternative No. 1 MOTION: ReVie~ by: ( -JM- Frank BOYlet/Mt ager R\Council\2010 Agenda Reporls\02 01 10\Accepling Development Improvements. doc 4 tO~ PR.IO~~.\) 4646 Dakota Street S.E. U ~ Prior Lake, MN 55372-1714 ~ / 'ESO~~// RESOLUTION 10-xx ACCEPTING THE DEVELOPER INSTALLED IMPROVEMENTS FOR SHEPHERD'S PATH CITY PROJECT #05-116 WHEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS, Motion By: Second By: On June 26, 2006, the City Council adopted Resolution 06-091 which authorized the City to enter into a Development Contract with Shepherd of the Lake Lutheran Church for the plat known as Shepherd's Path; and The Development Contract outlined the improvements the developer was responsible for installing; and These improvements and all other Development Contract responsibilities are now complete to the satisfaction of the City; and The City has received the as-built drawings and property iron certification letter; and The City Engineer has reviewed the improvements and has written the acceptance letter for this development; and As a part of the Development Contract, an escrow in the amount of $55,000 was established to cover the costs for the construction of the boardwalk and gazebo within the dedicated park. The City constructed these features and utilized all of the escrowed funds. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. The City Council hereby accepts the improvements for the Shepherds Path development. 3. Any remaining escrow dollars for construction inspection will be returned to the developer at the conclusion of the successful warranty period. 4. The escrow in the amount of $55,000 for construction of the boardwalk and gazebo was fully utilized and no reimbursement will be made to the developer. 5. The oversizing amount for McKenna Road, Overlay of North Berens Road, and median construction on County Road 42 was paid to the developer in accordance with the Development Contract. No further compensation to the developer is needed for this project. PASSED AND ADOPTED THIS 1ST DAY OF FEBRUARY 2010. YES NO I Myser I Erickson I Hedberg Keeney Millar Myser Erickson Hedberg Keeney Millar Frank Boyles, City Manager RICouncil\2010 Agenda Reportsl02 0110IaccePtinJ?~~~n\~~~QP.dJ Fax 952.447.4245 www.cityofpriorlake.com o~ PRIO~'\ to. ~.) 4646 Dakota Street S.E. U . ~ Prior Lake, MN 55372-1714 I:1'J ~lNNESO'\:~,// RESOLUTION 10-xx ACCEPTING THE DEVELOPER INSTALLED IMPROVEMENTS FOR STONEBRIAR CITY PROJECT #07-106 Motion By: Second By: WHEREAS, On May 21,2007, the City Council adopted Resolution 07-095 which authorized the City to enter into a Development Contract with The Ryland Group for the plat known as Stonebriar; and WHEREAS, The Development Contract outlined the improvements the developer was responsible for installing; and WHEREAS, These improvements and all other Development Contract responsibilities are now complete to the satisfaction of the City; and WHEREAS, The City has received the as-built drawings and property iron certification letter; and WHEREAS, The City Engineer has reviewed the improvements and has written the acceptance letter for this development; and WHEREAS, As a part of the Development Contract, an escrow in the amount of $46,250.00 was established to cover the costs of the Developer's portion of the regional pond construction at the intersection of County Road 12 and Trunk Highway 13. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. The City Council hereby accepts the improvements for the Stonebriar development. 3. Any remaining escrow dollars for construction inspection will be returned to the developer at the conclusion of the successful warranty period. 4. Any remaining escrow dollars for pond construction will be returned to the developer when the City has received the final invoice from Scott County. 5. The oversizing amount for house removal and abatement was paid to the developer in accordance with the Development Contract. No further compensation to the developer is needed for this project. PASSED AND ADOPTED THIS 1 ST DAY OF FEBRUARY 2010. YES NO I Myser Erickson Hedberg Keeney Millar Myser Erickson Hedber9 Keeney Millar Frank Boyles, City Manager www.cityofpriorlake.com R:\Council\2010 Agenda Reports\02 0110\acceptingIi'~~~B~&QO / Fax 952.447.4245 ).,.o~ PR10~',\ f...~ ('- 4646 Dakota Street S.E. U ~ Prior Lake, MN 55372-1714 h1 4rllVNESO~" / ..,.-~/ RESOLUTION 10-xx ACCEPTING THE DEVELOPER INSTALLED IMPROVEMENTS FOR HICKORY SHORES CITY PROJECT #05-212 WHEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS, Motion By: Second By: On August 21,2006, the City Council adopted Resolution 06-145 which authorized the City to enter into a Development Contract with Tollefson Development Inc. for the plat known as Hickory Shores; and The Development Contract outlined the improvements the developer was responsible for installing; and These improvements and all other Development Contract responsibilities are now complete to the satisfaction of the City; and The City has received the as-built drawings and property iron certification letter; and The City Engineer has reviewed the improvements and has written the acceptance letter for this development; and As a part of the Development Contract, an escrow in the amount of $28,500 was established to cover the costs for the construction of the boardwalk section of the trail within the dedicated park. The City constructed these features and utilized all of the escrowed funds. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. The City Council hereby accepts the improvements for the Hickory Shores development. 3. Any remaining escrow dollars for construction inspection will be returned to the developer at the conclusion of the successful warranty period. 4. The escrow in the amount of $28,500 for construction of the boardwalk was fully utilized and no reimbursement will be made to the developer. 5. The oversizing amount for watermain construction was paid to the developer in accordance with the Development Contract. No further compensation to the developer is needed for this project. PASSED AND ADOPTED THIS 1 ST DAY OF FEBRUARY 2010. YES NO Myser Erickson Hedber9 Keeney Millar Myser Erickson Hedberg Keeney Millar Frank Boyles, City Manager www.cityofpriorlake.com Phone 952.447.9800 / Fax 952.447.4245 ~o~ PRIO~\ ... .~.. \ 4646 Dakota Street S.E. a 't:1) Prior Lake, MN 55372-1714 ~INNESO't~,/ ;' RESOLUTION 10-xx ACCEPTING THE DEVELOPER INSTALLED IMPROVEMENTS FOR VILLAS OF NORTHWOOD MEADOWS CITY PROJECT #06-133 WHEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS, Motion By: Second By: On September 5,2006, the City Council adopted Resolution 06-160 which authorized the City to enter into a Development Contract with Northwood Meadows LLC for the plat known as Villas of Northwood Meadows; and The Development Contract outlined the improvements the developer was responsible for installing; and These improvements and all other Development Contract responsibilities are now complete to the satisfaction of the City; and The City has received the as-built drawings and property iron certification letter; and The City Engineer has reviewed the improvements and has written the acceptance letter for this development. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. The City Council hereby accepts the improvements for the Villas of Northwood Meadows development. 3. Any remaining escrow dollars for construction inspection will be returned to the developer at the conclusion of the successful warranty period. PASSED AND ADOPTED THIS 1 ST DAY OF FEBRUARY 2010. YES NO I Myser I Erickson I Hedberg Keeney Millar Myser Erickson HedberQ Keeney Millar Frank Boyles, City Manager R:\Council\2010 Agenda Reports\02 0110\accePtinJi'~~Ht1~ n~Q~d ~eJa~.~~2.44 7.4245 www.cityofpriorlake.com