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TO: Mayor and City Council
FROM: Ralph Teschner, Finance Director
DATE: January 16,2001
RE: January 1,2001, City of Prior Lake Treasurer's Report
12/1/00 1/1/01
FUNDS BALANCE RECEIPTS DISBURSEMENTS BALANCE
General 1,410,374.64 3,155,937.50 1,069,584.52 3,496,727.62
Sewer & Water 4,181,047.08 447,640.71 613,101.02 4,015,586.77
Storm Water 146,460.63 45,249.74 12,730.74 178,979.63
Cable Franchise Fund 103,507.51 645.49 0.00 104,153.00
Capital Park 818,987.25 329,313.21 11,190.58 1,137,109.88
Severance Compo 156,555.91 906.71 11,159.88 146,302.74
ED Fed Loan Fund 64,254.93 400.70 0.00 64,655.63
ED MN Loan Fund 11,284.48 603.93 0.00 11,888.41
DAG Special Rev. Fund 268,132.71 1,555.93 18,631.59 251,057.05
Tax Increment Fund 245,051.78 15,045.20 0.00 260,096.98
TIF #2-1 (keyland) 15,907.15 12,677.14 25,000.00 3,584.29
TIF #2-2 (becker) 8,935.26 4,688.13 10,000.00 3,623.39
TIF #2-3 (amer/metro) 11,394.50 7,315.96 15,000.00 3,710.46
TIF #2-4 (commercial) 151,570.97 11,165.60 0.00 162,736.57
TIF #2-5 (e.m. products) 14,783.51 19,278.87 30,250.31 3,812.07
TIF #2-6 (nbc) 14,904.65 25,616.37 37,405.12 3,115.90
TIF #2-7 (award print'g) 16,592.96 24,509.56 40,238.28 864.24
TIF #2-8 (dave hansen) 20,516.32 18,014.88 38,366.43 164.77
Equipment Fund 621,916.82 174,707.45 11 ,251. 79 785,372.48
Building Fund 67,126.79 418.61 0.00 67,545.40
Construction Fund 963,998.90 275,171.46 161,066.35 1,078,104.01
Trunk Reserve 2,582,403.50 102,322.78 272,722.90 2,412,003.38
Collector Street 1,654,740.60 10,297.91 3,418.90 1,661,619.61
Park Ref. Imp. '97 796,869.09 4,908.65 407,918.15 393,859.59
Debt Service 3,240,493.01 1,099,396.97 198,012.88 4,141,877.10
Agency Fund 376,000.00 21,000.00 19,500.00 377,500.00
Totals 17,963,810.95 5,808,789.46 3,006,549.44 20,766,050.97
INVESTMENT POOL... $20,006,838.00
Investment Ratio... 96.34%
16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
Treasure.xls
3:38 PM 1/17101
3:38 PM 1/17/01
TREASURER'S REPORT FUND DESCRIPTIONS
General Fund - The General Fund represents the necessary resources to support general
operating budget expenditures of the City. The year-end fund balance represents dollars that
have accumulated over a period of time as a result of cumulative budgetary revenue
surpluses and expenditure under runs. The City Council has designated a portion of this
amount, equal to 30% of the current operating budget, for working capital to finance city
operations.
Cable Franchise Fund - This fund was created to act has a clearing house for funds that
were received from the cable franchise company as specified by ordinance which are then
paid to ISD #719 as payment support for 50% of the public access coordinator position and
for cable studio equipment replacement.
Sewer & Water Fund - The Sewer and Water Fund accounts for the collection of sewer and
water billing utility revenue. This enterprise fund balance is allocated for the operational
costs of the Water/Sewer departments and normally reserved for large capital municipal
system expenses.
Storm Water Fund - The Storm Water Fund is funded by the $3.75 storm water charge on
the water bills and is dedicated to finance water quality improvements including
departmental administration, storm water maintenance operations and improvement projects
such as water quality ponds.
City Store Fund - The City Store Fund was established recently to provide city logo
merchandise to the residents as a public relations effort to promote the community. These
funds are designated to purchase such stock as clothing, mugs and souvenirs.
Capital Park Fund - Capital Park funds are dedicated funds generated by the 10% park
dedication fee as a result of new development and by park support fees On new construction
building permits for the purpose of developing the City's neighborhood park and trail
system. These dollars are programmed throughout the course of the city's capital
improvement plan.
Severance Compensation Fund - This fund was established to partially fund the City's
compensated absence liability which is associated with the accrued vacation and sick leave
for employees upon employment termination. The State Auditor's Office has recommended
that local governments set aside a certain percentage on the basis of foreseeable turnover.
ED FedIMN Loan Funds - These funds were created to account for the proceeds of
economic development grants received either from the federal government or the State of
Minnesota to provide seed money for a revolving loan account. The purpose is to provide
economic incentive for new business expansion within the community.
Tax Increment Funds - The Tax Increment Fund represents an accumulation of funds such
as bond proceeds and project administration fees charged to companies requesting project
writedowns in the form of tax increment financing for new and/or redevelopment. The TIF
district property taxes are then deposited in a number of tax increment funds established to
track their respective revenue.
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Revolving Equipment Fund - A regular replacement schedule for equipment needs of the
City in excess of $5,000 has been adopted. Periodic fund transfers are appropriated to
provide supplemental revenue to finance the acquisition and purchase of new and
replacement vehicles and equipment. The long tenn effect of contributing occasional fund
contributions is to mitigate property tax increases and eliminate debt financing.
Building Fund - The funds within the Building Fund are bond proceeds from the issuance of
water revenue bonds necessary for the construction of the maintenance facility. The CF AC
(capital facility) charge of $7.50 on each utility bill is reserved to pay the bond principal
and interest installments.
Construction Fund - Construction Fund dollars represent unexpended bond proceeds which
are reserved to pay for improvement projects that have been approved by the City Council
on an annual basis. For the most part, these moneys are necessary to complete outstanding
construction contracts and related engineering and professional services.
Park Referendum Fund - Park Referendum Fund dollars represent unexpended bond
proceeds which are reserved to pay for improvement projects that have been authorized by
the City Council and approved by the voters as a result of the referendum election
conducted during 1997. For the most part, these moneys are necessary to complete
outstanding construction contracts and related engineering and professional services
associated with those identified park improvements.
Trunk Reserve Fund - The Trunk Reserve Fund consists of dedicated revenue generated
from utility connection pennits and acreage fees assessed at time of sewer and water
installation for the purpose of recovering trunk oversizing costs and central municipal
system improvements i.e., wells lift stations, force mains, etc. These dollars are
programmed throughout the course of the city's capital improvement plan.
Collector Street Fund - The Collector Street Fund consists of dedicated revenue generated
by fees associated with new development and new construction building pennits for the
purpose of funding pedestrian related improvements i.e., bikeways, sidewalks, trail systems
plus right of way acquisition along collector streets and occasional collector street links.
Debt Service Fund - The Debt Service Fund represents prepayments of special assessments,
property tax collections and special levies needed to amortize the outstanding bonded
indebtedness of the City. This fund balance is 100% reserved for the payment of bond
principal and interest..
DAG Special Revenue Fund - The DAG Fund is a special revenue fund to account for
project engineering and inspection fees that are collected as a result of a developer's
agreement contract. The fees are paid to the City by the developer when the contract is
executed at the time of final plat approval. These revenues are used to pay for legal
expenses and inspection services on developer installed utilities including sewer, water and
street installation for newly approved subdivisions within the City of Prior Lake.
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A2ency Fund - The Agency Fund accounts for the $1500 residential building permit deposit
that is refunded to the building contractor upon final inspection. This provides the City the
required financial assurance that the property site will be adequately cleaned up and debris
free before an occupancy permit is granted.
Because city funds are pooled for investment purposes, interest is allocated to each fund on a
monthly basis, and is based upon each individual fund's proportionate share of the total amount.
Overall the total investment pool does not represent excess reserves but rather available financial
resources. In most instances these funds were established and restricted for specific and
designated purposes by either Minnesota Statutes or City Code to accomplish the goals and
objectives of the City of Prior Lake.
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CITY OF PRIOR LAKE
Summary of Building Permits Issued
YEAR END, 2000
Single Family 190 37,397,000.00 174 27,543,000.00
Dwellings
85 Units 8,460,000.00 65 Units 7,300,000.00
Townhouses , 85 65 Permits
# Units Permits
4 Units 330,000.00
Multi-Family 2 Permits
Units
ADDITIONS AND
AL TERA TIONS
469 2,672,000.00 768 3,184,300.00
1. Residential
2. Industrial & 5 1,909,000.00 3 925,000.00
Commercial
(New)
3. Industrial & 39 1,536,700.00 34 983,100.00
Commercial
(Additions &
Remodels
4. Mechanical 1320
2366 40,265,400.00
TOTAL
Building Official
YearOO
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BREAKDOWN OF CALLS RESPONDED TO BY THE
. PRIOR LAKE VOLUNTEER FIRE DEPARTMENT
DURING THE MONTH OF DECEMBER 2000
Prior Lake (PL1)
1 Fires
7 Medical Calls.
1 Car Accidents
10 FirelSmoke Alarms
o Carbon Monoxide Alarms
1 Miscellaneous
20 TOTAL
Reservation .1 . (Business)
o Fires
1 Medical Calls
o Car Accidents
o Fire/Smoke Alarms
2 Carbon Monoxide Alarms
o . Miscellaneous
3 TOTAL
Credit River Township
. Prior Lake (PL2)
o Fires
o Medical Calls
6 Car Accidents
2 Fire/Smoke Alarms
o Carbon Monoxide Alarms'
1 Miscellaneous..
9 TOTAL
1 Fires
5 Medical Calls
2 Car Accidents
. 4 Fire/Smoke Alarms
2 Carbon Monoxide Alarms
1 Miscellaneous .
15 TOTAL
Mutual Aid Assists: 0
Weather Watch: 0
GRAND TOTAL 57
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Reservation 2 (Residential)
o Fires.
1 Medical Calls
o Car Accidents
o Fire/Smoke Alarms
o Carbon Monoxide Alarms
1 Miscellaneous
2 TOTAL
Spring Lake Township
Fires
Medical Calls
Car Accidents
Fii'e/Smoke Alarms
Carbon Monoxide Alarms
Miscellaneous
TOTAL
01/10/2001
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BREAKDOWN OF CALLS RESPONDED TO BY THE
PRIOR LAKE VOLUNTEER FIRE DEPARTMENT
JANUARY THROUGH' DECEMBER 2000
Prior Lake (PL 1)
Prior Lake (PL2)
16 Fires
74 Medical Calls
23 Car Accidents .
36 Fire/Smoke Alarms
15, Carbon Monoxide Alarms
31 Miscellaneous
195 TOTAL
5, . Fires
32 Medical Calls
25 Car Accidents
20' Fire/Smoke Alarms
1 Carbon Monoxide Alarms
12. . Miscellaneous
95 TOTAL
Reservation 1 (Business) Reservation 2 (Residential)
5 Fires. 2 Fires
13 Medical Calls 5 Medical Calls
1 Car Accidents 3 Car Accidents
15 Fire/Smoke Alarms 5 Fire/Smoke Alarms
2 Carbon Monoxide Alarms 0 Carbon MonoxideAlarms
3 Miscellaneous 2 Miscellaneous
39 TOTAL 17 TOTAL
Credit River Township Spring Lake Township
"
16 Fires 26 Fires
38 Medical Calls 31 Medical Calls
10 Car Accidents 18 Car Accidents
21 Fire/Smoke Alarms 16 Fire/Smoke Alarms
6 ' Carbon Monoxide Alarms 0 Carbon Monoxide Alarms,
5 Miscellaneous 9 Miscellaneous
96 TOTAL 100 TOTAL
Mutual Aid Assists: 9
-
Weather Watch: 5
GRAND TOTAL 556
-
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01110/2001
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