HomeMy WebLinkAbout5B - Payment for CR 21 Extension
o~ PRIO/t
t '" ~ 4646 Dakota Street S.E.
U ~: Prior Lake, ~~~ 55372-1714
~INNESO~~ CITY COUNCIL AGENDA REPORT
MEETING DATE:
AGENDA #:
PREPARED BY:
MARCH 1,2010
58
STEVE ALBRECHT, DIRECTOR OF PUBLIC WORKS
AGENDA ITEM:
CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING PAYMENT FOR
CR 21 EXTENSION PROJECT SAP 70-621-024
DISCUSSION:
Introduction
The purpose of this agenda is for the City Council to authorize payment to Scott
County for the CR 21 Extension Project.
Historv
On April 6, 2009 the City Council approved resolutions 09-053 and 09-054
approving Cooperative Agreements for the CR 21 Extension Project and the
related transit improvements. The Cooperative Agreement allocates project
costs between the City and County.
Current Circumstances
The County has bid the project and construction began last fall with completion
scheduled for summer 2012. In accordance with the Cooperative Agreement the
County is billing the City in two installments of $274,047.95 for a total of
$548,095.90. The first payment is due now with the second installment due by
December 31, 2010.
Conclusion
Staff recommends payment be made in the amount of $274,047.95 to Scott
County for the CR 21 Project at this time and the second installment be paid
after December 1, 2010.
ISSUES:
There are no issues related to this request. The requested total amount of
$548,095.90 is $581,904.10 less than the Cooperative Agreement estimate of
$1,130,000. The primary reasons the City's share of the cost is lower is because
the County received additional Federal Stimulus funding and reallocated the
Stimulus Funding to this project which benefited the cities of Prior Lake and
Shakopee. The City of Prior Lake's non-utility related costs are $163,368.94 for
this $20 million road project.
FINANCIAL
IMPACT:
The following table shows the costs previously approved as part of the
Cooperative Agreement and the costs based on the bids received:
I Roadway Construction
Construction
County Eng/Adm/Construction Svs
City Admin/Bonding (3%+actual)
Federal Aid
I Street Lights/City Entrance Mon **
I Total
CA Cost*
$694,000.00
$146,000.00
$25,000.00
-$215,000.00
$100,000.00 I
$750,000.00 I
Bid Cost I
$417,078.00 I
$87,586.38 I
$16,000.00 I
-$341,295.44 I
$100,000.00 I
$279,368.94 I
www.cityofpriorlake.com
:BhQoe~~4447.9800 / Fax 952.447.4245
*Cooperative Agreement Costs
**Bid Future By City Directly
The following table shows the budget funding for the roadway construction:
Roadway Funding Source
Street Oversize Fund
I Municipal State Aid
I Water Quality Fund
I Street Reconstruction Bonds
I Total
Proposed Funding
$100,000.00
$74,368.94
$50,000.00
$55,000.00
$279,368.94
The following table shows the utility costs previously approved as part of the
Cooperative Agreement and the costs based on the bids received:
I Utility Construction
I Construction
I County Eng/Adm (13%)
I City Admin (3%)
I Total
CA Cost
$490,000.00
$15,000.00
$30,000.00
$535,000.00
Bid Cost I
$340,466.34 I
$44,260.62 I
$10,200.00 I
$394,926.96 I
The following table shows the budget funding for the utility construction:
I Utility Funding Source
I Trunk Reserve Fund
I Total
Proposed Funding I
$394,926.96 I
$394,926.96 I
The total project cost for the City is $674,295.90 and the total amount payable to
the County is $548,095.90. This amount reflects a distribution of Federal Funds
including ARRA Stimulus Funds in the amount of $341,295.44 for the City of
Prior Lakes share. The final costs are less than originally budgeted and the
funding is available.
The approval also includes reimbursement of $26,200 for City Costs. That
amount includes $24,550 for City Staff time associated with project
administration and engineering and an estimated $1,650 to cover bonding costs
associated with the project.
ALTERNATIVES:
1. Approval of a Resolution Authorizing payment to Scott County for the CR
21 Extension Project SAP 70-621-024.
2. Table this Resolution for a specific reason
3. Deny the Resolution.
RECOMMENDED Alternative NO.1.
MOTION:
2
O~ PR10~
t ~ 4646 Dakota Street S.E.
U ~ Prior Lake, MN 55372-1714
try
~llVNESO~ "
RESOLUTION 10-XXX
A RESOLUTION APPROVING THE PAYMENT TO SCOTT COUNTY FOR THE CR 21 EXTENSION
PROJECT
SAP 70-621-024
Motion By:
Second By:
WHEREAS On April 6, 2009 the City Council approved a Cooperative Agreement with Scott County
for the CR 21 Extension Project, SAP 70-621-024 ("the project"); and
WHEREAS, The project has been bid and construction has begun; and
WHEREAS, The Cooperative Agreement requires the City to reimburse the County for certain costs
for the project; and
WHEREAS, The City of Prior Lake's street and storm sewer cost share is allocated as follows:
I City Roadway Construction Costs
I Construction
I County Eng/Adm/Construction Svs
I City Admin/Bonding (3%+actual)
I Federal Aid
I Street Lights/City Entrance Mon
I Total City Cost
I
$417,078.00 I
$87,586.38 I
$16,000.00 I
-$341,295.44 I
$100,000.00 I
$279,368.94 I
Total Roadway Costs Payable to County = $163,368.94
The proposed City funding sources for this project are identified below:
City Funding Source
Street Oversize Fund
Municipal State Aid
Water Quality Fund (Stormwater)
Street Reconstruction Bonds
Total City Funding
Funding I
$100,000.00 I
$74,368.94 I
$50,000.00 I
$55,000.00 I
$279,368.94 I
The City of Prior Lake's utility cost share is allocated as follows:
I City Utility Costs
I Utility Construction
I County Design/Administration Cost (13%)
I City Engineering/Administration (3%)
I Total City Cost
$340,466.34
$44,260.62 I
$10,200.00 I
$394,926.96 I
R:\Council\2010 Agenda Reports\03 01 1 O\CR 21 Paymwtvtlr.r~B~B'fl~'tlake.com
Phone 952.447.9800 / Fax 952.447.4245
The proposed City funding sources for the utility portion of the project are identified
below:
I City Funding
I Trunk Reserve (Sewer & Water)
I Total City Funding
$394,926.96
$394,926.96
Total Utility Construction Costs Payable to Scott County = $384,726.96
; and
WHEREAS, The City of Prior Lake is obligated to reimburse Scott County $548,095.90 of which
$274,047.95 is due at this time and $247,047.95 is due after December 1,2010 for the
CR 21 Extension project as shown above.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. Construction costs will be recorded in the Construction Fund (#501-48366).
3. City Staff is authorized to request $74,368.94 from the City's Municipal State Aid Account for the
project to be deposited in Construction Fund Account #501-33419.
4. City Staff is authorized to transfer the following amounts from the funds designated below to
Construction Fund Account #501-39203:
o Trunk Reserve Fund: $394,926.96 (#502-49303)
o Street Oversize Fund: $100,000 (#503-49303)
o Water Quality Fund: $50,000 (#602-49303)
5. City Staff is authorized to include $55,000 in Street Reconstruction Bonds for this project as part of
the 2010 Bond sale. Proceeds from the bond sale will be deposited in the Construction Fund.
6. City Staff is authorized to transfer $24,550 from Construction Fund Account #501-39203 to General
Fund Account #101-34109 to reimburse city administration costs.
PASSED AND ADOPTED THIS 1st DAY OF MARCH 2010.
YES
NO
Myser
Hedberg
Erickson
Keeney
Millar
Myser
Hedberg
Erickson
Keeney
Millar
Frank Boyles, City Manager
R:\Council\2010 Agenda Reports\03 01 10\CR 21 Payment Resolution.doc