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HomeMy WebLinkAbout9A - Pedestrian Underpass on 82 DATE: AGENDA #: PREPARED BY: AGENDA ITEM: DISCUSSION: CITY COUNCIL AGENDA REPORT OCTOBER 20, 2003 9A SUE MCDERMOTT, CITY ENGINEER CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING TOLTZ, KING, DUVALL, ANDERSON & ASSOCIATES, INC. (TIillA) TO PROVIDE PROFESSIONAL ENGINEERING SERVICES TO PREPARE A FEASIBILITY STUDY FOR A PEDESTRIAN UNDERPASS ON CSAH 82 HISTORY CSAH 82 from CSAH 21 to CSAH 17 is in both the City of Prior Lake and Scott County Capital Improvement Programs (CIP) to be reconstructed in 2004 and 2005. Scott County has entered into a contract with TKDA to complete the plans and specifications for the CSAH 82 project. Funding for this project will be through a cooperative agreement between the City of Prior Lake and Scott County. The City's estimated share of the cost for street and utilities is $3,000,000. A public informational meeting was held on April 29, 2003. Several comments were received regarding trails and pedestrian safety. In addition, the Public Works Director received a letter regarding pedestrian safety that is attached to this report. The County has identified one additional traffic signal to be constructed at the CSAH 82/CSAH 83 intersection in conjunction with this project. Staff felt that an additional pedestrian crossing should be considered along CSAH 82 between CSAH 21 and CSAH 83 and requested a proposal from TKDA to prepare a feasibility study that will investigate two potential locations for a pedestrian underpass. CURRENT CIRCUMSTANCES On October 3, 2003, the City received a proposal for the work described above in the amount of $16,500. TKDA proposes to prepare a feasibility study that evaluates two locations for a potential pedestrian underpass. The sites are located east of Drake Avenue and West of Wilds Parkway. The feasibility study includes a preliminary design of the underpass, impacts on the proposed storm sewer and other utilities, and a preliminary design of trail connections. The detailed proposal is attached to this report. I&?'Qk!nli;~'l!g"Q;Wb_~.E.. Prior Lake, Minnesota 55372-1714 I Ph. (952) 447-4230 I Fax (952) 447-4245 AN EQUAL OPPQRTUNIlY EMPLOYER Staff recommends that the City Council authorize TKDA to complete the feasibility study of the CSAH 82 underpass. ISSUES: The proposal is for a feasibility study and preliminary design. The fee does not include final design costs. TKDA will not provide final design costs until the study is complete and impacts to other utilities is determined. The final project cost for the underpass is estimated at $150,000, including construction and design costs which will be the City's responsibility. FINANCIAL IMPACT: The funding for the feasibility study is proposed from the Collector Street Fund. ALTERNATIVES: There are two alternatives for the City Council to consider: 1. Approve a resolution that authorizes the City to enter into its standard professional services contract with TKDA to provide engineering services for the CSAH 82 pedestrian underpass feasibility study for a fee not to exceed $16,500.00. 2. Deny this item for a specific reason and provide staff with direction. RECOMMENDED MOTION: Staff recommends adoption of Alternative No. I. ACTION REQUIRED: A motion and a seco QJ to adopt the Resolution stated above. REVIEWED BY: ty Manager 2 G :\Agenda \Agenda03\lUlderpass.DOC RESOLUTION 03-XX A RESOLUTION APPROVING TOLTZ, KING, DUVALL, ANDERSON & ASSOCIATES, INC. TO PREPARE A FEASIBILITY STUDY FOR THE CSAH 82 PEDESTRIAN UNDERPASS MOTION BY: SECOND BY: WHEREAS, Scott County has retained Toltz, King, Duvall, Anderson & Associates, Inc. (TKDA) to prepare plans and specifications for CSAH 82 improvements; and WHEREAS, the City of Prior Lake identifies the CSAH 82 improvement project in the 2005 Capital Improvement Program; and WHEREAS, the City's 2020 Vision and Strategic Plan identifies the pedestrian safety as a high priority. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA, THAT: 1. The recitals set forth above are incorporated herein. 2. The Mayor and City Manager are hereby authorized to enter into a contract with TKDA in the name of the City of Prior Lake for the CSAH 82 Pedestrian Underpass Feasibility Study in the amount not to exceed $16,500.00. 3. The source of funding for this project will come from the Collector Street Fund. Passed and adopted this 20th day of October 2003. Haugen Hauaen Blombera Blombera LeMair LeMair Petersen Petersen Zieska Zieska YES NO {Seal) Frank Boyles City Manager ~OOlii.,"~tRilfDoaior Lake, Minnesota 55372-1714 I Ph. (952) 447-4230 I Fax (952) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER TKDA ENGINEERS, ARCHITECTS' PLANNERS 1500 Piper Jaffray Plaza 444 Cedar Street Saint Paul, MN 55101-2140 (651) 292-4400 (651) 292-0083 Fax www.tkda.com October 3, 2003 , Ms. Sue McDermott City Engineer City of Prior Lake 16200 Eagle Creek Avenue Prior Lake, Minnesota 55372 Re: Proposal for Engineering Services Feasibility Study for Pedestrian Underpass Scott County CSAH 82 Project City of Prior Lake, Minnesota Dear Ms. McDermott: Pursuant to communications with you, we propose to provide Engineering Services in connection with a Feasibility Study for a Pedestrian Underpass in conjunction with Scott County's CSAH 82 Project, hereinafter called the Project. Our services will be provided in the manner described in this Proposal subject to the terms and conditions set forth in the attached "General Provisions of Architect-Engineer Agreement" dated October 1993. Hereinafter, the City of Prior Lake is referred to as the OWNER. I. PROJECT DESCRIPTION The OWNER desires a study of the feasibility of incorporating a pedestrian underpass into proposed Scott County project on CSAH 82. The study will investigate a potential underpass under CSAH 82 at two locations identified by the OWNER. These locations are east of Drake Avenue NW at proposed CSAH 82 Station 144+00 and west of Wilds Parkway at Station 121+50. An Employee Owned Company Promoting Affirmative Action and Equal Opportunity Ms. Sue McDermott City of Prior Lake Proposal for Engineering Services - Feasibility Study for Pedestrian Underpass Scott County CSAH 82 Project, City of Prior Lake, Minnesota October 3, 2003 Page 2 II. SERVICES TO BE PROVIDED BY TKDA Based on TKDA'S understanding of the Project, we propose to provide the following services: A. INVESTIGATION TKDA will investigate the feasibility of constructing a pedestrian underpass at the two locations described in SECTION I. For each location, perform the following tasks: I. Create a preliminary design of the underpass including plan and end cross section view. 2. Determine the impact of the proposed underpass on the proposed CSAH 82 storm sewer. This includes creating an alternative storm sewer design concept. 3. Determine the impact of the proposed underpass on the inplace and proposed CSAH 82 utilities. 4. Create a preliminary design of the connections to the northerly trail and southerly path based on tie-in points specified by the OWNER. This design will include a plan, profile, cross sections, and construction limits of the proposed trail/path connections. B. COST ESTIMATE Develop an opinion of probable construction cost for each of the two underpass alternatives. III. ADDITIONAL SERVICES If authorized by you, we will furnish or obtain from others Additional Services of the types listed below which are not considered as basic services under this Proposal. Additional Services shall be billable on an Hourly Rate basis as defined in Article 3 ofthe General Provisions, and such billings shall be over and above any maximum amounts set forth in this Proposal. A. Analysis of any site other than the two locations specified in SECTION I. B. Detail design of the box culvert, trail connections, utility relocations, or retaining walls. C. Additional field surveys or designer site visits. Ms. Sue McDermott City of Prior Lake Proposal for Engineering Services - Feasibility Study for Pedestrian Underpass Scott County CSAH 82 Project, City of Prior Lake, Minnesota October 3, 2003 Page 3 D. Geotechnical analysis that may be required (to locate ground water elevation, muck, etc.). E. Additionaltraffic analysis, right-of-way platting, environmental documentation, or public participation. F. Alignments, profiles, and cross sections for trail connections other the proposed CSAH 82 northerly trail and southerly path. G. Construction phase services. N. OWNER'S RESPONSIBILITIES The OWNER'S responsibilities shall be as set forth in Article 8 of the General Provisions and as further described or clarified hereinbelow: A. Designate one individual to act as the OWNER'S representative with respect to the work to be performed, and such person shall have complete authority to transmit instructions, receive information, interpret and define policies, and make decisions with respect to critical elements pertinent to the Project. B. Provide reviews of materials furnished by TKDA in a reasonable and prompt manner so that the Project schedule can be maintained. C. Desired size and use for the underpass (pedestrians vs. bikes vs. mixed-use). V. PERIOD OF SERVICE We would expect to start our services promptly upon receipt of your acceptance of this Proposal and to complete SECTION II services within five weeks. VI. COMPENSATION Compensation to TKDA for services provided as described in SECTION II of this Proposal shall be on an Hourly Rate basis as described in Article 3 of the attached General Provisions in an amount not to exceed $16,500. Our detailed Project Fee Estimate and current Hourly Rate Schedule is attached. Ms. Sue McDermott City of Prior Lake Proposal for Engineering Services - Feasibility Study for Pedestrian Underpass Scott County CSAH 82 Project, City of Prior Lake, Minnesota October 3, 2003 Page 4 The level of effort required to accomplish SECTION II services can be affected by factors which are beyond our control. Therefore, if it appears at any time that charges for services rendered under SECTION II will exceed the above, we agree that we will not perform services or incur costs which will result in billings in excess of such amount until we have been advised by you that additional funds are available and our work can proceed. VII. CONTRACTUAL INTENT We thank you for the opportunity to submit this Proposal and are willing that this letter and attachments constitute a contract between us upon its signature by an authorized official of City of Prior Lake and the return of a signed copy to us. This Proposal will be open for acceptance for 60 days, unless the provisions herein are changed by us in writing prior to that time. 6~ 1v".- JOS;h M. Weaver, P.E. roject Manager ~l William E. Deitner, P.E. Vice President ACCEPTED FOR THE CITY OF PRIOR LAKE, MINNESOTA By Title Date WED:JMW:adh ATTACHMENTS: SCHEDULE 2850-S85 PROJECT FEE ESTIMATE GENERAL PROVISIONS TKDA City of Prior Lake, Minnesota CSAH 82 Pedestrian Underpass - Feasibility Study 10/312003 Highway & Bridge Department JMW 1 Project Mgmt., Correspondence, Documentation 8 2 10 100 Prel. plan concept lor Underpass loCation 1 1 4 5 102 Prel.cross secllonat Underpass Localion1 1 4 5 105 IdentifyLoc.1 confliclingexist. and prop. utilities 2 2 2 6 110 Create aligns linking Underpass 110 CSAH 82 lra~s 2 1 10 13 111 Create profiles for trail connections to Underpass 1 6 6 112 Generate Pre!. cons! ~mits for Underpass, trail conn. 2 6 8 115 Invest.udlltyrelocationsalLoc. 1 10 avoid conflicts 6 2 8 200 Pre!. plan concept tor Underpass Location 2 1 2 3 202 Pre!. cross section at Underpass Location 2 1 3 4 205 Identify Loc. 2 conflicting exist and prop. utilities 2 2 4 210 Create aligns linkilg Underpass 2 to CSAH B2 trails 2 8 10 211 Create profiles for trail connections to Underpass 2 1 6 7 212 Generate Prel.constllmitsfOfUnderpass,lrail conn. 4 4 215 Invest.utilltyrelocalionsalloc.2Ioavoidconflicts 6 2 2 10 300 Meet wlClty.TRPD to review Designs 4 4 8 301 Prepare Exhibits & Minutes for City. Park District Mlg. 2 1 2 5 140 Rev. Underpass 1 per CityfTRPDlCounty comments 2 2 12 16 240 Rev. Underpass 2 per CityJ1"RPDlCounty comments 2 2 12 16 190 Prepare Prelim. Const. Estimate for Underpass 1 1 1 6 8 290 Prepare Prelim. Const. EstImate for Underpass 2 1 1 6 8 Total Person Hours 42 - 22 98 - 2 164 Estimated BIlling RlllelHr x MultlplllH' $ 114 $ 97 $ 82 $ 87 $ 65 $ 50 Total Billable for Charged Time $ 4.788 $ - $ 1,804 $ 8.526 $ - $ 100 $ 15,218 Trsvet . SUbs.l8lence (TS) $ 30 MlsClilllanlilOLtS (MI) $ - Computer S.rvices (CS) $ 1,180 Reproduction' Reprographics (RR) $ 10 Outside Services (OS): Consullent Fees $ - Consu!tant Mark-Up - 12lL $ Totlll OUtside S.rvlc.. (OS) $ - Project Fee Estimate TOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES, INCORPORATED ENGINEERS. ARCHITECTS. PLANNERS ST. PAUL, MINNESOTA JANUARY I, 2003 SCHEDULE OF BILLING RATES Classification Range of Hourlv Billing Rates * Director, Senior Registered Engineer, Architect, or Planner $ 88.00 to $ 171.00 Engineering or Architectural Specialist 11 $ 91.00 to $ 132.00 Engineering or Architectural Specialist I $ 59.00 to $ 106.00 Registered Engineer, Architect, Land Surveyor, $ 62.00 to $ 120.00 Planner, or Interior Designer Graduate Engineer, Architect, or Planner $ 45.00 to $ 92.00 Technician ill $ 51.00 to $ 69.00 ** Technician 11 $ 34.00 to $ 55.00 ** Technician I $ 25.00 to $ 43.00 ** In addition to the hourly charges, TKDA shall be reimbursed at cost for the following direct expenses when incurred in the performance of the work: 1. Travel and subsistence. (Mileage currently at IRS Standard Rate of $0.36 per mile.) 2. Computer services. (Currently at $12.00 per hour of logged-on time.) 3. Outside professional and technical services with costs defined as the amount billed TKDA plus 10%. 4. Identifiable reproduction and reprographic costs. * Rates effective until December 31,2003. ** For hours worked over 8 hours per day or 40 hours per week, whichever is greater, individuals will be paid one and one-half times the above rates where required by Local, State and/or Federal Government Wage and Hour Regulations. Schedule 2850-S85 03 -03 3363 GlynWater Trl. N. W. Prior Lake, MN 55372 Public Works Director City of Prior Lake 16200 Eagle Creek Ave. S,E. Prior Lake, MN 55372 Dear Mr. Osmundson: Since moving to Prior Lake in 2000 and buying a townhouse in the Glynwater South addition, we have become more and more aware of the hazards of Co. Rd. 82 and the lack of foot and bike access to the downtown Prior Lake area. It is well within walking distance from our townhouse on the South side of 82 to the Wagon Bridge, library, city government offices, etc., but impossible to get to safely since 82 is very busy and the new GlynWater Park does not provide access to 21. We hope your input to TKDA, Greg IIkka, the Shakopee Mdewakanton Sioux Community, and other Prior Lake park and city officials will prompt them to take our concerns into consideration. Prior Lake, with its many lakes and parks has the potential of becoming a truly beautiful, well-planned community. It is our hope that the final design of Co. Rd. 82 will be safe, functional, and aesthetically pleasing, with as little infringement as possible on the private properties abutting it. Thank very much! a-/~ Ted & Verdelle Seidel