HomeMy WebLinkAbout9F - Per Diem for EDA & PC
CITY COUNCIL AGENDA REPORT
April 2, 2001
9F
Frank Boyles, City Manager
AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION ESTABLISHING A PER DIEM
FOR THE PLANNING COMMISSION AND ECONOMIC DEVELOPMENT
AUTHORITY COMMISSIONERS.
DISCUSSION: Historv: In the past, the City has provided Planning Commissioners and
members of the Economic Development Authority with a per diem to off-set
expenses and recognize the time and energy which these City responsibilities
require. In the case of the Planning Commission, the existing per diem of $40
was established before 1991. Similarly, the EDA Commissioners have received a
$40 per diem payment for as long as I recall. The volume, complexity and nature
of the issues dealt with by both bodies suggests to me that existing per diem
rates are inadequate. The adoption of the revised EDA bylaws also necessitates
action on this matter.
Current Circumstances: The per diem provided to members of both bodies is
intended to reimburse for expenses and time expended as a member. A Planning
Commissioner or an EDA Commissioner will typically spend time for each
meeting in three categories: (1) reading agenda materials, (2) visiting the site and
discussing agenda items with staff, concerned neighbors, developer, etc., and (3)
attendance at regular meetings. This increasing time commitment for each
meeting reflects the complexity and magnitude of the developments which the
Planning Commission and EDA are called upon to review. One need only
consider Deerfield's 540 dwelling units, 160 acres and multi-million dollar
development to underscore this major increase in responsibility. The volume of
developments has likewise increased.
I believe that a distinction in responsibility level can be drawn between the
Planning Commission and the EDA. The former, while having statutory
underpinnings, is largely an advisory body to the City Council (albeit a very
important one). The EDA on the other hand has statutory authority of the City
Council. In some cases, their powers actually exceed the City Council.
Conclusion: To equitably reimburse each body, I believe that Planning
Commissioners should receive a $60 per diem and EDA members a $75 per
diem. These proposed per diem rates more realistically consider the time,
volume, complexity and the responsibility level of the work of each of the bodies.
16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / fax (612) 447-4245
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FISCAL IMPACT:
ALTERNATIVES:
RECOMMENDED
MOTION:
The adopted 2001 budget contains funds for per diem reimbursement of both
bodies. Assuming nine meetings of the EDA and 18 of the Planning Commission
through the remainder of the year, the total additional cost to the City due to the
modified per diem is $3375.
(1) Adopt a Resolution revising per diems for the Planning Commission and
Economic Development Authority as proposed.
(2) Adopt the resolution with modifications.
(2) Take no action which would maintain the existing per diem levels.
Alternative (1). Adopt the Resolution establishing new per diem levels for the
Planning Commission and EDA.
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RESOLUTION 01-XX
A RESOLUTION SETTING PER DIEM RATES
FOR PLANNING COMMISSION AND ECONOMIC DEVELOPMENT
AUTHORITY MEMBERS
Motion By:
Second By:
WHEREAS, previous City Councils, in accordance with state statute, have deemed it appropriate to
establish a per diem rate for the Planning Commission and Economic Development
Authority members at $40; and
WHEREAS, this per diem rate has been in effect for at least eight years; and
WHEREAS, the staff has proposed that the per diem rates be adjusted to reflect current costs,
responsibility level and time involved as a member of each body; and
WHEREAS, the Council desires to set the per diems at a prudent but appropriate rate.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA
that:
1. The per diem for Planning Commissioners is $60 effective immediately.
2. The per diem for Economic Development Authority members is $75 effective immediately.
PASSED AND ADOPTED THIS 2ND DAY OF APRIL, 2001.
Mader Mader
Ericson Ericson
Gundlach Gundlach
Petersen Petersen
Zieska Zieska
YES
NO
City Manager, City of Prior Lake
16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
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