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HomeMy WebLinkAbout10D - Update Winter Maintenance MEETING DATE: AGENDA #: PREPARED BY: AGENDA ITEM: DISCUSSION: 16200 Eagle Creek Avenue S.E. Prior Lake, MN 55372-1714 CITY COUNCIL AGENDA REPORT November 3, 2003 10D Bud Osmundson, Director of Public Works CONSIDER APPROVAL OF A MOTION UPDATING THE WINTER MAINTENANCE POLICY. Historv The City Council adopted a Winter Maintenance Policy (WMP) for the City last October. Previous to that time the City followed policies that were not in writing and were not communicated with the City Councilor residents. The purpose of having a written policy is to provide the residents, City Council, and City Staff a mutual understanding of the policies and procedures for winter maintenance on city streets, trails, sidewalks, skating facilities, and parking lots. In a more global sense the policy allows the staff to prepare its annual budget for personnel and equipment which is impacted by the expectations set forth in this policy. The League of Minnesota Cities (LMC) encourages every City to adopt a written Winter Maintenance Policy. This policy is a great communication tool to inform residents and businesses of our snow and ice control procedures. The purpose of this agenda item is to update the Winter Maintenance Policy to reflect changes in the development of the City and to respond to a written petition received by staff. Current Circumstances There are four issues which Staff requires direction from the City Council: 1. A petition was received from a resident in the Wood ridge area requesting that the City snow plow the trails from the Wood ridge area through the Ponds Athletic Complex and around the new trail in Deerfield Park. Staff recommends that we NOT plow the requested trails for a number of reasons: a) we currently plow "nature trails" in Lakefront Park and in the Five Hawks Nature area providing alternate opportunities to walk on a nature trail in the winter season; b) people that want to snow-shoe or cross-country ski can use this trail without plowing; moreover, the county offers trails at Cleary and Murphy Hanrehan; c) staff is trying to be financially responsible in not plowing all the trails in the City. If this route was plowed how could we say no to other "off road" trails? The Park Advisory Committee concurred with Staff's recommendation. 2. As part of the 150th Street reconstruction project a 5 ft. concrete sidewalk was installed on the north side between Estate Avenue and Fairlawn Shores Trail. This was installed as part of the Master Trail Plan to connect Indian Ridge and Green Oaks Parks and because 150th St. is considered a collector street. During the www.cityofpriorlake.com . I r Phone 952.447.4230 / Fax 952.447.4245 1. If_ FISCAL IMPACT: ALTERNATIVES: RECOMMENDED MOTION: REVIEWED BY: iii reconstruction project process the residents on 150th 51. have repeatedly asked if the City was going to plow the sidewalk. Staff recommends that we plow the sidewalk for the following reasons: a) 150t S1. is a collector street and the sidewalk provides area residents with a more secure facility to walk on compared to the street. If a collector street is constructed today we would perform snow plowing on the trail/sidewalk. b) The sidewalk connects to both Green Oaks and Indian Ridge Parks, both of which have pleasure rinks. c) The sidewalk would be considered a Low priority, the same as other collector street trails. The PAC concurred with Staff's recommendation. 3. Staff recommends that we discontinue the ice skating pleasure rinks at Memorial and Fish Point parks due to extremely low usage over the past few seasons. If approved, there still would be 12 pleasure rinks at various parks throughout the City as alternatives. Persons in the Memorial neighborhood could use the Lakefront rinks while persons in the Fish Point neighborhood have two other rink options within one-half mile. The PAC concurred with Staffs recommendation. 4. There are various additions and deletions from the trails listed on Exhibit C in WMP. Most are due to the growth of the City and construction of new trails on CH's 42 and 83. Others are due to inaccuracies or typos in the original policy. Staff will review these orally with the Council, and they are found in the attached WMP. We do not anticipate that these changes will impact large numbers of residents. Conclusion Staff is requesting that the Council approve the changes to the Winter Maintenance Policy so that they can be implemented for the upcoming winter season. As stated when the policy was originally adopted, this policy will be updated periodically as the City continues to grow and add streets, trails, and parking lots requiring snow and ice control, or situations arise that drive changes to the WMP, Council should direct staff to make the changes as recommended or recommend changes of there own to the WMP. The changes requested will add to our winter maintenance demands. However, the changes are only adding to growth areas and do not add to the level of service currently provided residents. The alternatives are as follows: 1. Approve a Motion approving the Winter Maintenance Policy dated November 3, 2003. 2. Table this item for a specific reason. 3. Deny this agenda item for a specific reason and provide staff with direction. I. 1,- 16200 Eagle Cre~Il~'M:AINTENANCE POLICY Prior Lake, MN 55Y312~tl1~ Adopted by City Council On October 7th, 2002 Updated: November 3rd, 2003 1. Introduction/Purpose The purpose of this Policy is to define and outline snow and ice control objectives and procedures as established by the City of Prior Lake. The City of Prior Lake believes that it is in the best interest of the residents for the City to assume basic responsibility for control of snow and ice on City streets. Reasonable ice and snow control is necessary for routine travel and emergency services. The City will attempt to provide such control in a safe and cost effective manner, keeping in mind safety, budget, personnel and environmental concerns. The City will use City employees, City owned or rented equipment and/or private contractors to provide this service. This Policy supersedes any and all previously written or unwritten policies of the City regarding snow and ice removal. The Public Works Department will review this policy periodically and will amend it as appropriate. In the event of equipment failure, extreme snowfall, or other unanticipated events, deviation from any standards may be expected. 2. When Will City Start Snow or Ice Control Operations? The Public Works Superintendent will decide when to begin snow or ice control operations. The criteria for that decision are: A. Snow accumulation of2 inches or more as measured in the City of Prior Lake; B. Drifting of snow that causes problems for travel; C. Icy conditions which seriously affect travel; D. Time of snowfall in relationship to heavy use of streets. Snow and ice control operations are expensive and involve the use oflimited personnel and equipment. Consequently snowplowing operations will not generally be conducted for snowfall of 1 0/29/2003 www.cityofpriorlake.com Phone 952.447,4230 / Fax 952.447.4245 III 1. 11'-- less than 2 inches. To assure completion of priority areas, snow removal may be conducted on a 24-hour basis, which may result in snow removal equipment being operated in residential areas during the evening, night, and early morning hours. 3. How Snow Will be Plowed Snow will be plowed in a manner so as to minimize any traffic obstructions. Generally, the center of the roadway will be plowed first. The snow shall then be pushed from left to right. The discharge shall go onto the boulevard area ofthe street. In times of extreme snowfall, the process of clearing the streets of snow may be delayed, and it may not be reasonably possible to completely clear the streets of snow. Generally, operations shall continue until all roads are passable. Widening and clean up operations may continue immediately or on the following working day depending upon conditions and circumstances. Due to safety concerns for the plow operators and the public, operations may be terminated after 10-12 hours to allow personnel adequate time for rest. Cul-de-sacs will be plowed with one pass along the curb to provide an outlet for the driveways, with snow being piled in the middle ofthe cul-de-sac. Crews will clean up the cul-de-sac later that day or the following work day as time permits. Snow removal will only occur when no storage space is available in the cul-de-sac area. The downtown area will be plowed from curb to curb with the snow pushed into piles where feasible. Crews will remove the snow piles during non-business hours as stated below. 4. Snow Removal The Public Works Superintendent will determine when snow will be removed by truck from an area. Such snow removal will occur in areas where there is no room on the boulevard for snow storage and in areas where piles of snow have been created by City crews. Snow removal operations will not commence until other snowplowing operations have been completed. Snow removal operations may also be delayed depending on weather conditions, personnel and budget availability. The snow will be removed and hauled to a snow storage area. 5. Priorities and Schedule for Which Streets will be Plowed The City has classified City streets based on the street function, traffic volume, and importance to the welfare ofthe community. Those streets classified as "Snow Plow Routes" will be plowed first. These are high volume streets, which connect major sections ofthe City and provide access for emergency fire, police and medical services. Exhibit A lists the "Priority Snow Plow Routes". Exhibit B lists the "Daytime Snow Emergency Routes". 10/29/2003 2 11< 11 1Ir J:"lIIt WINTER MAINTENANCE POLICY The second priority streets are those streets providing access to schools and commercial businesses. The third priority streets are low volume residential streets. The fourth priority areas are alleys. Snow removal around fire hydrants will be performed when personnel and equipment are available and will follow the same priorities as explained above, with top priority assigned to clearing around hydrants at schools. 6. Parkin2 Restrict~ons City Code 901.207 Winter Parking Restrictions: In order to expedite the prompt and efficient removal of snow from the Streets of the City, it is unlawful for any Person to stop, stand or park any Vehicle or permit it to stand on any Street within the City between the hours of two 0' clock (2:00) A.M. and six 0' clock (6:00) A.M. from November 1 until March 31 ofthe following year. At all other times ofthe year it is unlawful for any Person to stop, stand or park any Vehicle or permit it to stand on any public Street within the City between the hours of two o'clock (2:00) A.M. and six 0' clock (6:00) A.M. after a continuous or intermittent snowfall during which there has been an accumulation oftwo inches (2") or more of snow on any Street, and until the snow has been plowed or removed to the full width ofthe Street. Any Vehicle parked in violation ofthis subsection may be towed pursuant to Minnesota Statutes section 169.041. A violation of this subsection shall be a petty misdemeanor. 7. Work Schedule for Snow and Ice Control Equipment Operators Equipment operators will be expected to work eight to ten hour shifts on a regular basis. In severe snow emergencies, operators sometimes have to work in excess of ten-hour shifts. After a twelve-hour day, the operators will be replaced if additional qualified personnel are available. 8. Weather Conditions Snow and ice control operations will be conducted only when weather conditions do not endanger the safety of City employees and equipment. Factors that may delay snow and ice control operations include: severe cold, significant winds, and limited visibility. In emergency situations, crews will tolerate severe conditions to clear a path for emergency vehicles only. 9. Use of Sand, Salt and Other Chemicals 3 .1 it n. WINTER MAINTENANCE POLICY The City will use sand, salt and other chemicals when there is hazardous ice or slippery conditions. The City is concerned about the cost and the effect of such chemicals on the environment and may limit its use for that reason. 10. Sidewalks/Trails/Parkine Lots Parks Department Winter Maintenance operations are prioritized according to the following eight categories: HIGH PRIORITY Safety Emergency School Access Public Facility-Building Access MEDIUM PRIORITY High Use Recreation Hockey Rinks LOW PRIORITY Community Trails Pleasure Rinks Time tables for snow removal are based upon the priority of the particular trail, sidewalk, parking lot, skating rink or access as set forth below. Hieh Snow removal should commence at the end of any snowfall and high priority areas should be cleared in approximately 12 hours. Medium Snow removal will commence after high priority areas have been cleared of snow and may be cleared in approximately 36 hours. Low Snow removal will commence any time after high and medium priority areas have been cleared of snow. Low priority areas may be cleared in approximately 48-72 hours. a. Trails, Sidewalks, Parkine Lots, and Accesses It is the policy ofthe City to remove snow from the trails, sidewalks, parking lots, and winter lake access areas in accordance with our Winter Maintenance Policy. Exhibit C identifies each trail and sidewalk and whether each is considered high, medium, or low in maintenance priority. Generally the City will remove snow on at least one side of all collector and arterial streets within the City. The City will generally remove snow on trails near schools, most on collector streets, and some that would have to be driven by on the way to other trails. These are listed in Exhibit C. The following standards are adopted for providing winter maintenance to designated trails, sidewalks, parking lots, and winter lake access: 4 iii 1 I. Jr_ WINTER MAINTENANCE POLICY 1. Sidewalks and trails which abut private property shall not normally be cleared of snow unless designated within this Policy. It shall be the responsibility of the property owner to keep sidewalks clear of snow or ice in accordance with City Code 701.100. If notice has been sent to owner/occupant and snow has not been removed, the City may choose to remove the snow and ice and charge the cost of removal to the property owner. The property owner would first receive an invoice showing the appropriate charges. Failing to pay the invoice would result in a one year special assessment against the benefiting property. There is a minimum of $100 flat fee (or as determined periodically by the City Council) for snow removal, and the City reserves the right to charge additional fees as may be reasonable and appropriate. 2. The designated sidewalks, trails, parking lots, accesses, and rinks are normally plowed, blown or swept. The method of snow removal depends on the amount and type of-snowfall. 3. Designated trails and sidewalks will be cleared as thoroughly as possible but need not be cleared of all ice and snow, nor maintained to bare pavement. b. Skatin2 Rinks The following standards are adopted for providing winter maintenance to hockey and pleasure ice-skating rinks which are listed on Exhibit D: 1. All rinks will be swept and flooded Monday through Friday if needed. 2. Ifrinks become rough or uneven due to weather conditions, i.e., warm weather, frost boils, or freezing rain, rinks will be shaved Monday through Friday to improve ice surface. 3. In the event of snow: a. No rink will be maintained until snow fall ceases. b. Maintenance crews will not normally be called in on the weekends or holidays to maintain rinks, unless snow fall exceeds 2". c. Hockey rinks are ranked as a medium priority and therefore will not be maintained until high priority winter operations are completed. d. Pleasure rinks are ranked as a low priority and therefore will not be maintained until high and medium winter operations are completed. 4. If the condition of the ice becomes a safety concern, rinks may be closed at the discretion of the Parks Maintenance Superintendent. 5 . l 1. Ii. WINTER MAINTENANCE POLICY 11. Right-or-Way Use The intent of the right-of-way is to provide room for snow storage, public and private utilities, sidewalks, street lights, signage and other City uses. However certain private improvements such as mailboxes are permitted within this area. Other private improvements are not permitted. a. Mailbox Mailboxes must be installed in such a manner as to provide access by Post Office personnel or other parcel carriers and to allow for Public Works equipment to maintain the streets. A drawing showing the proper details for mailbox placement is attached as Exhibit E. Mailboxes and posts should be constructed securely enough to withstand snow rolling off a plow or wing. Any posts that are rotten or too weak to withstand winter weather will not be the responsibility of the City. The City will bear the cost of the repair of a damaged mailbox only if it is a result of City equipment actually hitting the mailbox, not from the weight of snow. The City will install a replacement mailbox and post which shall be a standard size non-decorative type; or the mailbox owner will be reimbursed up to $30.00 toward the cost of a replacement mailbox and post. The City will make temporary repairs to mailboxes for mail delivery if City plows actually hit a mailbox. When weather and time permit, the Public Works Department will complete the repairs. Damage resulting from snow is the responsibility of the property owner/resident. Removing snow from the mailbox and maintaining access to the mailbox is the responsibility of the property owner. b. Boulevard Sod The City shall, when it receives a complaint, record the location of alleged damage to sod caused by contact with City equipment. The location will be reviewed by the Public Works Department in the spring when the extent ofthe alleged damage can be verified. Frequently the damage looks more severe immediately after occurring than it does when the snow has melted in the spring. If the sod needs repair as determined by the Public Works Department, the Public Works Department shall either sod or seed the damaged area. New topsoil may be placed if deemed necessary. City staff will water the new seed/sod once; it will then be the residents' responsibility to water and maintain the damaged area. The cost of the repairs are borne by the City. 6 . 11 If I. w. WINTER MAINTENANCE POLICY To reduce the areas of damaged sod by City equipment, the City will provide markers free of charge to residents to place along their curb to mark the edge of the road for the equipment operators. 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Snowplow blade hits the The Prior Lake Public Works Department would like to remind residents to check their mailboxes to ensure that they meet the following criteria: (j) Front of mailbox should be flush with the back of the curb and 42" to 44" from the top of the curb to the top of the mailbox. @ Newspaper boxes and other containers should be set back a minimum of 6 inches from the back of the curb. ~ The post should be set back a minimum of 12 inches from the back of the curb. City of Prior Lake Public Works Department 17073 Adelmann Street SE, Prior Lake, MN 55337 952-440-9675 I] 11 . I I. CI) ~ co ...J ... o -i: a.. ..... o ~ -- o c ..., -- .c -- .c >< W I tn ~ C -- ~ C) c .- ..., ca ~ en M o o N ""'- Q) N ""'- o ~ >- .... 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