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CITY COUNCIL AGENDA REPORT
DATE:
AGENDA #:
PREPARED BY:
October 6, 2003
50
Bud Osmundson, Public Works Director
SUBJECT:
CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING FUND APPROPRIATIONS
AND TRANSFERS NECESSARY FOR THE BOUDIN I COMMERCE I TH 13
INTERSECTION IMPROVEMENT PROJECT, CITY PROJECT NO. 02-05
DISCUSSION:
HISTORY: The proposed Boudin St./Commerce Avenue/Trunk Highway 13 intersection
improvement project includes the construction of a new street linking Boudin Street and
Commerce Avenue with a new signalized intersection on TH 13, directly connecting to South
Park Drive in Savage, The construction of the project is well underway and the new
signalized intersection is scheduled to be operational by October 3.
A Cooperative Agreement with the City of Savage for the construction of the proposed project
was approved by the City Council on May 19, 2003, The Cooperative Agreement outlined
that the City of Savage was to be the lead and contracting agency for the project since the
majority of the project cost is to be born by Savage.
The purpose of this agenda item is to consider a resolution approving the transfer of moneys
from various funding accounts to the construction fund to allow the City of Prior Lake to pay
Savage for its portion of the project costs.
CURRENT CIRCUMSTANCES: The Cooperative Agreement with City of Savage outlines
the project cost splits and responsibilities for each City for the project. The low bid received
was from Valley Paving, Incorporated in the amount of $3,600,158. Valley Paving was
awarded the contract by the City of Savage and the project construction began around July 1.
The following table outlines the Cily's construction cost funding responsibilities and fund
sources, based on the contract award prices:
Item State Aid Trunk Sewer & Total
(Collector Reserve Fund Water Utility
Street Fund) Fund
Boudin/Commerce $278,041 0 0 $278,041
Street Construction
B/C Storm Sewer $32,789 $25,763 0 $58,552
B/C Water & Sewer 0 0 $141,941 $141,941
TH 13 Street Const. $1,003,090 0 0 $1,003,090
TH 13 Storm Sewer $87,942 $69,098 0 $157,040
Total $1,401,862,00 $94,861 $141,941 $1,638,664.00
115~f)P~!l1iwtfl%W\I\\)~:S,E" Prior Lake, Minnesota 55372,1714 / Ph, (952) 447-4230 / Fax (952) 447-4245
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ALTERNATIVES:
The above totals are only the construction cost initial estimates that Prior Lake is responsible
for and will change based on the final quantities actually installed. These totals also do not
include the engineering costs, When the project is complete staff will come back to the City
Council with final costs and finalize the funding adjustments.
Per the agreement the City of Prior Lake is to pay the City of Savage for its share of the
construction costs when Prior Lake receives its State Aid payment. Last week we received
the initial State Aid payment from MnDot and deposited it in the Collector Street Fund.
1. A motion to approve a Resolution authorizing fund transfers for the
Boudins/CommercelTH 13 project, City Project No,02 - 05.
2. Table the resolution for a specific reason.
3. Deny the Resolution.
RECOMMENDED
MOTION: Staff recommends AI ernative 1 described above.
Agenda app FUND TRANSFERS3
RESOLUTION 03-xx
RESOLUTION AUTHORIZING FUND APPROPRIATIONS AND TRANSFERS
FOR THE BOUDIN/COMMERCEITH 13 INTERSECTION IMPROVEMENTS,
CITY PROJECT NO. 02-05,
SAP. NO. 201 - 010 - 02
MOTION BY:
SECOND BY:
WHEREAS,
The City has planned the new intersection of Boudin Street and Commerce Avenue
with Trunk Highway 13 and identified this project for construction in the Capital
Improvement Program in 2002, and
WHEREAS,
A Memorandum of Understanding with the City of Savage was approved and
authorization to prepare plans and specifications for this project, City Project No. 02
- 05, was approved by Council on May 6, 2002, and
WHEREAS,
A Cooperative Agreement with the City of Savage outlining the duties and
responsibilities of each City for the construction of City Project No. 02 - 05 was
approved by the City Council on May 19, 2003 and the construction of the project is
underway.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA:
1. That the following fund appropriations and transfers be authorized to allow payment to the City of Savage
for the City of Prior Lake's portion the funding for City Project No. 02-05,
SAP, No. 2-1-010-02, as follows:
(a) $1,401,862 from the Collector Street Fund.
(b) $94,861 from the Utility Trunk Fund to the Collector Street Fund.
(c) $141,941 from the Sewer and Water Utility Fund to the Collector Street Fund.
Passed and adopted this 6th day of October 2003.
Slombero Siombero
Hauoen Hauqen
LeMair LeMair
Petersen Petersen
Zieska Zieska
YES
NO
{Seal}
Frank Boyles, City Manager
~E'J'E!'i.~w:tr~SA~:S,E" Prior Lake, Minnesota 55372-1714 / Ph, (952) 447-4230 / Fax (952) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER