HomeMy WebLinkAbout9B - Change Order Water Tower
MEETING DATE:
AGENDA #
PREPARED BY:
REVIEWED BY:
AGENDA ITEM:
DISCUSSION:
CITY COUNCIL AGENDA REPORT
OCTOBER 6, 2003
9B
MAKENZIE MCCORMICK, PUBLIC WORKS COORDINATOR
BUD OSMUNDSON, DIRECTOR OF PUBLIC WORKS
CONSIDER APPROVAL OF A RESOLUTION APPROVING CHANGE
ORDER NO. 2 FOR A MATERIAL CHANGE AND ADDITIONAL
WORK IF NEEDED FOR RECONDITIONING OF THE CREST
AVENUE WATER TOWER, CITY PROJECT NO. 03-01
History
On January 6, 2003, the Council accepted bids and awarded contracts for water
tower reconditioning to Classic Protective Coatings for the Tower Street water
tower and Champion Coatings for the Crest A venue water tower. The final
payment for the Tower Street tower reconditioning is being proposed under
another agenda item at this meeting. The purpose of this agenda item is to
approve a change order for approving a different paint material for the exterior
coat and additional work if necessary due to time constraints in the fall.
Issues
Due to the unusual and unforeseen drought-like conditions the City faced this
summer, the Crest Avenue water tower project was delayed. The original start
date was August 18, 2003, but due to high water demand, the City decided it was
not in our best interest to drain one of the two water towers to begin the
scheduled reconditioning project. We were not able to begin construction until
September 16th, 2003, almost 30 days later than scheduled.
The paint specified for the water tower reconditioning is very sensitive to
humidity and temperature, The original contract issued 70 calendar days to
complete the work. That would put us into November, where we could possibly
find very cold temperatures, not conducive to the contract paint. The contractor,
Champion Coatings, Inc. has suggested using a different kind of paint that can
cure in lower temperatures. This paint is at an additional cost of $3,280,00.
This change in paint has been approved by KLM, the City's engineer.
If work cannot be completed this fall, the contractor has requested additional
compensation for remobilization in the spring, The tower's primer coat will also
need to be pressure washed before the final coat can be applied per our engineer,
which also results in an additional cost. The estimated costs for possible spring
work total $19,980,00. These costs were submitted by Champion Coatings and
101~ Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
FISCAL IMPACT:
ALTERNATIVES:
RECOMMENDED
MOTION:
REVIEWED BY:
10/1/2003
have been approved by the City's engineer as appropriate. These additional
costs will only occur if necessary. Depending on weather conditions the
additional change order costs could be minimal or at the most $19,980.
Sufficient funds are set-aside in the City's Capital Improvement program for the
engineering and reconditioning of the two water towers plus the additional cost
for the paint change and spring work if necessary. The original awarded bid for
the Crest project was $469,000.00. If needed, the total estimated additional cost
is $19,980.00, bringing the total construction cost to $488,980. When combined
with the actual cost of the Crest Tower of $537,202 and the engineering costs of
the project ($99,025), the total cost is expected to be $1,125,207, The CIP
estimate was $1,140,000. There are sufficient funds allocated to pay all project
costs. The Water and Sewer Utility (Operating) Fund is the source of the
funding for the towers since this is a maintenance item of existing capital
equipment.
The alternatives are as follows:
1. Approve a Resolution approving change order no. 2 for a paint material
change and for spring work if necessary for the Crest Avenue water tower in
the amount not to exceed $19,980.00.
2. Table this agenda item for a specific reason.
3. Deny this agenda item for a specific reason.
Staff recommends alternative number 1,
RESOLUTION 03-XX
CONSIDER APPROVAL OF A RESOLUTION
"t ,\AP ROVING CHANGE ORDER NO.2 FOR A MATERIAL CHANGE
'NNESO AND ADDITIONAL WORK IF NEEDED
FOR RECONDITIONING OF THE CREST AVENUE WATER TOWER,
CITY PROJECT NO. 03-01
MOTION BY: SECOND BY:
WHEREAS, Due to the drought-like conditions Prior Lake faced this summer, the Crest Avenue
water tower reconditioning project was delayed to meet the City's water demands.
This delay may result in a spring completion date; and
WHEREAS, Due to this delay, Champion Coatings, Inc. submitted a change order bid of
$19,980.00 for additional cost if spring work is necessary for the Crest Avenue
Tower; and
WHEREAS, According to the CIP, there are sufficient funds in the Water and Sewer Fund for the
additional work requested,
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
I. The recitals set forth above are incorporated as if fully set forth herein.
2. The City Council authorizes the expenditures from the Water and Sewer Utility Fund for additional
costs for the Crest Avenue water tower in an amount not to exceed $19,980.00.
Passed and adopted this 6th day of October 2003.
YES
NO
Haugen Haugen
Blomberg Blomberg
LeMair LeMair
Petersen Petersen
Zieska Zieska
{Seal}
Frank Boyles, City Manager
lO/1I2~g~00 Eagle Creek Ave. S.E., Prior Lake. Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER