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HomeMy WebLinkAboutMay 7, 2001 .Q!pitallmprovement Proqram 1 Presentation of Draft 2002-2006 Capital Improvement Project by Activity 2 Review of Proposed Equipment Matrix 3 Capital Project Issue Discussion 4 Council Direction 5 Other Business1 1 Please note that the City Council reserves the right to add or delete items from the agenda based upon time availability. 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER 111 r . fill 7'UJffl- tk Ve44 06- April 3D, 2001 TO: MAYOR MADER AND COUNCILMEMBERS SUBJECT: Capital Improvement Program Hi5l:tnry' The City Council has for some years now annually adopted a five-year Capital Improvement Program (CIP). The CIP is a financial planning document. It allows the City to consider capital improvement projects in competition with one another to determine the priority of each, In addition, the CIP allows the City to allocate funding for such projects in a prudent fashion, giving consideration to the long-term demands on our various fund accounts. Cf/rrAnt CirCflm5l:t::mcAS: Earlier this year the City Council approved a CIP adoption calendar for the 2002-2006 CIP. The Council has scheduled a work session for 5:30pm on Monday, May th to discuss the issues raised by the proposed CIP. On May 215" the City Council is scheduled to conduct an informational hearing on the document and, if appropriate, adopt the CIP. Staff will normally request approval to prepare feasibility reports as soon as possible after passage so the projects can be completed within the appropriate timeline. Cnncl1l5l:inn: The City Council should review the proposed projects and issues identified below in order to provide direction to the staff at the May th work session. ISSUES: The CIP raises numerous issues the Council should discuss. The Council has the option of adding, deleting, or moving projects around. There may be more issues the Council wishes to discuss than are shown below. 1. nnwntown PrnjActs: The Planning Commission has suggested that the CIP reflect a heading entitled Downtown Redevelopment with no estimated cost for each of the five years of the CIP. The purpose is to acknowledge the high priority and continuing nature of Downtown Redevelopment work. The draft CIP shows Downtown work in 2002 only. 2. Poli~A gt~tion I City ..bll: This project, while foreseeable, is not included in the CIP largely because of funding issues. It is apparent that the old fire station has a limited lifespan without substantial exterior maintenance. We are aware, for example, that there is water leakage within the building walls, carpet and wall coverings need replacement, and the entire exterior needs to be refurbished. As it is, the building is neither consistent with the Downtown Redevelopment Plan, nor consistent with our improvement goals. The Council could direct the staff to research alternatives for funding a new building or addition or include a new police station only, together with the fire station tentatively planned for 2005. The police station and City Hall project are not contained in the draft CIP. 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER .1T . i!ll 3. Kop House Renovation: This project is not included in the CIP because under the terms of the purchase agreement, Meda Kop may live in the house as long as she desires. In an effort to plan for future expenditures, we have evaluated steps the City would have to take to retain the building recognizing that very little maintenance work has been undertaken over the last 50 years. We estimate that restoration of the building will require an investment of $150,000. Given the fact that the house is only 800 square feet per floor, excluding the porches, I do not believe this investment would provide an effective return to the taxpayer. While some community groups have expressed an interest in occupying this dwelling, I believe that all parties would be better served by evaluating other options, including use of the old high school building. 4. Park Projects: a. Baseball field lightinq and irrigation: As the Council is aware, PLAY desires that the City add a project for 2001 which would provide for the illumination and irrigation of the baseball field at the Ponds. They are willing to pay one-half of the estimated $150,000 project cost. This project raises both financial and timing (i.e. work load) issues. It is not contained in the draft CIP. b. Beach Park Playqrounds: The CIP also contains $50,000 to fund waterworks play areas for Watzl's Beach and Sand Pointe Beach. These are water-oriented playgrounds which would be incorporated into the swimming beaches. This is the first time play areas of this kind have been included in the CIP. c. Neiqhborhood Park Entry Monuments: Over the five years of the CIP, $50,000 is included to replace all existing park signage with small versions of the entry monuments While more expensive than traditional wooden signs, the monuments Will be maintenance tree and consistent with other City signage. d. Skateboard Park: The Council received a request from an individual to construct a skateboard park. The City received $25,000 from the Optimist Club. The Optimist Club recently expressed a desire that their contribution be used for this purpose, Downtown businesses have commented about skateboarders in the areas of the Carlson Dental office, new and old Library buildings, and Fong's. I have observed wear to the handrails and steps at the Lakefront Park basketball court area caused by skateboarding. A skateboard park project is tentatively placed in 2004 to provide the staff the opportunity to complete higher priority community-wide improvements. I am hopeful that there will be sufficient time for the staff to investigate the cost of such facilities both from a capital operating and liability perspective. Moreover, a site for the park if it is to be constructed should be carefully selected. Finally, I want to know that if we build a Class I skateboard park (less than 3 feet), will we soon be asked to construct a larger more complex and more operational cost intensive facility for advanced skateboarders? e. Gazebo: $30,000 is included in 2003 for a gazebo in Lakefront Park. This gazebo would be in addition to the two picnic shelters and Band Shelter the park is slated to contain. f. Northwood Road Neiqhborhood Park Site: A few years ago the Council expressed concern about the distance between the Northwood Park at CSAH 12 and Northwood, and the Glynwater Park at CSAH 82 and Fremont. The Council directed the staff to evaluate the purchase of an additional site to serve the residents of this area. Since most property in this area is platted, one of the few sites available is 10 acres in the Township H:\FORMS\MEMOFB.DOC III r , . ill located adjacent to Wild Oaks. $250,000 was budgeted for this acquisition. The Council should determine if the acquisition is still realistic. 5. Public Works Proiects: a. Lift Station SCADA System: The Council has previously authorized the acquisition of an electronic monitoring system for the City's water system. This expenditure estimated at $50,000 provides for electronic monitoring of some of our 31 lift stations. The electronic system is intended to facilitate quick recognition of lift station problems before they affect residents. This equipment is installed together with our on-going renovation program. b. Aerial Photoqraph Update: The City supplements its Geographic Information System with aerial mapping. When combined, the aerial mapping and GIS are powerful tools for our engineering and planning departments. Our present aerial maps date back to 1994 and a considerable amount of development has occurred since then. The cost to update these tools is $30,000. c. Municipal Well: Based upon our continued development, and in spite of our conservation measures, we expect to require an additional well in 2004. $600,000 has been set aside. The cost of the well is somewhat dependent on location, and the location depends upon testing and monitoring of the Savage Fen. In light of this, the allocation for the proposed well should be increased to at least $750,000. d. Water Filtration Plant: This 2006, $6.5 million project has been a long time part of the CIP. Consultants indicate that as cities reach 18,000-20,000 population, the demand for a treatment plant becomes significant. The question is do we retain the item and seriously pursue plant construction or delete it. e. Re-roof and Re-side Well house #5: This structure is in need of replacement but is not incorporated in the draft 2002-2006 C.I.P. f. Street Liqhts on CSAH 21: The City paid for the wooden street lights on CSAH 21 from CSAH 82 to Adelmann. The wooden poles have become brittle and dry and will need removal or replacement within the next few years. Staff hopes to schedule this project after the Downtown streetscape is completed so the street light styles are consistent. 6. Fire Department Proiects: a. Satellite Fire Station and Aerial Ladder Truck: In 2005, a $1,900,000 allocation is included for a new satellite fire station and an aerial fire truck. The aerial truck replaces the City's present aerial. The station is contemplated because of the continued development contemplated in the northwest and north central sectors of the City. The funding source is anticipated to be referendum. 7. Road Improvements: The Council has place a high priority on the intersection improvements for Boudins, 150th Street and CSAH44. These three projects are very expensive and require the financial participation of the state and in some cases the County. The projects have been listed together in hopes of improving our funding chances with the state. It is likely that Savage and the School District will push hard for 2002/2003 improvements to 150th Street. The County will H:\FORMS\MEMOFB.DOC III r . ill need to increase its proposed participation in the TH 13/CSAH 23 project. These three projects are estimated at $3.15 million with the City's share at $1.4 million. CONCLUSION: The Council should thoroughly discuss these proposed projects and provide the staff with direction regarding desired changes to the CIP. H:\FORMS\MEMOFB.DOC III r . ,111