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HomeMy WebLinkAbout8C - Trail and BB Courts MEETING DATE: AGENDA # PREPARED BY: REVIEWED BY: AGENDA ITEM: DISCUSSION: ~ ( -') Iff/(I~ IJJj"""'lJi CITY COUNCIL AGENDA REPORT APRIL 16, 2001 8C AL FRIEDGES, PARKS SUPERVISOR BUD OSMUNDSON, PUBLIC WORKS DIRECTOR CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING STAFF TO SOLICIT BIDS FOR TRAILS AND BASKETBALL COURTS Historv: The purpose of this agenda item is to authorize staff to solicit bids for trails and basketball courts identified in the 2001 Capital Improvement Program (C.I.P.) Parks and Trail Projects. Each year the City Council adopts the c.I.P. which involves funding for various park improvement projects. The Council app~d the plans and specifications for the following projects on February 27,2001: 1. Deerfield Park Trail 2. Glynwater Park Trail 3. Fish Point Park Trail 4. Deerfield Park Basketball Court 5. Knob Hill Park Basketball Court The work to be performed for each project is summarized below: A. Fish Point Park: Currently there are two gravel trails leading to the existing playground equipment from Fish Point Road and Maves Trail. A new modular play structure will be replacing the old piece in spring 2001. The intent is to blacktop these trails; this would define the park access and allow the neighborhoods an easy accessible entry to the park and the new play system. B. Glvnwater Park Trail: The Glynwater Trail is identified to be completed in two phases. The first phase was completed in 2000. The portion of trail to be installed in 2001 will connect Glynwater Park to Island View Park. To complete this connection, a small pedestrian bridge will need to be installed over a creek that runs between Glynwater and Island View Park. The bridge will be constructed prior to the construction of the trail and will be funded from the c.I.P. C. Deertield Park Trails and Basketball Court: As identified in the comprehensive plan, trail connections between neighborhoods are essential. The Deerfield section of trail will connect The Ponds Park and Wilderness Ponds neighborhoods to the Deerfield development. In addition to the trails, the c.I.P. identifies the installation of a basketball court to serve the Deerfield and Wilderness Ponds residents. solicit bids fT"jo13n1\lresr&ig~]rf~rsS.E., Prior Lake, ~innesota 55372 / Ph. (952) 440-9675 / Fax (952) 440-9678 AN EQUAL OPPORTUNITY EMPLOYER 1- T 1 "iT ALTERNATIVES: RECOMMENDED MOTION: REVIEWED BY: D. Knob Hill Park Basketball Court: Now that Knob Hill Park is developed, residents are anxious for the City to complete this park. At the February 27, 2001 council meeting, the c.I.P. was amended to accelerate the construction of a basketball court in the c.I.P. from 2002 to 2001. Current Circumstances: The funding source for these parks and trails projects will come from the c.I.P. The trail sections are identified in the Parks and Trails Comprehensive Plan. The following is a break down of the cost estimates for the park trails and basketball courts: Deerfield and Glynwater Park Trails Fish Point Park Trail Knob Hill and Deerfield Basketball Courts TOTAL $95,000 $37,000 $16,000 $148,000 Issues: The bidding of the trails and basketball courts are typically not complicated, as it is easy to quantify the length of trails and the quantities needed for their construction. Design and specifications for these projects were done in-house as a cooperative effort between the Parks Maintenance and the Engineering departments. The sub-grade excavation, backfilling and seeding will be performed by city maintenance crews. Conclusion: Staff is requesting that the Council approve the attached resolution so that staff can start the bidding process. Bids will be received at 10:00am on May 16, 2001. City Council will be asked to award a contract for these items at the June 4,2001 Council meeting. Budf!et Impact: The funds for these projects will be drawn from the Parks Dedication Fund portion of the Capital Improvement Program. The total estimated cost for the projects will be $148,000. The alternatives are as follows: 1. Approve Resolution 01-xx authorizing the solicitation of bids for trails and basketball courts. 2. Table this item for a specific reason. 3. Deny this agenda item for a specific reason and provide staff with direction. Alternative number 1 is the recommended action by staff. B solicit bids for trails and basketball courts 2 1/ RESOLUTION 01-,{ A RESOLUTION AUTHORIZING THE SOLICITATION OF BIDS FOR TRAILS AND BASKETBALL COURTS AS IDENTIFIED IN THE CAPITAL IMPROVEMENT PROGRAM MOTION BY: WHEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS, :Jt SECOND BY: }:t The following trails and basketball courts are scheduled for construction as identified in the Capital Improvement Program ~ Fish Point Park Trail ~ G1ynwater Park Trail ~ Deerfield Park Trail ~ Deerfield Park Basketball Court ~ Knob Hill Park Basketball Court; and r:\-1~" ~\~ b) H" to.~ L l\)~r~ ~ Authorization to ~epare plans and specifications ~re f:lflf6Tled 1'1) on February 27, 200t(and The estimated cost for trails and basketball courts is $148,000; and Trails are considered high priority in the development of the Prior Lake park system and are an essential link between parks and neighborhoods; and Basketball courts provide our residents the opportunity to enjoy our city parks. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA, th staff is. authorized to proceed with the solicitation of bids for trails and , basketball courts identified herein. ~1~S _~~ ~ Passed this 16th day of April 2001. rJ-ff " - \ { Seal } YES NO Mader \ Mader Ericson \ Ericson Gundlach \ Gundlach Petersen \ Petersen Zieska \ Zieska City Manager City of Prior Lake so1i'i'ffll7~rAd~Mr~rrfis~f~ag.~~~tPrior Lake, Minnesota 55372 / Ph. (952) 440-9675 / Fax (952) 440-9678 AN EQUAL OPPORTUNITY EMPLOYER I II ---,- . 1 r I.