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Home My WebLink About9B - Grant Funding for Street Sweeping Phosphorus Load Reduction Study O~ PR10~ ~ (" F-., ." U ~ n, ~INNESO~l'> MEETING DATE: AGENDA #: PREPARED BY: AGENDA ITEM: DISCUSSION: 4646 Dakota Street S.E. Prior Lake, MN 55372-1714 CITY COUNCIL AGENDA REPORT MARCH 15,2010 98 CRAIG ELDRED, STREET AND UTILITIES SUPERVISOR CONSIDER APPROVAL OF A RESOLUTION ACCEPTING GRANT FUNDING FROM THE PRIOR LAKE/SPRING LAKE WATERSHED DISTRICT AND SCOTT COUNTY WATERSHED MANAGEMENT ORGANIZATION FOR THE STREET SWEEPING PHOSPHORUS LOAD REDUCTION STUDY Introduction The purpose of this agenda item is to authorize the Mayor and City Manager to accept grant funding in the amount of $13,806.59 from both the Prior Lakel Spring Lake Watershed District (PLSLWD $10,806.59) and Scott County Watershed Management Organization (Scott WMO $3,000.00) for the purpose of participation of operational costs and equipment purchases of two GPS/A VL units and one Calibrator IV scale for research related to quantifying phosphorus load reductions from street sweeping best management practices. Historv In February of 2007, the City of Prior Lake entered into a cost-share agreement with the PLSLWD providing $10,000.00 on the purchase of one regenerative air street sweeper. As part of the original agreement, City staff would create a Street Sweeping Policy, track the results from the sweeping policy and report back to PLSLWD on the findings from the study by December of 2007. Staff has continued to follow the sweeping policy and have generated extensive data regarding the current program. Current Circumstances In 2009, City staff proposed applying for a grant in partnership with the Universi- ty of Minnesota. The grant application was successful. The intention of the study is to provide better documentation of Prior Lake's cur- rent street sweeping policy as a best management practice (BMP) for reduction of biologically available phosphorus and provide a cost per pound of phosphorus removal. It is anticipated that in the near future, the City will be required to pro- vide for an annual reduction of phosphorus of at least 5,000 pounds. Traditional phosphorus removal methods which include pond construction and pond main- tenance have a cost efficiency range of $250-$450 per pound. The cost of phosphorus removal utilizing an efficient sweeping program is estimated at $40 or less per pound. Based on this potential savings the City, WMO, Watershed and University of Minnesota have partnered to document that the estimated phosphorus removals are occurring. As part of staff's work with this research, Ross Bintner, the City's Water Re- source Engineer, shared the program goals and processes with both the PLSLWD and Scott County WMO on the potential impacts of the study. Mr. V-.iv.MI.dtyofpri()rlake~t()m Phone 952.447.9800 / Fax 952.447.4245 ISSUES: FINANCIAL IMPACT: ALTERNATIVES: RECOMMENDED MOTION: Bintner provided both organizations opportunities to become involved with the process though allocations of grant funding dollars, therefore off-setting addi- tional city expenses for data gathering from the study. For 2010 the PLSWD and Scott WMO have awarded the City $10,806.59 and $3,000, respectively, in grant funding for the purchase of equipment and operational services to under- take the study. Staff has solicited quotes for the required scale calibration unit ($3,087.27) and GPS/Automated Vehicle Location Units ($3,487.46 including installation) for the City's two sweepers in accordance with the City's purchase policy. The remaining grant funds in the amount of $7,231.86 will be utilized for fuel, labor, and maintenance related to the collection of the sweeping materials. Conclusion The proposed expenditures are being funded 50% by grant funds and, there- fore, the City Council should accept the grant funding and authorize use of the funds accordingly. As noted the current phosphorus removal methods have costs in the range of $250-$450 per pound removed. The potential to reduce these costs is in the magnitude of $200 per pound and could provide the City with substantial future savings when it is anticipated that the City will be required to remove a minimum of 5,000 pounds of phosphorus per year. The City's contribution to the funding is a continuation of our sweeping program with some minor route modifications and some additional staff time related to managing the study. Funds for the purchase and installation of the GPS/AVL and scale will be drawn from the Water Quality fund 601-49420-530 in the amount of $6,574.73, and the fund will be reimbursed $13,806.59 from the PLSLWD and Scott WMO for the equipment purchases. The remaining funds allocated will assist to off-set opera- tional expenses as part of the street sweeping BMP study as it relates to phos- phorus removal. 1. Authorize the Mayor and City Manager to accept grant funding in the amount of $13,806.59 from the PLSLWD and Scott WMO 2. Authorize the purchase and installation of the required GPS/A VL units and scale for a cost not to exceed $6,574.73 to complete the study. 3. Table this agenda item for a specific reason. 4. Deny this agenda item for a specific reason and provide staff with direction. Alternatives # 1 and 2. Review1;y Frank Boyles, ity, Mtnager 2 o~ PRI04> C ~ ~ 4646 Dakota Street S.E. U ~'t; Prior Lake, MN 55372-1714 ~/iVNESO~~ RESOLUTION 10-xx ACCEPTING GRANT FUNDING OF FROM THE PRIOR LAKE/SPRING LAKE WATERSHED DISTRICT AND SCOTT COUNTY WATERSHED MANAGEMENT ORGANIZATION FOR THE STREET SWEEPING PHOSHOSPHORUS LOAD REDUCTION STUDY WHEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS, Motion By: Second By: The City of Prior Lake is committed to improving water quality in the Prior Lake/Spring Lake Watershed and the Scott County Watershed Management Organization District; and The City has committed to an on-going sweeping program aimed at water quality improvements; and The use of sweeping as a phosphorus load reduction BMP is estimated to reduce costs by up to $210/pound; and The Water Resources Center of the University of Minnesota will fund the testing and documentation of findings as it relates to street sweeping as a BMP for phosphorus remediation; and The PLSLWD and Scott Co WMO have committed $13,806.59 for grant purposes related to operational and equipment purchases as it relates to street sweeping as a BMP for phosphorus remediation. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. The Mayor and City Manager are authorized to accept grant funding of $10,806.59 from the Prior Lake/Spring Lake Water shed District and $3,000.00 from the Scott County Water Management Organization. 3. City staff is authorized to purchase two Precise GPS/AVL units at $3,487.46 and one Scale-Tech Calibrator IV at $3,087.27 for a total not to exceed price of $6,574.73 in accordance with the City's Purchase Policy. 4. Funding for this purchase and installation shall come from the Water Quality Budget Fund (601- 49420-530). 5. The grant funds of $13,806.59 will be deposited in the Water Quality Budget Fund (601-49420-530) upon completion of the equipment purchases. The remaining funds allocated over the purchase price of the equipment and installation shall be utilized to off-set city operational cost associated with the research project. PASSED AND ADOPTED THIS 15th DAY OF MARCH 2010. YES NO Myser Hedberg Erickson Keeney Millar Myser Hedberg Erickson Keeney . Millar Frank Boyles, City Manager www.cityofpriorlake.com R.\Collncil\2010 Agenda Reports\03 15 1 O\r~~r9~4:,fl4t7e~@,Qep1'n~~~~~5