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Home My WebLink About10B - Advisory Committee Appointment4646 Dakota Street SE Prior Lake. MN 55372 CITY COUNCIL AGENDA REPORT MEETING DATE: October 18, 2010 AGENDA #: 10B PREPARED BY: Frank Boyles, City Mana PRESENTED BY: Frank Boyles AGENDA ITEM: CONSIDER APPROVAL OF THREE RESOLUTIONS MAKING APPOINTMENTS TO THE: 1) PARKS ADVISORY COMMITTEE, 2) COMMUNICATIONS -TECHNOLOGY ADVISORY COMMITTEE, AND 3) PLANNING COMMISSION. Introduction The purpose of this agenda item is to request Council approval of the recom- mendations of interview committees for appointments to various advisory com- mittees. History The bylaws of the Planning Commission and City Council advisory committees call for three-year terms that begin on November 1 of the year of appointment. Current Circumstances In September we advertised for candidates to all the advisory bodies for which there were openings up to the maximum number of allowed members. Candi- dates for vacancies on the Parks Advisory Committee, Communications and Technology Advisory Committee and Planning Commission applied aril were interviewed. Council liaisons, staff liaisons and committee chairperson~,,partici- pated in the interview process where possible. LAKES ADVISORY COMMITTEE The Lakes Advisory Committee has seven members which is the maximum number allowed by its bylaws and no members had terms expiring this year. TRAFFIC SAFETY COMMITTEE The Traffic Safety Advisory Committee has five members which is the maxi- mum number allowed by its bylaws and has no members with terms that expire this year. COMMUNITY SAFETY ADVISORY COMMITTEE Applications were solicited, but none were received for the two vacancies created when Betsy Jader and Susan Hadley terms expired and they decided not to reapply. Its bylaws do not address a required number of members so there is no real need to solicit additional members at this time unless the Coun- cil believes that this committee should be more than five members. The staff could request input from the committee on the optimum number of members they should have. ECONOMIC DEVELOPMENT AUTHORITY AND ECONOMIC DEVELOP- MENTADVISORY COMMITTEE Considering the potential changes to the Economic Development Authority (EDA) and the Economic Development Advisory Committee (EDAC), no solici- tation for applicants was made at this time. The Council will address the EDA Bylaws as a separate item on tonight's agenda. PARKS ADVISORY COMMITTEE The terms of Ron Ceminsky, Kendall Larson, Kelly Loose and Dan Ruhme are expiring. Each has expressed an interest in being reappointed except Chair Dan Ruhme. He has indicated his resignation from service on the Committee for personal reasons. So four openings are available. We interviewed two of the three incumbents and recommend their reappointment. Appointments to the last two openings will be scheduled to an upcoming meeting so that solicitation of candidates and interviews can be completed. COMMUNICATION AND TECHNOLOGY COMMITTEE The terms of Hans Jacobsen and Dave Elbon are expiring. Dave has submitted an application for another term and was interviewed. Hans elected not to reapp- ly. The bylaws for this Committee indicate that it is to have a membership of five to seven. If the council reappoints Dave Elbon the Committee will have on- lyfour members so additional recruitment would be appropriate as well. PLANNING COMMISSION Alan Billington's second term is expiring; and he has reapplied and been inter- viewed. Dan Ringstad is at his term limit and cannot be reappointed. We inter- viewed four candidates. It is recommended that Alan Billington be reappointed and that Tom Roszak be appointed. The interview committee suggested that Jeff Goldy interview for the PAC since he did express that as an interest as a second choice. Trent Johnson indicated he is only interested in the Planning Commission but we will recheck with Trent to see if he would like to be inter- viewed for any of the remaining openings. Shown below is a matrix which identifies the interview committee members, va- cancies for each body, applicants interviewed for each body and committee recommendations to the City Council. For your information, we have included the applications for all of the candidates. C:IL~o~umen#~ and Settanr~slcgraen\[V9y t~~cmen~sl~l~arePain~ ~raf~sl~uisc~ry orr~mi~tee Agend,dcsc PAC CTAC Planning Interview Ken Hedberg Rick Keeney Rick Keeney Committee Dan Ruhme Frank Boyles Dan Ringstad Frank Boyles Mike Peterson Frank Boyles AI Friedges Danette Parr Vacancies 4 4 2 Applicants Ron Ceminsky Dave Elbon A! 8illingdon Kendall Larson Jeff Goldy Kelly Loose Trent Johnson Thomas Roszak Recommended Ron Ceminsky Dave Elbon AI Billington Kelly Loose. Thomas Roszak Committee size 6 4 5 following appointment ISSUES: The City Council bylaws specify a process for soliciting and interviewing candi- dates to fill a vacancy on the Council committees and commissions. That process was followed for the Planning Commission and all advisory committee vacancies. Applications will be solicited for the Parks Advisory and Technology and Communication Committee in an effort to bring the membership of each to at least five but not more than seven in accordance with the bylaws. These ap- pointment recommendations would be placed on a future city council agenda. The council should also provide direction to the staff on whether additional members should be recruited for the Community Safety Advisory Committee. The bylaws do not specify a minimum or maximum number of members. FINANCIAL There is a cost or at least an opportunity cost for the staff to provide administra- IMPACT: tive support to the committees on and ongoing basis and city council members to attend their meetings as liaisons. Given the cut backs we have made to staff, this function has become increasingly challenging. On the other hand, local government benefits from having the input of residents to accomplish the many goal and objectives identified in our 2030 Vision and Strategic Plan. ALTERNATIVES: 1. Adopt the resolutions approving the recommendations for appointment as submitted by the sub-committees. 2. Adopt the resolutions with amendments. 3. Take no action and direct the staff accordingly. RECOMMENDED Alternative #1. MOTION: C:tDocuments and SettingslcreantMy Docrarc~entstSharePcsint Draft~lAdvisory Corraittee Agenda.doc 4646 Dakota Street SE Prior Lake, MN 55372 RESOLUTION 10-xxx A RESOLUTION APPOINTING RON CEMINSKY AND KELLY LOOSE TO SERVE ON THE PARKS ADVISORY COMMITTEE Motion By: Second By: WHEREAS, A vacancy exists on the Parks Advisory Committee as of October 31, 2010; and WHEREAS, Applications were solicited from others in the community who are interested; and WHEREAS, Notice of such vacancies were placed in the Prior Lake American, Wavelength, Newswire and City Website; and WHEREAS, Three applications were received and interviews conducted. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. That the following individuals are appointed to fill the following terms: Appointee Date Appointed End of this Appointment Term Limit Ron Ceminsky October 31, 2010 October 31, 2013 October 31, 2016 Kelly Loose October 31, 2010 October 31, 2013 October 31, 2016 PASSED AND ADOPTED THIS 18th OF OCTOBER 2010. YES NO M ser M ser Erickson Erickson Hedber Hedber Keene Keene Millar Millar Frank Boyles, City Manager C:1Documents and Settingslcgreen\My DocumentslSharePoint DraffslAdvisory PAC Appointment reso.doc 4646 Dakota Street SE Prior Lake, MN 55372 RESOLUTION 10-xxx A RESOLUTION APPOINTING DAVID ELBON TO SERVE ON THE COMMUNICATIONS-TECHNOLOGY ADVISORY COMMITTEE Motion By; Second By: WHEREAS, A vacancy exists on the Communications -Technology Advisory Committee as of October 31, 2010; and WHEREAS, Applications were solicited from others in the community who are. interested; and WHEREAS, Notice of such openings were placed in the Prior Lake American, Wavelength, Newswire and City Website; and WHEREAS, One application was received and interviews conducted. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. That the following person is appointed to fill following term: Appointee Date Appointed End of this Appointment Term Limit David Elbon October 31, 2010 October 31, 2013 October 31, 2016 PASSED AND ADOPTED THIS 18th OF OCTOBER 2010. YES NO M ser M ser Erickson Erickson Hedber Hedber Keene Keene Millar Millar Frank Boyles, City Manager C:1Documents and SettingslcgreenlMy DocumentslSharePoint Draftst4dvisory CTAC Appointment reso.doc 4646 Dakota Street SE Prior Lake, MN 55372 RESOLUTION 10-xxx A RESOLUTION APPOINTING ALAN BILLINGTON AND TOM ROSZAK TO SERVE ON THE PLANNING COMMISSION Motion By: Second By: WHEREAS, Two vacancies will exist on the Planning Commission as of October 31, 2010; and WHEREAS, Applications were solicited from members in the community who are interested in serving on City advisory bodies; and WHEREAS, Notice of the openings was published in the Prior Lake American, Wavelength, Newswire and City Website; and WHEREAS, Four applications were received and interviews conducted. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. That the following persons are appointed to fill the following terms: Appointee Date Appointed End of this Appointment Term Limit Alan Billington October 31, 2010 October 31, 2013 October 31, 2013 Tom Roszak October 31, 2010 October 31, 2013 October 31, 2019 PASSED AND ADOPTED THIS 18th OF OCTOBER 2010. YES NO M ser M ser Erickson Erickson Hedber Hedber . Keene Keene Millar Millar Frank Boyles, City Manager C:\Documents and SettingslcgreenlMy Documents\SharePoint DraftslAdvisory Planning Commission reso.doc