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MEETING DATE:
AGENDA #
PREPARED BY:
REVIEWED BY:
AGENDA ITEM:
DISCUSSION:
CITY COUNCIL AGENDA REPORT
OCTOBER 6, 2003
5C
MAKENZIE MCCORMICK, PUBLIC WORKS COORDINATOR
BUD OSMUNDSON, DIRECTOR OF PUBLIC WORKS
CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING FINAL PAYMENT TO
CLASSIC PROTECTIVE COATINGS, INC. FOR THE RECONDITIONING OF TOWER
STREET TOWER, CITY PROJECT NO. 03 - 01.
HISTORY
On January 6, 2003, the Council accepted bids and awarded the Tower Street water tower
reconditioning project to Classic Protective Coatings. The original contract amount was
$528,527.00. Change orders in the amount of $16,175.00 were approved by City Council.
A contract item "Emergency Return to Service" totaling $7,500 was not used for this project
which results in a deduction of $7,500 to the original contract for a total contract amount of
$537,202.00. All work under the contract has been completed in accordance with the
contract.
ISSUES
The change orders included a new logo design totaling $5,450,00, replacing 16" butterfly
valve totaling $5,125.00 and installing a new condensate floor totaling $5,200.00. All of the
above items were approved by City Council al the April 21, 2003 and May 5, 2003 Council
meetings.
CONCLUSION
It is staff's recommendation to approve lhe final payment as requested.
FISCAL IMPACT: The total original contract amount for the Tower Street water tower reconditioning project is
$528,527.00. The finai payment amount of $29,923,85 brings the revised contract amount
to $537,202,00.
ALTERNATIVES: The alternatives are as follows:
1. Approve resolution 03-XX authorizing final payment to Classic Protective Coatings, Inc
for the reconditioning of the Tower Street water tower, City Project No. 03-01.
2. Table this agenda item for a specific reason,
3. Deny this agenda item for a specific reason.
RECOMMENDED
MOTION:
REVIEWED BY:
16200 Eagle Creek Ave, S.E" Prior Lake, Minnesota 55372-1714 / Ph, (952) 447-4230 / Fax (952) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
RESOLUTION 03-XX
~'l'
o
TION AUTHORIZING FINAL PAYMENT TO CLASSIC PROTECTIVE COATINGS, INC. FOR
THE RECONDITIONING OF TOWER STREET TOWER, CITY PROJECT NO. 03 - 01.
MOTION BY:
SECOND BY:
WHEREAS,
Classic Protective Coatings, Inc. of Menomonie, Wisconsin was awarded the
contract for the Tower Street water tower reconditioning project, City Project No. 03-
01 in the amount of $528,527,00; and
WHEREAS,
Classic Protective Coatings, inc. has in all respects completed the contract for
Tower Street tower reconditioning project; and
WHEREAS,
KLM Engineering, Inc. the City's engineer recommends acceptance of the project
and final payment of the contract.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA, that:
1. The recitals set forth above are incorporated herein.
2. Final payment is hereby authorized to be made to Classic Protective Coatings, Inc. in the amount of
$29,923.85 for the total contract amount of $537,202.00 for the reconditioning of the Tower Street water
tower, City Project No. 03-01.
Passed this 6th day of October, 2003.
YES
NO
Haugen Hauqen
Blomberq Blomberq
Petersen Petersen
Zieska Zieska
LeMair LeMair
{Seal}
Frank Boyles, City Manager
16200 Eagle Creek Ave, S,E" Prior Lake, Minnesota 55372-1714 / Ph, (952) 447-4230 / Fax (952) 447,4245
AN EQUAL OPPORTUNITY EMPLOYER
CONSTRUCTION PAYMENT VOUCHER
Estimate Voucher No.
For Period Ending:
August 31st, 2003
FINAL
Date:
September 5th, 2003
Project Number:
03-01
Class of Work: 2003 Rehabilitation of Tower Street Water Tower
Tower Street, Prior Lake, MN
For: Citv of Prior Lake
Classic Protective Coatings, Inc.
N. 7670 State Highway 25
Menomonie, WI 54751-5928
To:
Account #: 601-49002-501
A,
Original Contract Amount $ 528,527.00
Total Additions $ 16,175.00
Change Order # I-Approved 4-21-03 $ 5,450.00
Change Order #2-Approved 5-5-03 $ 10,325.00
Additional Grinding Hours (4 hrs) $ 400.00
Total Deductions $ 7,500.00
Total Contract Amount $ 537,202.00
Work Completed to Date $ 537,202.00
Less Retained Percentage 0 % $ 0.00
Less Total Previous Payments $ 507,278.15
Approved for Payment, This Report $ 29,923,85
Total Payments Including This Voucher $ 537,202.00
Balance Carried Forward $ 0.00
B.
C.
D.
E,
F.
G.
H.
I.
J.
APPROVALS
Pursuant to our field observation, as performed in accordance with our contract, we hereby certify that
the materials are satisfactory and the work properly performed in accordance with the plans and
specificationms and that the totalwork is 100 % completed as of, August 31st, 2003
I hereby recommend payment of this voucher.
Project Engineer Approval:
This is to certify that to the best of my knowledge, information, and belief, the quantities and values of
work certified herein is a fair approximate estimate for the period covered by this voucher.
SignedBY:~~ ~
Signed By: fr~ t., .f/~
Request for Payment by:
Contractor: Classic Protective Coatings
Recommended for Payment by:
Engineer: KLM Engineering, Inc.
Approved for Payment:
Finance Director
Date: Cf- '3 ~o:3
Date:
Date: q 5102>
Date:
Date: '1-/,;J.-o