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HomeMy WebLinkAbout12A - Feasibility Report for 2011 Reconstruction Project #11-011 MEETING DATE: AGENDA #: PREPARED BY: PRESENTER: AGENDA ITEM: DISCUSSION: ISSUES: 4646 Dakota Street SE Prior Lake, MN 55372 CITY COUNCil AGENDA REPORT JUNE 21,2010 12A lARRY POPPlER, ASSISTANT CITY ENGINEER lARRY POPPlER, ASSISTANT CITY ENGINEER CONSIDER APPROVAL OF A RESOLUTION ORDERING PREPARATION OF A FEASIBILITY REPORT FOR THE 2011 RECONSTRUCTION IMPROVEMENT PROJECT, CITY PROJECT #11-011 Introduction The purpose of this agenda item is to initiate the process for local improvements set forth in the 2011 portion of the 2011-2015 Capital Improvement Program in accordance with Minnesota Statutes (M.S.), Chapter 429. Historv The City uses the Five Year Capital Improvement Program and a Pavement Management Program to plan its infrastructure improvements and the financing for capital improvements. The proposed 2011 street reconstruction program includes street and utility improvements to the Boudin's neighborhood. Due to the size of the project, it is scheduled for construction in 2011 and 2012. The M.S. Chapter 429 process applies to all projects that will be financed in whole or part through special assessments or bond proceeds. The first step in the process is for the Council to order the preparation of a Feasibility Report for the improvement projects. The Feasibility Report will address street reconstruction in the Boudin's neighborhood. In particular for the following streets: Boudin Street, Denese Street, Grayling Circle, Lois Avenue, Natalie Road, Rutgers Road, Timothy Avenue and Watersedge Trail. Current Circumstances This project is in the 2011 Capital Improvement Program. Because of the poor condition of the subsurface infrastructure which includes sanitary sewer and watermain, this area was not considered for pavement resurfacing. The City continues to have utility issues which would not allow for the resurfacing without significant potential repairs required within 10 years of the completion of the work. The project requires special assessments and financing through bond proceeds, and therefore requires the City to follow the requirements of M.S. Chapter 429. Conclusion The Feasibility Report is the first step in the reconstruction process and will provide the details needed for the City to make decisions on how to proceed. The City is required to assess a minimum of 20% of the cost of a public improvement project completed through the Chapter 429 process and R:\CoLlncil\2010 Agenda Reports\06 2110\2011 feasibility report agenda doc financed through G.O. bonds. The Feasibility Report will determine the estimated costs of improvements and methods of financing. The Feasibility Report will also determine if the assessment will meet the minimum requirement as set forth in the Chapter 429 process. The preparation of the Feasibility Report is only the first step in the public improvement project process. Following receipt of the Feasibility Report, the Council will direct City staff to abandon or proceed with the improvement project, depending upon whether the requirements for the Chapter 429 process are being met. If the Chapter 429 process is to proceed, the Council can then schedule a Public Hearing to consider resident feedback on the project. Following a Public Hearing, the Council will consider whether to move forward by authorizing the preparation of plans and specifications. Once completed, the City Council will be asked to approve the plans and specifications, authorize advertisement for bids and then award the contract. Because this project is large in scale, construction will be completed over a two year timeframe. The City is anticipating major sewer and watermain improvements with this project. These deep utility repairs will require considerable time to complete. The City is also planning to bond for the improvements over two years. FINANCIAL IMPACT: Rather than completing two separate projects for this neighborhood, City staff is proposing to design and bid this neighborhood as one project to be constructed over a two year timeframe. This approach assures that each property owner pays the same assessment rate regardless of which year it was constructed. While the Brooksville Hills project was completed under two separate contracts, each project had a different assessment rate. The Brooksville Hills assessment rates were fairly close; but because of the distribution of houses in the Boudin's neighborhood, there is a higher risk of dissimilar assessments. An economy of scale is another advantage to designing and bidding as one project as it reduces the duplication of some of the activities related to bidding a project. One disadvantage to bidding this project as one project is that it will require additional consultant assistance. The Feasibility Report will study the financial implications of completing the project design and bidding as one project. The financial impact of this project will be further analyzed in the Feasibility Report. Preparation of the Feasibility Report will require surveying, sewer televising, and soil borings. The costs for these items will be drawn from a construction fund account specifically for this project. Staff will solicit quotes for these services to be reviewed and approved by the City Council. There are three alternatives for the City Council to consider: 1. Approve a resolution ordering preparation of a Feasibility Report for 2011-2012 street reconstruction for the Boudin's neighborhood. 2. Deny this item for a specific reason and provide staff with direction. 3. Table this item until some date in the future AL TERNATIVES: RECOMMENDED MOTION: ff recommends alternative #1. -- R:\CoLlncil\2010 Agenda Reports\06 21 10\2011 feasibility report agenda.doc 2 4646 Dakota Street SE Prior Lake, MN 55372 RESOLUTION 10-xxx A RESOLUTION ORDERING PREPARATION OF FEASIBILITY REPORT FOR THE 2011 RECONSTRUCTION IMPROVEMENT PROJECT CITY PROJECT #11-011 Motion By: Second By: WHEREAS, It is necessary to determine the feasibility of undertaking the construction of improvements to Boudin Street, Denese Street, Grayling Circle, Lois Avenue, Natalie Road, Rutgers Road, Timothy Avenue and Watersedge Trail including the construction of storm sewer, sanitary sewer and watermain repairs, aggregate base, concrete curb and gutter, bituminous surfacing, street lights, and appurtenant work; and WHEREAS, it is proposed to assess the benefited property for all or a portion of the cost of the improvements, pursuant to Minnesota Statutes, Chapter 429, NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. That the proposed improvements be referred to the City Engineer for study and that the City Engineer is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvements are necessary, cost-effective and feasible and as to whether they should best be made as proposed or in connection with other improvements, and the estimated costs for the improvements as recommended. 3. The City Engineer is directed to solicit quotes for surveying, televising, and soil borings for the project. PASSED AND ADOPTED THIS 21st DAY OF June, 2010. YES NO I Myser I Erickson HedberQ Keeney Millar Myser Erickson HedberQ Keeney Millar Frank Boyles, City Manager R:\CoLlncil\2010 Agenda Reports\06 2110\2011 feasibility report resolLltlon.doc