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HomeMy WebLinkAbout0401 RegularREGULAR COUNCIL MEETING MINUTES April 1, 2002 CALL TO ORDER AND PLEDGE OF ALLEGIANCE: Present were Mayor Haugen, Councilmembers Petersen and Zieska, City Manager Boyles, City Attorney Schmitt, Public Works Director Osmundson, Parks Supervisor Friedges, City Engineer McDermott, Community Development Director Rye, Finance Director Teschner, Assistant City Manager Walsh and Recording Secretary Meyer. Councilmember Gundlach was absent. There is one City Council seat currently vacant. APPROVAL OFAGENDA: Boyles: Requested adding two items under Other Business referring to the process and timeline for filling Council vacancy and status report of long-range planning committee. Zieska: Requested adding a presentation item regarding Laker Lines. MOTION BY PETERSEN, SECOND BY ZIESKA TO APPROVE THE AGENDA AS AMENDED. VOTE: Ayes by Haugen, Petersen and Zieska, the motion carried. APPROVAL OF MEETING MINUTES OF MARCH 18, 2002 REGULAR MEETING MINUTES. MOTION BY ZIESKA, SECOND BY PETERSEN TO APPROVE THE SUBMITTED. VOTE: Ayes by Haugen, Petersen and Zieska, the motion carried. MARCH 18, 2002 MEETING MINUTES AS CONSENT AGENDA: (A) Consider Approval of Invoices to be Paid. (B) Consider Approval of Recycling Grant Agreement with Scott County for 2002 Spring Clean-Up Day (April 27, 2002). Hau.qen: Requested removal of Item (B) Consider Approval of Recycling Grant Agreement with Scott County for 2002 Spring Clean-Up Day. Bo¥1es: Reviewed the consent agenda items. MOTION BY ZIESKA, SECOND BY PETERSEN TO APPROVE THE CONSENT AGENDA AS SUBMITTED. VOTE: Ayes by Haugen, Petersen, and Zieska, the motion carried. ITEMS REMOVED FROM THE CONSENT AGENDA: Consider Approval of Recycling Grant Agreement with Scott County for 2002 Spring Clean-Up Day (April 27, 2002) Esser: Explained the Recycling Program and Spring Clean-Up Day. MOTION BY ZIESKA, SECOND BY PETERSEN TO APPROVE RESOLUTION 02-42 APPROVING THE RECYCLING GRANT AGREEMENT WITH SCOTT COUNTY FOR 2002 SPRING CLEAN-UP DAY (APRIL 27, 2002) VOTE: Ayes by Haugen, Petersen and Zieska, the motion carried. 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER City Council Meeting MinuteS April 1, 2002 PRESENTATIONS: Laker Lines Presentation Zieska: Advised that the Grand Opening of Laker Lines occurred this morning. Thanked the staff, particularly Susan Walsh, who has taken a project that no one knew much about, and made the effort to make the Council initiative a great success. PUBLIC HEARINGS: NONE. OLD BUSINESS: Consider Approval of Implementation Plan For Goal #1 {'Create an Environment of Open Communication, Trust, Respect and Cooperation Within City Government and Between City Government and Our Community) Bo¥1es: Reviewed the agenda item in connection with the staff report, noting efforts to be taken within the City organization, between City government and our Community, and overall additional communication efforts in general. MOTION BY PETERSEN, SECOND BY ZIESKA TO APPROVE STRATEGIES AND PROGRAMS TO IMPLEMENT 2002 GOAL #1 RELATING CREATING AN ENVIRONMENT OF INCREASED COMMUNICATION WITHIN CITY GOVERNMENT. Haugen: Pointed out that this process has already started by garnering input from City employees. VOTE: Ayes by Haugen, Petersen and Zieska, the motion carried. Consider Approval of Implementation Plan for Goal #2 (Create Mutually Beneficial Partnerships with Residents, Businesses, Civic and Service Organizations, the School District, Surrounding Cities and Townships, the SMSC and Regional Agencies for the Benefit of All) Boyles: Reviewed the agenda item in connection with the staff report, noting particular efforts to work cooperatively with the School District, Civic organizations, townships and the County. Petersen: Noted the value of the contributions of our civic organizations including the Optimists Club's contribution to the skate park facility, the Lion's contribution for the band shelter at Lakefront Park, and the contribution of P.L.A.Y to lighting the athletic fields at the Ponds Park. Also noted the Rotary and their contributions to the DARE program. MOTION BY ZIESKA, SECOND BY PETERSEN TO APPROVE STRATEGIES AND PROGRAMS TO IMPLEMENT 2002 GOAL #2 RELATING TO CREATING PARTNERSHIPS. VOTE: Ayes by Haugen, Petersen and Zieska, the motion carried. Consider Approval of a Resolution Approving Expenditure of Funds for Construction of a Skate Park Facility. Esser: Reviewed the agenda item in connection with the staff report. Zieska: Complimented Chris on his efforts within a relatively short time frame. Asked about an opening date for the park. City Council Meeting Minutes April 1, 2002 Esser: Advised that the installation could occur and be ready by approximately mid-June. Also noted that the youth who are interested are welcome to join the Parks Advisory Committee on Monday, April 8th at 7:30pm at the Maintenance Center in order to discuss the design and layout of the system. Petersen: Asked if the system can be changed from year to year. Esser: Confirmed, and discussed other issues such' as hours of operation, fee structure, etc. Boyles: Noted that construction of a skate park is also intended to remove skateboarders from using features in the Downtown area and Lakefront Park that are not intended for skateboard use. Petersen: Noted that it may seem that this project has been fast-tracked, but in fact, the Optimist donated the $25,000 over two years ago. MOTION BY PETERSEN, SECOND BY ZIESKA TO APPROVE RESOLUTION 02.43 APPROVING THE EXPENDITURE OF FUNDS FOR CONSTRUCTION OF A SKATE PARK FACILITY IN AN AMOUNT NOT TO EXCEED $50,810.50. Hau.qen: Thanked staff for their reaction to the Council's effort to making this project a reality in a relatively short timeframe. VOTE: Ayes by Haugen, Petersen and Zieska, the motion carded. NEW BUSINESS Consider Approval of a Resolution Approving a Planned Unit Development Preliminary Plan and Approval of a Resolution Approving a Preliminary Plat to be Known as Fountain Hills 2"d Addition. Rye: Reviewed the agenda item and the project in connection with the staff report. Boyles: Asked staff to clarify the difference between Class I and Class II materials. Rye: Explained that in this case, Class I materials include brick, marble, stucco, and are typical more durable and that the ordinance requires 60% of Class I. The developer indicated that the request for lesser Class I helped to meet the goal of more affordable housing. Petersen: Commented that the definition of what is affordable housing seems somewhat subjective. Rye: Explained that the Met Council defines $175,000 for used housing and slightly under $200,000 for new housing as an accurate pdce point to be defined as affordable housing. This project would meet that requirement. Bo¥1es: Noted that he had received a letter today from a resident in an adjacent area of this project who has concerns about the project, and who had also participated in the public headng process at the Planning Commission. MOTION BY ZIESKA, SECOND BY PETERSEN TO APPROVE RESOLUTION 02-44 APPROVING A PLANNED UNIT DEVELOPMENT PRELIMINARY PLAN FOR FOUNTAIN HILLS 2ND ADDITION. Zieska: Commented that the Planning Commission thoroughly reviewed this project, and noted that by clustering many trees and wetlands were preserved, and that the density is about 30% of what is allowable, which is not unreasonable. Also commented that in order to preserve lower price point housing that the lesser Class I materials is an acceptable compromise. 3 City Council Meeting Minutes April 1,2002 Hauflen: Further commented that the Planning Commission had a lot of discussion with respect to density, and that the environmental factors presented by this site and the plan to preserve much of that environment seem to be plausible rationale for clustering the units. Did believe that additional quality of housing can be preserved by requiring the Class I materials. Zieska: Pointed out that if a $1 million single-family dwelling was built and used vinyl siding, that would be acceptable, but if you put four of them together, it is no longer acceptable. The nature of the planned unit development is cooperative. Rye: Explained that the rationale for the ordinance was to offset the overall size of the structure, by requiring some higher quality materials. The ordinance requires 60% Class I. Terry Wensmann: Discussed that his understanding of the intent of the ordinance was to mitigate having large structures look unsightly. Noted the proposed design of this particular structure in order to enhance the look of the building without incurring the expense of Class I materials. Further noted that the Homeowner's Associations will be responsible for maintenance of the structure. Hau.qen: Asked about the quality of vinyl sidings. Wensmann: Noted that there are different thicknesses of vinyl that affect the quality. We propose to use a relatively high grade of vinyl. All the associations will be required to carry insurance, so issues such as hail damage would be covered under that policy. VOTE: Ayes by Haugen, Petersen and Zieska, the motion carried. MOTION BY PETERSEN, SECOND BY ZIESKA TO APPROVE RESOLUTION 02-45 APPROVING A PRELIMINARY PLAT TO BE KNOWN AS FOUNTAIN HILLS 2ND ADDITION AS PROPOSED BY STAFF. VOTE: Ayes by Haugen, Petersen and Zieska, the motion carried. Consider Approval of a Resolution Approving Preliminary Final Plat for Deerfield 6~ Addition. Rye: Briefly reviewed the agenda item and proposed project in connection with the staff report. Joe Schmitt: Noted that the title concerns have not been fully addressed at this point, but the City Attorney's office is comfortable with the Council proceeding in this manner, subject to the final resolution. MOTION BY PETERSEN, SECOND BY ZIESKA TO APPROVE RESOLUTION 02-46 APPROVING PRELIMINARY FINAL PLAT FOR DEERFIELD 6TM ADDITION SUBJECT TO CONDITIONS. VOTE: Ayes by Haugen, Petersen and Zieska, the motion carried. Consider Approval of a Resolution Approving a Conditional Use Permit to Allow Two Principal Uses on a Single Lot in the R-1 Zoning District (Case File #02-22) Rye: Briefly reviewed the item in connection with the staff report. MOTION BY ZIESKA, SECOND BY PETERSEN TO APPROVE RESOLUTION 02-47 APPROVING CONDITIONAL USE PERMIT TO ALLOW TWO PRINCIPAL USES ON A SINGLE LOT IN THE R-1 ZONING DISTRICT (Case File#02-022). VOTE: Ayes by Haugen, Petersen and Zieska, the motion carried. 4 City Council Meeting Minutes April 1, 2002 Consider Approval of a Resolution Amending the Comprehensive Plan and an Ordinance Approving a Zone Change Request for 4.34 Acres of Property Located in the Southeast ~ of the Northeast ~ of Section Il, Spring Lake Township (Case File #02-014). Rye: Reviewed the agenda item in connection with the staff report. MOTION BY PETERSEN, SECOND BY ZIESKA TO APPROVE RESOLUTION 02-48 AMENDING THE COMPREHENSIVE PLAN. VOTE: Ayes by Haugen, Petersen and Zieska, the motion carried. MOTION BY ZIESKA, SECOND BY PETERSEN TO APPROVE ORDINANCE 02-03 APPROVING A ZONE CHANGE REQUEST FOR 4.34 ACRES OF PROPERTY LOCATED IN THE SOUTHEAST ¼ OF THE NORTHEAST ¼ OF SECTION 11, SPRING LAKE TOWNSHIP (Case File #02-014). VOTE: Ayes by Haugen, Petersen and Zieska, the motion carried. Consider Approval of a Resolution Authorizing the Replacement of a 1984 One-Ton Chevrolet Aerial Lift Truck and the Purchase ora 2002 Ford F550 Aerial Lift Truck. Fried.qes: Reviewed the agenda item in connection with the staff report. Zieska: Asked if this is the only aerial truck in the fleet, and noted the many hours that the truck operations while not necessarily incurring miles. Friedges: Confirmed and noted several additional safety features when compared to the current aerial lift truck that are part of the attraction of this equipment. Petersen: Asked if each of the booms had different features. Fried.qes: Advised that the booms are different brands but relatively the same, so the comparison is basically apples-to- apples. Bo¥1es: Noted that the three quotes received are written quotes, and that the resolution should be amended at No. 6 to $78,519.26 as indicated in the report. MOTION BY ZIESKA, SECOND BY PETERSEN TO APPROVE RESOLUTION 02-49 AUTHORIZING THE REPLACEMENT OF A 1984 ONE-TON CHEVROLET AERIAL LIFT TRUCK AND THE PURCHASE OF A 2002 FORD F550 AERIAL LIFT TRUCK. Haugen: Believed that Councilmembers Zieska and Petersen were thorough in their analysis of the equipment, and noted that the estimate for the equipment in the CIP was very close to the estimate. VOTE: Ayes by Haugen, Petersen and Zieska, the motion carried. 5 City Council Meeting Minutes April 1,2002 Consider Approval of a resolution Authorizing the Purchase of One (1) 2002 Ford F350 One-Ton Truck with Plow through the State Cooperative Purchasing Program. Fried.qes: Reviewed the agenda item in connection with the staff report. Petersen: Noted that this truck is coming in about $4000 under, and the previous purchase was about $4000 over, so it's basically a wash. MOTION BY PETERSEN, SECOND BY ZIESKA TO APPROVE RESOLUTION 02-50 AUTHORIZING THE PURCHASE OF ONE (1) 2002 FORD F350 ONE-TON TRUCK WITH PLOW THROUGH THE STATE COOPERATIVE PURCHASING PROGRAM. Zieska: Believed that utilizing the old truck for running parts is a good recommendation by staff and necessary. VOTE: Ayes by Haugen, Petersen and Zieska, the motion carded. Consider Approval of a Resolution Approving Specifications and Authorizing Advertisement for Bids for the Meter Replacement and Automatic Meter Reading System. Boyles: Noted that this item was one of the key implementation steps in achieving the Council's 2002 Goal relative to groundwater. Osmundson: Briefly reviewed the agenda item in connection with the staff report, noting that the program will replace approximately 70% of the meters in the City, are lead-free, and the whole process of water meter reading will be simplified. Zieska: Asked if when the current when meters go bad, that they under-read the water usage. Osmundson: Confirmed. Zieska: Continued that this whole process allows better tracking of our water usage which has to be reported annually to the Met Council, and which impacts our ability to acquire additional wells. Teschner: Commented that for comparison Prior Lake charges $1.40 per 1000 gallons of water used, and Boston charges $8.00 for the same amount. Zieska: Also noted that the current system is incredibly difficult from a process standpoint in tracking down meter readings. Asked if the reading of meters will be completed in-house. Osmundson: Verified that the reading will be contracted out, although will work closely with City staff. Teschner: Commented that the customer service benefits of this system are incredible, that the system will allow us to eventually go to a monthly billing cycle. Advised that the specifications indicate a 1 year completion period beginning June 1st. Zieska: Asked how quickly an install can be completed. Teschner: Approximately 17 minutes. 6 City Council Meeting Minutes April 1, 2002 Osmundson: Advised that there will be a large media campaign in order to get the word out about the new program. Also noted that the contractor completing the work will be required to go through many security checks, which are set out in the specifications. There should be little disruption to the residents. Petersen: Asked if the old meters have a terminal on them for the MTU, if aluminum siding affects the reading on the MTU, and how often the receivers are active. Osmundson: Confirmed that most meters are currently wired for either a gun or remote reading. Advised that the receivers are programmed and controllable, and that only very dense steel or concrete affects the MTU reading. Typically cities download readings twice per day. Teschner: Explained that the specifications contain a 10 year life on the battery. We have also proposed a rather aggressive meter replacement, replacing any meter older than 1995. Also advised that other cities have indicated dramatic decreases in complaint calls and delinquency rates. Petersen: Asked how many manufacturers there are for this equipment. Osmundson: Advised that the specifications have been written without naming any manufacturer's brand names for either the Water meters or the radio read system. Haugen: Commented that the system seems to address many of the concerns with customer service, while streamlining administrative processes. Boyles: Complimented both Bud and Ralph for the tremendous amount of time and effort they have put into this project. MOTION BY ZIESKA, SECOND BY PETERSEN TO ADOPT RESOLUTION 02-51 APPROVING SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR THE METER REPLACEMENT AND AUTOMATIC METER READING SYSTEM. VOTE: Ayes by Haugen, Petersen and Zieska, the motion carded. Consider Approval of a Resolution Accepting Quotes and Awarding Contract for the Construction of Phase II of the Sanitary Sewer Improvements Necessary to Serve the Concession/Restroom Building at Thomas Ryan Memorial Park. Osmundson: Discussed the staff report in connection with this agenda item. Bo¥1es: Asked if this is the final phase. Osmundson: Advised that this would complete the connection. Petersen: Asked if a 2-inch pipe is sufficient. Osmundson: Confirmed, and noted that completion is anticipated by May 1st with the cooperation of the weather and in time for the park opening. MOTION BY ZIESKA, SECOND BY PETERSEN TO ADOPT RESOLUTION 02-52 ACCEPTING QUOTES AND AWARDING CONTRACT FOR THE CONSTRUCTION OF PHASE II OF THE SANITARY SEWER IMPROVEMENTS NECESSARY TO SERVE THE CONCESSlON/RESTROOM BUILDING AT THOMAS RYAN MEMORIAL PARK. VOTE: Ayes by Haugen, Petersen and Zieska, the motion carded. 7 City Counc# Meeting Minutes April 1,2002 Consider Approval of a Resolution Authorizing the Preparation of Plans and Specifications for a FIG Well (Well No. 7). Boyles: Advised that this item also addresses the Council's 2002 Goals with respect to groundwater. Osmundson: Provided the staff report in connection with the agenda item noting the results of the FIG test pumping (60 gallons per minute with 40 feet of drawn down over a 24 hour period), and advised that the staff recommendation is to proceed with the FIG well, anticipating that it would produce 500 gallons per minute with a on-line target date of December 2002. Staff would continue to work with the DNR to gain another Jordan well in this area as well. Petersen: Asked about the monitoring well results on the Savage Fen. Osmundson: Advised that Well 6 is running about ~ hours per day, Monday through Fdday. The DNR has been monitoring it, but he had not heard about the impacts at this point. Boyles: Noted that the DNR did indicate that they wanted to see peak season usage results from the monitoring well before making any determination. Hau,qen: Commented that a FIG well would not require an additional pumphouse which saves the City $100,000 to $200,000. MOTION BY ZIESKA, SECOND BY PETERSEN TO APPROVE RESOLUTION 02-53 AUTHORIZING THE PREPARATION OF PLANS AND SPECIFICATIONS FOR A FIG WELL (Well No. 7). VOTE: Ayes by Haugen, Petersen and Zieska, the motion carried. Consider Approval of an Ordinance Amending City Code Sections 704.403 and 705.502 to Change Allocation of Funds for Water and Sewer Connection Fees. Teschner: Briefly reviewed the agenda item in connection with the staff report. MOTION BY ZIESKA, SECOND BY PETERSEN TO APPROVE ORDINANCE 02-04 AMENDING CITY CODE SECTIONS 704.403 AND 705.502 TO CHANGE ALLOCATION .OF FUNDS FOR WATER AND SEWER CONNECTION FEES. VOTE: Ayes by Haugen, Petersen and Zieska, the motion carried. Consider Approval of an Ordinance Amending City Code Section 701.600 to Delete Assessment for Street Overlay Improvements. Teschner: Reviewed the agenda item in connection with the staff report. Zieska: Commented that the Special Assessment subcommittee did discuss this matter in detail and believes the change make sense. MOTION BY PETERSEN, SECOND BY ZIESKA TO APPROVE ORDINANCE 02-05 AMENDING CITY CODE SECTION 701.600 TO DELETE ASSESSMENT FOR STREET OVERLAY. VOTE: Ayes by Haugen, Petersen and Zieska, the motion carried. 8 City Council Meeting Minutes April 1,2002 OTHER BUSINESS I COUNCILMEMBER REPORTS: Review of Process and Timeline for Filling City Council Vacancy Bo¥1es: Advised that the City had received 6 candidates for the City Council seat, and that with the Council's concurrence, the presentation and interview process will take place beginning at 4pm on Apd115th. These interviews will be broadcast live. Candidates will be contacted this week. Reviewed the Status of the Long. Range Planning Committee. Boyles: Advised that approximately 60 persons responded to participate in this committee. Further noted that he had spoken with a consultant who would be interested in leading the group. Advised that he would be confirming the consultant's participation and setting meeting dates in the next two weeks. A motion to adjourn was made and seconded. The meeting adjo~ Frank Boyles, City Manager I~elly M'eyer,~ecording Secr~iary 9