Loading...
HomeMy WebLinkAboutDraft February 16, 2010 Meeting Minutes O~ PR10~ .10. "(" E-. ';;> U ~ t!'J ~NNESO~~ 4646 Dakota Street S.E. Prior Lake, MN 55372-1714 City Council Meeting Minutes February 16, 2010 DRAFT REGULAR COUNCIL MEETING MINUTES CALL TO ORDER The meeting was called to order at 6:00 pm. Present were Mayor Myser, Council members Hedberg, Kee- ney and Millar, City Manager Boyles, City Attorney Pace, Public Works Director/City Engineer Albrecht, Assistant City Engineer Poppler, Finance Director Erickson, Building and Transit Services Director Kansier, Fire Chief Hartman, Assistant City Manager Meyer, Communications Coordinator Peterson and Administra- tive Assistant Green. Councilor Erickson was absent. PUBLIC FORUM The Public Forum is intended to afford the public an opportunity to address concerns to the City Council. It will be no longer than 30 minutes in length and each presenter will have no more than ten (10) minutes to speak. Items to be considered on the agenda may be addressed at the Public Forum unless they have been or will be the subject of a public hearing or public information hearing at the City Council, the Econom- ic Development Authority (EDA), the Planning Commission, or any other City Advisory Committee within the foreseeable future. Forum items are also restricted to City governmental topics rather than as a plat- form for private agendas, Matters that are the subject of pending litigation are not appropriate for the Public Forum, The City Council will not take formal action on Public Forum presentations, City Manager Boyles explained the concept of the Public Forum. Comments: No person stepped forward to speak. APPROVAL OF AGENDA MOTION BY HEDBERG, SECONDED BY MILLAR TO APPROVE THE AGENDA AS PRESENTED. VOTE: Ayes by Myser, Hedberg, Keeney and Millar. The motion carried. APPROVAL OF MEETING MINUTES MOTION BY KEENEY, SECONDED BY MILLAR TO APPROVE THE FEBRUARY 1, 2010, MEETING MINUTES AS PRESENTED. VOTE: Ayes by Myser, Hedberg, Keeney and Millar. The motion carried. CONSENT AGENDA City Manager Boyles reviewed the items on the consent agenda. A. Consider Approval of Invoices to be Paid B. Consider Approval of Treasurer's Report. C. Consider Approval of Building Permit Report. D. Consider Approval of Animal Warden Report. E. Consider Approval of Fire Call Report. MOTION BY MILLAR, SECONDED BY HEDBERG TO APPROVE THE CONSENT AGENDA AS PRESENTED. VOTE: Ayes by Myser, Hedberg, Keeney and Millar. The motion carried. www.cityofpriorlake.com 1 Phone 952.447.9800 / Fax 952.447.4245 City Council Meeting Minutes February 16, 2010 DRAFT PRESENTATION No presentation was scheduled. PUBLIC HEARING No public hearing was conducted. RECESS MOTION BY HEDBERG, SECONDED BY MILLAR TO RECESS THE CITY COUNCIL MEETING TO ALLOW THE ECONOMIC DEVELOPMENT AUTHORITY MEETING TO BE CALLED TO ORDER. VOTE: Ayes by Myser, Hedberg, Keeney and Millar. The motion carried and the meeting recessed at 6:05 p.m. RECONVENE The meeting reconvened at 7:25 p.m. OLD BUSINESS Consider Approval of a Report with Respect to the CR 12 Reconstruction Project Sidewalk Costs. Assistant City Engineer Poppler provided a PowerPoint presentation depicting a map of the project area. Stated that sidewalks on both sides of the street had been planned for safety and to respond to 2030 Vision and Strategic Plan objectives of planning for future needs and to implement vehicle and pedestrian safety improvements. Indicated that higher costs would be incurred if construction of a sidewalk were delayed until a future date; and that a cooperative agreement is already in place with the County that calls for two sidewalks and costs could be incurred to initiate any changes to the agreement. Comments: Keeney: Believes in having sidewalks on busy roadways. Stated he lives near CR 21 which has 11,000 trips per day and appreciates that there are sidewalks on both sides, Stated he has had input from people who live on Spring Lake Road who indicated they want the sidewalks. Supports leaving plans as they are. Millar: Asked if the potential cost to the City is known if we ask to change the plan. Poppler: Replied the City could experience savings in construction costs, but the County could seek reim- bursement from the City for design and right of way costs already incurred for the current design the City Council approved. Millar: Stated that he heard the cost savings might be $100,000, Poppler: Believes that to redesign the street so the centerline is realigned to accommodate just one side- walk would be more costly than $100,000. Millar: Understands that the County doesn't need Council approval as there is a cooperative agreement in place between the City and County which addresses design and cost sharing. Understands the frustration expressed by some residents on CR 12, but stated that safety is the first concern and will support leaving plans as they are. Hedberg: Commented that the CR 12 roadway will have traffic volumes double or triple that of current counts and the roadway already has safety issues for pedestrians and cyclists. Stated developing plans with sidewalks on both sides of CR 12 was done to address safety issues and it must be effective for pede- strians and cyclists. Will support leaving plans as they are. Myser: Concurred that the issue comes down to safety. Commented that if the extra cost of including a second sidewalk saves even one child, it is worth it. Supports no further action. 2 City Council Meeting Minutes February 16, 2010 DRAFT MOTION BY KEENEY, SECONDED BY MILLAR TO ACCEPT THE REPORT AND TAKE NO FUTHER ACTION ON THIS ISSUE. VOTE: Ayes by Myser, Hedberg, Keeney and Millar. The motion carried. Consider Approval of a Resolution Approving Plans and Specifications and Authorizing Advertise- ment for Bids for the 2010 Street Resurfacing Project. Assistant City Engineer Poppler described the neighborhoods in the resurfacing project explaining that those watermain and sanitary sewer systems are adequate or can be with minor repair. Expects the resur- facing to have a ten-year life. Anticipates a favorable competitive bidding environment. No assessment to residents is planned for this project. Public Works Director Albrecht provided a cost analysis explaining that resurfacing and delaying recon- struction of streets reduces annual cost marginally and allows reconstruction to be effectively delayed to a later date. Noted that tonight's action would not obligate the Council to completion of the project, but does allow it to stay on track. Comments: Hedberg: Commented that as the City grew rapidly for 30 years, most attention was focused on building new streets and the City has not invested enough to keep up with reconstruction of streets leaving some not safe, accessible or attractive. Appreciates efforts to get them taken care of. Will support advertising for bids. Millar: Congratulated staff on thinking of ways to accelerate the road repair projects. Will support. Keeney: Asked about the timeline for construction and how residents would know it is going to happen. Albrecht: Replied it would occur in June or early July and information is distributed to neighborhoods ahead of time. Keeney: Will support. Myser: Asked how the resurfaced street compares to a new street regarding reappearance of cracks, Albrecht: Replied that resurfacing will last a couple of years and a reconstructed street will usually last seven to eight years before cracking starts. Explained that resurfaced streets experience "reflective" crack- ing due to subgrade issues and the cracks can be crack sealed to be serviceable and safe. Myser: Will support, MOTION BY HEDBERG, SECONDED BY KEENEY TO APPROVE RESOLUTION 10-014 APPROVING THE PLANS AND SPECIFICATIONS AND AUTHORIZING THE ADVERTISEMENT FOR BIDS FOR THE 2010 STREET RESURFACING PROJECT. VOTE: Ayes by Myser, Hedberg, Keeney and Millar. The motion carried. NEW BUSINESS Consider Approval of a Report Regarding Liquor Compliance Checks City Manager Boyles reported that the City currently conducts two compliance checks annually. Stated that other efforts are recommended by the Community Safety Advisory Committee (CSAC) to thwart unde- rage drinking and the Council has enacted a social host ordinance. Stated that studies show that com- pliance checks do result in fewer underage purchases, but none define how many compliance checks are most effective. Commented on the perception that license holders may see more compliance checks as onerous. Noted that the CSAC and Police Department recommend that the number of compliance checks per year remain at two. 3 City Council Meeting Minutes February 16, 2010 DRAFT Comments: Keeney: Asked if the CSAC recommended any other alternatives to look at. Boyles: Replied that it did not offer any other actions in lieu of additional compliance checks and added that the CSAC wants actions to be preventive, Keeney: Commented he wants to emphasize the educational aspects, explore the civil vs, criminal as- pects of violations and educate the businesses on what they should do. Stated that with CSAC recom- mendations to not increase compliance checks, it seems efforts should be made elsewhere. Millar: Believes compliance checks are important in keeping alcohol from underage persons. Agreed that two checks per year combined with broad-based education from CSAC, DARE and the School District make a good approach. Stated the City has been increasing license fees for the past 2-3 years and does not think it appropriate to add to that. Supports leaving checks and fees as they are. Hedberg: Stated the CSAC takes community safety very seriously. That Committee has eight different objective areas and works closely with the Police Department and School District to get action and move- ment in all eight areas, Due to the CSAC recommendation, will support leaving checks and fees as they are. Myser: Clarified statistics from U of M Alcohol Epidemiology Program. Boyles: Replied that MN Statutes require a licensee to provide an education program to train its em- ployees. The license holders are required to provide the Police Department with a copy of their training program. Commented that most violations seem to be made by a clerk. MOTION BY HEDBERG, SECONDED BY KEENEY TO TAKE NO ACTION AND LEAVE THE COMPLIANCE CHECKS AND FEES AS IS. VOTE: Ayes by Myser, Hedberg, Keeney and Millar. The motion carried. OTHER Community Events Keeney: Reported that he, City Manager Boyles and Finance Director Erickson met with School District representatives. Discussion of the school liaison officer was held. Believes City should look at that as a priority in the budgeting process. Myser: Thanked the EDAC for the initiative it has taken to conduct a survey of businesses in Prior Lake to determine whether there is anything the City can do to encourage, help and grow businesses as well as if there is anything being done to impede them. ADJOURNMENT With no further comments from Council members, a motion to adjourn was made by Millar and seconded by Hedberg. With all in favor, the meeting adjourned at 8:12 p.m. Frank Boyles, City Manager Charlotte Green, Administrative Asst. 4