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4646 Dakota Street SE
~IN1vE50~P Prior Lake, 1VIN 55372
CITY COUNCIL AGENDA REPORT
MEETING DATE: NOVEMBER 1, 2010
AGENDA #: 8A
PREPARED BY: JERILYN ERICKSON, FINANCE DIRECTOR
PRESENTER: JERILYN ERICKSON
AGENDA ITEM: SPECIAL ASSESSMENT PUBLIC HEARING FOR THE 2010 UNPAID
SPECIAL CHARGES AND CONSIDER APPROVAL OF A RESOLUTION
ADOPTING THE ASSESSMENT ROLL FOR THE UNPAID SPECIAL
CHARGES
DISCUSSION: Introduction
This agenda item is to conduct the special assessment hearing and to adopt
the assessment roll for the 2010 Unpaid Special Charges.
HiStOry
State Statute 429.101 states that the governing body of any municipality may
provide for the collection of unpaid special charges as a special assessment
against the property benefited for all or any part of the cost of:
1) the treatment and removal of insect infested or diseased trees on
private property
2) weed elimination from streets or private property
3) the recovery of any disbursements for payment of utility bills and
other services, even if provided by a third party
On October 4, 2010 the City Council adopted a resolution declaring the costs
to be assessed, ordering the preparation of the assessment roll and setting
the date of the assessment hearing.
Current Circumstances
In order to recover unpaid special charges the City must follow State Statute
429 special assessment procedures. Those procedures provide that the City
must adopt a resolution declaring the unpaid special charges to be assessed
and establish a date for the assessment hearing for those charges.
In the case of the special charges being considered as part of this resolution
property owners have been provided the opportunity to pay the charges prior
to the assessment.
All property owners with unpaid special charges have been mailed a
Statement of Special Assessments, which included information pertinent to
their property such as the total proposed assessment amount and the interest
rate. The Notice of the Special Assessment Hearing was published in the
newspaper on October 16 and 23, 2010.
The Property owners who believe that the proposed assessment exceeds the
special benefit have a right to appeal their assessments, first to the City
Council and then, if necessary, to District Court. In order to perfect their right
to appeal their assessment to District Court, a property owner must submit
their written and signed objections to the proposed assessment to the City
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Manager prior to the Assessment Hearing or present it to the City Council at
the Assessment Hearing tonight. Within 30 days of the Assessment Hearing,
the property owner must also file the appeal in District Court. No appeals were
received at the time this report was prepared. We have apprised each of the
property owners of our Deferred Assessment Program.
A list of the properties with unpaid special charges is included with this
agenda report.
Conclusion
The Council should open the Assessment Hearing at the time set forth in the
notice, or as soon thereafter as possible, receive public input and then close
the Assessment Hearing. Statute requires that special assessments be
certified to the County by November 30. Since property owners must be
allowed 30 days to pay off their assessments interest-free, the assessment
roll must be adopted on November 1, 2010.
ISSUES: In order for the City to recover unpaid special charges incurred in 2010 it is
necessary for the City Council to proceed with this process. This is typically
an annual event.
The staff spent considerable time on one particular oak wilt assessment
including numerous phone calls to and from various staff members, numerous
visits to the site, interaction with concerned neighbors and ultimately
preparation of an administrative search warrant that involved the city attorney,
park maintenance and police time. The property owner ultimately removed
the diseased trees but not before the City incurred significant expense. The
costs are not included on the assessment roll you are considering this
evening due to the timing of the costs incurred and the appropriate
notifications required. The individual will be billed for these costs and if
unpaid will become an assessment which will be considered in 2011 for
payment beginning in 2012.
The present ordinance authorizes the city to recover only $30 for the
administration of such special assessments. We will be evaluating the
present charge and recommending a change in the 2011 fee schedule to
better recover such costs.
FINANCIAL The total unpaid special charges proposed to be assessed are:
IMPACT:
Oak Wilt Abatement $ 7,225.00
Weed Abatement 1,123.79
Delinquent Utility Charges 4.551.40
Total Charges to be Assessed $ 12,900.19
ALTERNATIVES: The alternatives are as follows:
1. Approve a resolution adopting the assessment roll as submitted or with
amendments.
2. Deny the Resolutions for a specific reason and provide staff with direction.
3. Table this item for a specific reason
RECOMMENDED Unless new information is offered at the Assessment Hearing,
MOTION: /Alternative # 1
Frank 13oyl~s, ~i~ Manager
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4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 10-xxx
A RESOLUTION ADOPTING ASSESSMENTS FOR THE 2010 UNPAID SPECIAL CHARGES
Motion By:
Second By:
WHEREAS, Pursuant to proper notice duly given as required by law, the Council has met
and heard and passed upon all objections to the proposed assessments for the
2010 Unpaid Special Charges.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The proposed assessment for the 2010 Unpaid Special Charges, a copy of which is attached
hereto and made part hereof, is hereby accepted and shall constitute the special
assessment against the lands named therein, and each tract of land therein included is
hereby found to have benefited from the service provided by the City.
3. Assessments for Weed Abatement, Delinquent Utility Charges and False Alarms shall be
payable pursuant to Minnesota Statute 429.101 and Sections 704.1003 and 806.301 of the
City code in one (1) single installment payable in 2011. The single installment shall include
the annual principal, a delinquent assessment administration charge of $30 plus interest
calculated from the date of the adoption of the assessment resolution to the end of 2010 plus
twelve (12) months of the next year and shall bear interest at the rate of eight percent (8%)
per annum.
4. Oak Wilt Assessments shall be payable pursuant to Minnesota Statute 429.101 and Section
602.704 of the City code which provides that all assessments less than $1000 shall be
payable in one (1) single installment payable in 2011 and all assessments over $1,000 be
paid on an equal principal installment method extending over a period of five (5) years for
the abatement. The first installment shall be the annual principal plus interest calculated from
the date of the adoption of the assessment resolution to the end of 2010 plus twelve (12)
months of the next year and shall bear interest at the rate of six percent (6%) per annum.
5. The City Manager shall submit a list of the costs for services the City has incurred for unpaid
utility bills, weed abatement, false alarms and oak wilt abatement, as provided by law, and
shall file a copy of such proposed assessment in the office of the City Manager for public
inspection.
6. The owner of any property so assessed may, at any time prior to certification of the
assessment to the County Auditor, pay the whole of the assessment on such property
including the delinquent assessment administration charge, with interest accrued to the date
of the payment, except that no interest will be charged if the entire assessment is paid within
thirty (30) days, and the individual may at any time thereafter, pay to the City's Finance
Director the entire amount of the assessment remaining unpaid, excepting the installment
portion appearing upon the current year's property tax statement.
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7. The Finance Director shall forthwith transmit a certified duplicate of this assessment to the
County Auditor to be extended on the property tax lists of Scott County. Such assessments
shall be collected and paid to the City in same manner as other municipal taxes.
8. The portion of the cost to be assessed against benefited property owners is declared to be
as follows:
Special Char a Amount Certified
Oak Wilt Abatement $ 7,225.00
Weed Abatement 1,123.79
Delin uent Utilit Char es 4,551.40
Total $ 12,900.19
PASSED AND ADOPTED THIS 1St DAY OF NOVEMBER, 2010.
YES NO
M ser M ser
Erickson Erickson
Hedber Hedber
Keene Keene
Millar Millar
Frank Boyles, City Manager
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