HomeMy WebLinkAbout5E - 2010-2011 Monitoring Well Project4646 Dakota Street SE
Prior Lake, MN 55372
CITY COUNCIL AGENDA REPORT
MEETING DATE:
DECEMBER 6, 2010
AGENDA #:
5E
PREPARED BY:
STEVE ALBRECHT, DIRECTOR OF PUBLIC WORKS
PRESENTER:
STEVE ALBRECHT
AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING THE
MAYOR AND CITY MANAGERTO EXECUTE THE CITY'S
STANDARDIZED CONSTRUCTION CONTRACT FOR THE 2010- 2011
MONITORING WELL PROJECT
DISCUSSION: Introduction
The purpose of this agenda is to accept quotes and authorize the Mayor
and City Manager to execute the City's Standardized Construction Contract
for the 2010 -2011 Monitoring Well Project.
History
As part of the City's continuing Wellhead Protection Plan (WHPP ) it has
been identified that the City should install monitoring well nests. The
purpose of these monitoring wells is to identify and monitor the interaction
between surface water runoff infiltration and the City's Water Supply
Aquifers. The City's Wellhead Protection Area (WHPA) contains several
potential areas with the potential to infiltrate hazardous substances to the
groundwater. The WHPA is the area where surface activities can directly
impact the City's water supply. The City's Industrial Park is in the WHPA
and includes properties that still utilize wells and septic systems. Wells and
septic systems can increase the potential for contamination especially in
areas where potential contaminates sources are present at a higher
density. Markley Lake and the stormwater pond located in Cardinal Ridge
Park also naturally infiltrate and have the potential to convey contaminates
also.
The City's Capital Improvement Program includes installation of these wells
in 2010/2011.
On October 18, 2010 the City Council approved a professional services
contract with Barr Engineering for the 2010 -2011 Monitoring Well Project.
Current Circumstances
Barr Engineering has solicited quotes on the City's behalf for construction
of the monitoring wells. The following quotes were received in accordance
with the City's Purchasing Policy.
Contractor
Quote
Traut Hydro-Tech
$75,847.50
Thein Well Company
$77,470.00
Stevens Drilling
$85,810.00
The low quote was submitted by Traut. Traut has successfully completed
several monitoring, test well and well projects on the City's behalf.
Conclusion
Staff recommends the City Council authorize the Mayor and City Manager
to execute the City's Standardized Construction Contract with Traut Hydro
—Tech for the 2010 -2011 Monitoring Well Project.
ISSUES: Currently there are several properties and waterbodies within the City's
WHPA that could contaminate the City's water supply. These wells will
help the City better determine the interaction of infiltration and monitor it
prior to the wellhead for Wells 3, 4, 5 and 7.
These proposed monitoring wells should be enough to serve the current
WHPA. In the distant future as wells are constructed in other areas of the
City, additional monitoring wells may be necessary.
FINANCIAL The City's CIP includes a project budget of $110,000 for 2010 and 2011.
IMPACT: The source of funding is $90,000 from the Water Utility and $20,000 from
the Water Quality Utility.
The City has previously contracted with Barr Engineering for engineering
and management services in an amount not to exceed $32,960. The
remaining project budget is $77,040.
ALTERNATIVES: The alternatives are as follows:
1. Approve Resolution 10 -XX authorizing the Mayor and City Manager to
execute the city's standardized construction contract for the 2010 -2011
Monitoring Well Project
2. Table the Resolution for a specific reason.
3. Deny the Resolution.
RECOMMENDED Alternative 1.
MOTION:
ger
2
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 10 -xxx
RESOLUTION AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE THE CITY'S
STANDARDIZED CONSTRUCTION CONTRACT FOR THE 2010 -2011 MONITORING WELL PROJECT
Motion By:
WHEREAS,
WHEREAS,
WHEREAS,
WHEREAS,
Second By:
The City's Water Supply is provided by groundwater and protection of the City's Wellhead is a
priority to ensure and sustainable and safe water supply; and
The Wellhead Protection Plan and Capital Improvement Program identify the protection of the
wellhead and installation of monitoring wells for that purpose; and
The City has solicited the following quotes for the 2010 -2011 Monitoring Well Project:
Contractor
Quote
Traut Hydro-Tech
_
$75,847.50
Thein Well Compan
$77,470.00
Stevens Drillin
$85,810.00
The low quote was provided by Traut Hydro -Tech; and,
Traut has previously successfully completed several projects for the City and Staff recommends
award of the City's Standardized Construction Contract.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The Mayor and City Manager are authorized to execute the City's Standardized Professional Services
Agreement with Traut Hydro -Tech on behalf of the City in the amount of $75,847.50.
3. Funding for construction will be drawn from the Construction Fund Account #501 - 48371 -505.
PASSED AND ADOPTED THIS 6TH DAY OF DECEMBER 2010.
YES
NO
M ser
M ser
Erickson
Erickson
Hedberg
Hedber
Keeney
Keene
Millar
Millar
Frank Boyles, City Manager