HomeMy WebLinkAbout9B - Traffic Signal at Commerce
MEETING DATE:
AGENDA #
PREPARED BY:
AGENDA ITEM:
DISCUSSION:
CITY COUNCIL AGENDA REPORT
October 20, 2003
9B
Bud Osmundson, Director of Public Works
CONSIDER APPROVAL OF A RESOLUTION (1) AUTHORIZING THE MAYOR AND CITY
MANAGER TO ENTER INTO A TRAFFIC CONTROL SIGNAL AGREEMENT WITH
MNDOT, THE CITY OF SAVAGE, AND SCOTT COUNTY FOR THE INSTALLATION,
OPERATION AND MAINTENANCE OF A TRAFFIC SIGNAL ON STATE TH 13 AT THE
INTERSECTION OF BOUDIN STREET, COMMERCE AVENUE, AND SOUTH PARK
DRIVE; AND THE TEMPORARY TRAFFIC SIGNAL AT CH 42 & TH 13, and (2)
AUTHORIZING PAYMENT TO MNDOT FOR STATE FURNISHED MATERIALS FOR THE
BOUDIN/COMMERCE/SOUTH PARK SIGNAL.
The Boudin/Commerce/South Park intersection with TH 13 is now complete and the signal
is operating. MnDOT has requested that the Cities of Prior Lake and Savage enter into the
attached Traffic Control Signal Agreement for the operation and maintenance of this signal.
The agreement also covers the installation and maintenance of a temporary signal system
at CH 42 and TH 13, which was installed with the same project. Our previous Cooperative
Agreement with Savage outlined that the costs of the installation of the B/C/South ParkfrH
13 signal be split 50/50.
The purpose of this agenda item is to approve Traffic Control Signal Agreement No. 85606R
between MnDOT, the City of Savage, and Scott County and to authorize a lump sum
payment of $9,500 for State furnished materials for the signal.
This agreement is a standard MnDOT agreement, which we are a party to at other
intersections within the City. It outlines the responsibilities for maintenance and providing
electrical power. MnDOT is responsible for major maintenance such as repair needed due
to knockdowns and operations of the signal including timing, at both the B/C/South ParkfrH
13 and the CH 42frH 13 signals. The Cities are responsible for electrical power,
maintenance of the luminaries (the lighting), the replacement of the signal light lamps, and
painting of the poles on the B/C/SPfrH 13 signal. The County is responsible for all of the
above maintenance items on the CH 42frH 13 signal, and through a previous agreement
with Savage, the City of Savage pays for the electrical power costs.
The City of Savage has paid for the electrical power costs for the CH 42/TH 13, and the
Rutgers/CH 42 signal lights in the past. Now with the addition of the B/C/South ParkfTH 13
signal they have requested that the two Cities enter into a separate agreement to share in
the cost of providing electrical power and maintenance of the 3 signal lights since they are
on our common borders. An agreement to address this issue wili be forthcoming at a future
City Council meeting,
Agenda1'6lWe'f:~I!'~reek Ave. S.E., Prior Lake, Minnesota 55372-1714 I Ph. (952) 447-4230 I Fax (952) 447-4245
AN EQUAL OPPORTUNI1Y EMPLOYER
FISCAL IMPACT:
ALTERNATIVES:
RECOMMENDED
MOTION:
REVIEWED BY:
Agenda app Signal Agrmt3
Staff recommends that the City Council approve the Agreement and authorize payment as
requested. Savage has approved the agreement and authorized payment
Budaet ImDact
MnDOT has requested that the City provide a lump sum of $9,500 as its share of this
project. The funding should come from the Collector Street fund.
The alternatives are as follows:
1. A motion to approve a resolution authorizing the City to enter into Traffic Control Signal
Agreement No. 85606R between MnDOT, the City of Savage, and Scott County for the
installation and operation of a signal at Boudin/Commerce/TH 13 and a temporary
signal at CH 42/TH 13.
2. Table this agenda item for a specific reason.
3. Deny this agenda item for a specific reason.
WHEREAS,
WHEREAS,
WHEREAS,
WHEREAS,
WHEREAS,
RESOLUTION 03-xx
RESOLUTION APPROVING ENTERING INTO
TRAFFIC CONTROL SIGNAL AGREEMENT NO. B5606R
WITH MNDOT, THE CITY OF SAVAGE, AND SCOTT COUNTY
FOR THE INSTALLATION, OPERATION, AND MAINTENANCE OF A SIGNAL SYSTEM
AT TH 13 AND BOUDIN/COMMERCE/SOUTH PARK
AND A TEMPORARY SIGNAL SYSTEM AT CH 42 AND TH 13
MOTION BY:
SECOND BY:
The City of Savage and the City of Prior Lake have mutually agreed that
improvements were needed on Trunk Highway 13 (TH13) at the Boudin Street/
Commerce Avenue/ South Park Drive intersection, and
Through a Cooperative Agreement between the two Cities, permanent
improvements to this intersection including a signal light, concrete medians, and
other appropriate safety improvements, have been constructed, all at the Cities'
cost, and
A temporary signal has been constructed at County State Aid Highway at TH 13 as
part of the same project, and
The City of Prior Lake and the City of Savage have been asked to contribute a lump
sum of $9,500 each toward the cost of State furnished materials for the total project,
and
MnDOT has requested that the City of Prior Lake, the City of Savage, and Scott
County enter into a Traffic Control Signal Agreement outlining the responsibilities for
the installation, operation, and maintenance of the two signal systems on this
project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA, that:
1. The recitals set forth above are incorporated herein.
2. The City enter into a Traffic Control Signal Agreement with the State of Minnesota Department of
Transportation, the City of Savage, and Scott County for the following purposes, to wit:
· To install a new traffic control signal with street lights, emergency vehicle pre-emption, interconnect and
signing on Trunk Highway No. 13 at South Park Drive/Boudin Street/Commerce Avenue; and remove an
existing traffic signal system and replace with a temporary signal system on Trunk Highway No. 13 at
County State Aid Highway No. 42 in accordance with the terms and conditions set forth and contained in
Agreement No. 85606R, a copy of which was before the City Council.
"f6'2b~E~\j!m'~ Ave. S.E., Prior Lake, Minnesota 55372-1714 I Ph. (952) 447-4230 I Fax (952) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
3. The Mayor and City Manager are authorized to execute the Agreement and any amendments to the
Agreement, and thereby assume for, and on behalf of the City, all of the contractual obligations contained
therein.
4. The City Council authorizes the lump sum payment of $9,500 to MnDOT for State furnished materials for this
project and this amount shall come from the Collector Street Fund.
Passed and adopted this 20th day of October 2003.
YES
NO
Blomberg Blomberq
Hauqen Haugen
LeMair LeMair
Petersen Petersen
Zieska Zieska
{Seal}
Frank Boyles, City Manager
Agenda app Signal Agrmt3
MINNESOTA TRANSPORTATION DEPARTMENT
TRAFFIC CONTROL SIGNAL
AGREEMENT NO. 85606R
BETWEEN
THE STATE OF MINNESOTA, DEPARTMENT OF TRANSPORTATION
AND
THE CITY OF SAVAGE
AND
THE CITY OF PRIOR LAKE
AND
THE COUNTY OF SCOTT
TO
Install a new Traffic Control Signal with Street Lights,
Emergency Vehicle Pre-emption, Interconnect and Signing on Trunk
Highway No. 13 at South Park Drive/Boudin Street/Commerce
Avenue; and remove an existing traffic signal system and replace
with a temporary signal system on Trunk Highway No. 13 at County
State Aid Highway No. 42 in the Cities of Prior Lake and Savage,
Scott County, Minnesota.
S.A.P. 201-010-02 (Prior Lake)
City Project Nos. 01-07 and 03-04 (Savage)
SYSTEM ID NO. 38154 & NO. 20287
TE NO. 3240
Prepared by Pre-Letting Services
ESTIMATED AMOUNT RECEIVABLE
AMOUNT ENCUMBERED
City of Savage
$9,500.00
None
Otherwise Covered
City of Prior Lake
$9,500.00
85606R
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PARTIES
THIS AGREEMENT is entered into by the Minnesota
Department of Transportation, (State), the City of Savage, the
City of Prior Lake, and the County of Scott (County).
RECITALS
Minnesota Statutes Section 161.20 authorizes the
Commissioner of Transportation to enter into agreements with any
governmental authority for the purposes of constructing,
maintaining and improving the Trunk Highway system_
The parties desire to install new traffic control
signals including street lights, interconnect and signing,
(Traffic Control Signal(s)) on Trunk Highway No. 13.at South
Park Drive/Boudin Street/Commerce Avenue [Permanent Signal
System] and remove an existing traffic control signal system and
replace with a temporary traffic control signal system including
street lights, interconnect, video cameras, and signing,
(Traffic Control Signal(s)) on Trunk Highway No. 13 at County
State Aid Highway No. 42 [Temporary Signal System].
The City of Savage requests and the State agrees to
the installation of Emergency Vehicle Pre-emption Systems, (EVP
System(s)), as a part of the Permanent Signal System and the
Temporary Signal System.
It is in the public's best interest for the State to
provide a new cabinet and controller (State-furnished Materials)
85606R
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for the Permanent Signal System and a temporary cabinet and
controller for the Temporary Signal System.
The City of Savage, the City of Prior Lake, the
County, and the State will participate in the maintenance and
operation of the new Traffic Control Signals and EVP Systems.
CONTRACT
1. The City of Savage will prepare the necessary
plan, specifications and proposal, (Preliminary Engineering) .
The City of Savage will also perform all necessary construction
inspection, (Construction Engineering) .
2. The City of Savage with its own resources or by
contract will install a new Traffic Control Signal and EVP
System on Trunk Highway No. 13 at South Park Drive/Boudin
Street/Commerce Avenue [Permanent Signal System] and remove an
existing traffic control signal system and replace it with a
temporary traffic control signal system including street lights,
interconnect, video cameras, and signing, on Trunk Highway
No. 13 at County State Aid Highway No. 42 [Temporary Signal
System] pursuant to the plans and specifications for City
Project Nos. 01-07 and 03-04 (Savage) and State Aid Project
No. 201-010-02 (Prior Lake) all at the cost and expense of the
City of Savage and the City of Prior Lake.
3. The State will furnish materials to be installed
with the City of Savage and the City of Prior Lake work provided
85606R
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in Paragraph 2. The lump sum cost for the State-furnished
Materials for the Permanent Signal System is $19,000.00. The
City of Savage's and the City of Prior Lake's share of the cost
of State-furnished Materials is 50 percent, $9,500, each.
4. The City of.Savage has requested and the State
has agreed to provide, at no cost, a temporary cabinet and
controller for the Temporary Signal System. The City of Savage
shall return the cabinet and controller undamaged to the State
when the permanent signal system at Trunk Highway No. 13 and
County State Aid Highway No. 42 is installed.
5. Upon execution of this agreement and receipt of
State's written request, the City of Savage and the City of
Prior Lake will make a payment to the State of their share of
the lump sum amount as specified in Paragraph 3.
6. The construction work will be under the direction
and supervision of the City of Savage. The State will have the
right to periodically inspect the construction work.
7. The City of Savage will be responsible for the
cost and application to secure an adequate power supply to the
service pad or pole and pay all monthly electrical service
expenses necessary to operate the Permanent Signal System and
Temporary Signal System, luminaires, and EVP Systems.
8. Upon completion of this project [Permanent Signal
System], the City of Savage will, at its cost and expense:
(1) maintain the luminaires and all its components, including
85606R
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replacing the luminaire when necessary; (2) relamp the new
traffic control signal; and (3) clean and paint the new traffic
control signal and luminaire mast arm extensions. The State
will, at its cost and expense, be responsible for major
maintenance, operation (including timing), and perform all other
traffic control signal maintenance.
9. Upon completion of this project [Temporary Signal
System], the City of Savage will, at its cost and expense,
maintain the luminaires and all its components, including
replacing the luminaire when necessary and painting the mast arm
extensions. The County will, at its cost and expense, relamp
the temporary traffic control signal and be responsible for
maintaining the video detection system. The State will, at its
cost and expense, perform all other traffic control signal
maintenance
10. The EVP System will be installed, operated,
maintained, or removed in accordance with the following
conditions and requirements:
a) All maintenance of the EVP System (Permanent
Signal System and Temporary Signal System)
including timing, will be performed by the
State.
b) Emitter units may be installed only on
authorized emergency vehicles, as defined in
Minnesota Statutes Section 169.01,
85606R
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Subdivision 5. Authorized emergency
vehicles may use emitter units only when
responding to an emergency. The City of
Savage will provide the State's Assistant
District Engineer or his/her designated
representative a list of all vehicles with
emitter units.
c) Malfunction of the EVP System must be
reported to the State immediately.
d) In the event the EVP System or its
components are, in the opinion of the State,
being misused or the conditions set forth in
Paragraph b above are violated, and such
misuse or violation continues after the City
of Savage receives written notice from the
State, the State may remove the EVP System.
Upon removal of the EVP System pursuant to
this Paragraph, all of its parts and
components become the property of the City
of Savage.
11. Each party will be solely responsible for its own
acts and omissions, and the results thereof, to the extent
authorized by law. The State's liability is governed by the
Minnesota Tort Claims Act, Minnesota Statutes Section 3.736.
Minnesota Statutes Chapter 466 and other applicable law govern
85606R
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liability of the County. Each party will be solely responsible
for its own employees for any Workers Compensation Claims.
12. Any amendment to this Agreement must be in
writing and will not be effective until it has been executed and
approved by the same parties who executed and approved the
original Agreement, or their successors in office.
13. If the State fails to enforce any provisions of
this Agreement, that failure does not waive the provision or its
right to enforce it.
14. This Agreement contains all negotiations and
agreements between the parties. No other understanding
regarding this Agreement, whether written or oral, may be used
to bind either party.
15. Minnesota law governs this Agreement. Venue for
all legal proceedings arising out of this contract, or its
breach, must be in the appropriate state or federal court with
competent jurisdiction in Ramsey County, Minnesota.
16. This Agreement is effective on the date the State
obtains all required signatures under Minnesota Statutes 16C.05,
Subdivision 2, and will remain in effect until terminated by
written agreement of the parties.
85606R
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APPROVED AS TO FORM:
CITY OF SAVAGE
City Attorney
85606R
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By:
Mayor
Date:
By:
City Administrator
Date:
APPROVED AS TO FORM:
CITY OF PRIOR LAKE
Ci ty Attorney
85606R
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By:
Mayor
Date:
By:
City Administrator
Date:
COUNTY OF SCOTT
APPROVED AS TO FORM:
County Attorney
DEPARTMENT OF TRANSPORTATION
RECOMMENDED FOR APPROVAL:
Metropolitan District Engineer
COMMISSIONER OF ADMINISTRATION
As delegated to Materials
Management Division
By:
Date:
85606R
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By
Title
Date
By
Title
Date
DEPARTMENT OF TRANSPORTATION
Approved:
By:
State Design Engineer
Date:
DEPARTMENT OF TRANSPORTATION
CONTRACT MANAGEMENT
As to form and execution
By:
Date: