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TO: Mayor and City Council
FROM: Ralph Teschner, Finance Director
DATE: May 16,2001
RE: May I, 2001, City of Prior Lake Treasurer's Report
4/1/01 5/1/01
FUNDS BALANCE RECEIPTS DISBURSEMENTS BALANCE
General 2,911,775,89 627,513,17 1,093,410,76 2,445,878.30
Sewer & Water 4,236,229.66 380,948.52 144,573,90 4,472,604.28
Storm Water 203,112.80 23,357.92 37,128.96 189,341.76
Cable Franchise Fund I 04, 153 ,00 0.00 0,00 104,153.00
Capital Park 1,237,905.56 54,567,59 4,431.23 1,288,041.92
Severance Compo 113,852,39 511.21 000 114,363,60
ED Fed Loan Fund 65,711.64 295.05 0.00 66,006.69
ED MN Loan Fund 13,691.26 5,594.11 5,000.00 14,285.37
DAG Special Rev. Fund 233,543.80 5,468,00 1,995,00 237,016.80
Tax Increment Fund 260,096.98 0.00 0.00 260,096.98
TIF #2-1 (keyland) 3,584,29 0.00 0,00 3,584,29
TIF #2-2 (becker) 4,587,69 0.00 0,00 4,587,69
TIF #2-3 (amer/metro) 3,710.46 0.00 0.00 3,710.46
TIF #2-4 (commercial) 162,736.57 0.00 0.00 162,736.57
TIF #2-5 (e.m. products) 3,812.07 0.00 0,00 3,812,07
TIF #2-6 (nbc) 3, 115 . 90 0.00 0.00 3, 115 ' 90
TIF #2-7 (award print'g) 864.24 0.00 0,00 864.24
TIF #2-8 (dave hansen) 164,77 0.00 0,00 164,77
Equipment Fund 696,302.92 2,736,08 86,945,54 612,093.46
Building Fund 67,545.40 0.00 0,00 67,545.40
Construction Fund 1,095,636,96 4,908.88 2,370.00 1,098,175.84
Trunk Reserve 2,471,054,17 60,416,92 20,769.72 2,510,701.37
Collector Street 1,669,957.72 20,765.38 11,06525 1,679,657,85
Park Ref. Imp. '97 353,475.52 0,00 0,00 353,475,52
Debt Service 4,303,880,51 51,070,06 8,925,00 4,346,025,57
Agency Fund 445,500,00 30,500,00 7,500,00 468,500.00
Totals 20,666,002.17 1,268,652.89 1,424,115.36 20,510,539,70
INVESTMENT POOL... $20,616,758.00
Investment Ratio... 100.52%
16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph, (952) 447-4230 / Fax (952) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
Treasure ,xis
II r 1
12:28 PM 5/16/01
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TO:
FROM:
DATE:
RE:
Mayor and City Council
Ralph Teschner, Finance Director
May 16, 2001
May I, 2001, City of Prior Lake EDA Treasurer's Report
FUNDS
4/1/01
BALANCE
RECElPTS DISBURSEMENTS
5/1/01
BALANCE
EDA Special Revenue
29,366.76
77.65 000
29,444.41
Totals
29,366.76
77,65 000
29,444.41
GRAND TOTAL $29,444.41
FUND DESCRIPTION: These funds are separate and segregated from
all City established funds for the purpose of
accounting only. They are reserved and expended
at the direction of the Prior Lake Economic
Development Authority for specific economic
development activity as allowed by MN Statute,
16200 Eagle Creek Ave. S.E" Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
Treasure,xls
12:28 PM 5/16/01
TREASURER'S REPORT FUND DESCRIPTIONS
General Fund - The General Fund represents the necessary resources to support general
operating budget expenditures ofthe City. The year-end fund balance represents dollars that
have accumulated over a period of time as a result of cumulative budgetary revenue
surpluses and expenditure under runs. The City Council has designated a portion of this
amount, equal to 30% of the current operating budget, for working capital to finance city
operations.
Cable Franchise Fund - This fund was created to act has a clearing house for funds that
were received from the cable franchise company as specified by ordinance which are then
paid to ISD #719 as payment support for 50% of the public access coordinator position and
for cable studio equipment replacement.
Sewer & Water Fund - The Sewer and Water Fund accounts for the collection of sewer and
water billing utility revenue. This enterprise fund balance is allocated for the operational
costs of the WaterlSewer departments and normally reserved for large capital municipal
system expenses.
Storm Water Fund - The Storn1 Water Fund is funded by the $3.75 storn1 water charge on
the water bills and is dedicated to finance water quality improvements including
departmental administration, storm water maintenance operations and improvement projects
such as water quality ponds.
Capital Park Fund - Capital Park funds are dedicated funds generated by the 10% park
dedication fee as a result of new development and by park support fees on new construction
building permits for the purpose of developing the City's neighborhood park and trail
system. These dollars are programmed throughout the course of the city's capital
improvement plan.
Severance Compensation Fund - This fund was established to partially fund the City's
compensated absence liability which is associated with the accrued vacation and sick leave
for employees upon employment termination. The State Auditor's Office has recommended
that local governments set aside a certain percentage on the basis of foreseeable turnover.
ED Fed/MN Loan Funds - These funds were created to account for the proceeds of
economic development grants received either from the federal government or the State of
Minnesota to provide seed money for a revolving loan account. The purpose is to provide
economic incentive for new business expansion within the community.
Tax Increment Funds - The Tax Increment Fund represents an accumulation of funds such
as bond proceeds and project administration fees charged to companies requesting project
writedowns in the form of tax increment financing for new andlor redevelopment. The nF
district property taxes are then deposited in a number of tax increment funds established to
track their respective revenue.
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Revolving Equipment Fund - A regular replacement schedule for equipment needs of the
City in excess of $5,000 has been adopted. Periodic fund transfers are appropriated to
provide supplemental revenue to finance the acquisition and purchase of new and
replacement vehicles and equipment. The long term effect of contributing occasional fund
contributions is to mitigate property tax increases and eliminate debt financing.
Building Fund - The funds within the Building Fund are bond proceeds from the issuance of
water revenue bonds necessary for the construction of the maintenance facility. The CF AC
(capital facility) charge of $7.50 on each utility bill is reserved to pay the bond principal
and interest installments.
Construction Fund - Construction Fund dollars represent unexpended bond proceeds which
are reserved to pay for improvement projects that have been approved by the City Council
on an annual basis. For the most part, these moneys are necessary to complete outstanding
construction contracts and related engineering and professional services.
Park Referendum Fund - Park Referendum Fund dollars represent unexpended bond
proceeds which are reserved to pay for improvement projects that have been authorized by
the City Council and approved by the voters as a result of the referendum election
conducted during 1997. For the most part, these moneys are necessary to complete
outstanding construction contracts and related engineering and professional services
associated with those identified park improvements.
Trunk Reserve Fund - The Trunk Reserve Fund consists of dedicated revenue generated
from utility connection pern1its and acreage fees assessed at time of sewer and water
installation for the purpose of recovering trunk over sizing costs and central municipal
system improvements i.e., wells lift stations, force mains, etc. These dollars are
programmed throughout the course of the city's capital improvement plan.
Collector Street Fund - The Collector Street Fund consists of dedicated revenue generated
by fees associated with new development and new construction building permits for the
purpose of funding pedestrian related improvements i.e., bikeways, sidewalks, trail systems
plus right of way acquisition along collector streets and occasional collector street links.
Debt Service Fund - The Debt Service Fund represents prepayments of special assessments,
property tax collections and special levies needed to amOliize the outstanding bonded
indebtedness of the City. This fund balance is 100% reserved for the payment of bond
principal and interest..
DAG Special Revenue Fund - The DAG Fund is a special revenue fund to account for
project engineering and inspection fees that are collected as a result of a developer's
agreement contract. The fees are paid to the City by the developer when the contract is
executed at the time of final plat approval. These revenues are used to pay for legal
expenses and inspection services on developer installed utilities including sewer, water and
street installation for newly approved subdivisions within the City of Prior Lake.
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Agency Fund - The Agency Fund accounts for the $1500 residential building permit deposit
that is refunded to the building contractor upon final inspection. This provides the City the
required financial assurance that the property site will be adequately cleaned up and debris
free before an occupancy pern1it is granted.
Because city funds are pooled for investment purposes, interest is allocated to each fund on a
monthly basis, and is based upon each individual fund's proportionate share of the total amount.
Overall the total investment pool does not represent excess reserves but rather available financial
resources. In most instances these funds were established and restricted for specific and
designated purposes by either Minnesota Statutes or City Code to accomplish the goals and
objectives ofthe City of Prior Lake.
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CITY OF PRIOR LAKE
Summary of Building Permits Issued
Month of APRIL, 2001
Single Family 14 3,519,000.00 15 3,135,000.00 54
Dwellings
Townhouses 32 2,849,000.00 10 1,000,000.00 79
# Units permits Permits
32 units 10 Units
Multiple Units -- -- -- -- --
ADDITIONS
AND
AL TERA TIONS
1. Residential 49 283,900.00 42 152,000.00 106
2. Industrial/ -- -- -- -- 1
Commercial
(New)
3. Industrial & 7 4,015,500.00 2 8,200.00 12
Commercial
(Additions &
Remodels)
"
4. Mechanical 211 -- 129 -- 640
Permits
TOTAL 313 10,667,400.00 198 4,295,200.00 892
16200 ~ft1~1 Creek Ave, S,E., Prior Lake, Minnesota 55372.1714 / Ph. (952) 447-4230 / Fax (952) 447-4245
AN FQt 'AI OPPORTlINITY FMPI..OVFR