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16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
SPECIAL COUNCIL MEETING
AGENDA
City Hall, Cont. Room B
IJate;. NOVEMBER 13, 2001 (TlJe$d~y)
1. CALL TO ORDER and PLEDGE OF ALLEGIANCE: ............... 5:30p.m.
2. APPROVAL OF AGENDA:
3. CONSIDER APPROVAL OF MINUTES: NONE
4. CONSENT AGENDA: Those items on the Council Agenda which are considered routine and non- controversial are
included as part of the Consent Agenda. Unless the Mayor, a Councilmember, or member of the public specifically
requests that an item on the Consent Agenda be removed and considered separately. Items on the Consent Agenda
are considered under on emotion, second and roll call vote. Any item removed from the "Consent Agenda" shall be
placed on the City Council Agenda as a separate category. NONE
5. PRESENTATIONS: NONE
6. PUBLIC HEARINGS: NONE
7. OLD BUSINESS:
A. Consider Approval of a Resolution Calling for a Public Hearing by the City Council on the Proposed
Establishment of the Development Program for the Development District No. 3 and the Proposed
Establishment of Tax Increment Financing District 3-1 Therein and the Adoption of the Tax Increment
Financing Plan Therefore.
8. NEW BUSINESS:
A. Canvas of Municipal Election Results.
9. OTHER BUSINESS:
10. ANNOUNCEMENTS/CORRESPONDENCE
11. ADJOURNMENT
www.cityofpriorlake.com
Phone 952.447.4230 / Fax 952.447.4245
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CITY COUNCIL AGENDA REPORT
November 13, 2001
7A
Frank Boyles, City Manager
AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION CALLING FOR A PUBLIC
HEARING BY THE CITY COUNCIL ON THE PROPOSED ESTABLISHMENT
OF THE DEVELOPMENT PROGRAM FOR THE DEVELOPMENT DISTRICT #3
AND THE PROPOSED ESTABLISHMENT OF TAX INCREMENT FINANCING
DISTRICT 3-1 THEREIN AND THE ADOPTION OF THE TAX INCREMENT
FINANCING PLAN THEREFORE.
DISCUSSION: History: The City Council, as a matter of policy, has sought to encourage the
development of housing for various segments of the senior market. Lakefront
Plaza, Crystal Care, and Creekside Estates will address a different aspect of the
market. Creekside Plaza is intended to be a 54-unit rental facility. Twenty percent
of the units are to be reserved for seniors earning 50% or less of the median
Scott County income.
This $5.3 million project has requested $675,000 pay-as-you-go TIF assistance.
On October 15, 2001, the City Council adopted a resolution approving the
proposal in concept and directly the staff and consultant to proceed to the next
step in the process.
Current Circumstances: Following the City Council's most recent action, staff
and Ehlers representatives met with Mr. Jest to identify data required to
completely evaluate the proposal and to prepare the TIF plan. A timeline for the
project was also prepared and is attached.
The next step in the process is to establish a public hearing date. The date
proposed is Monday, December 17, 2001 so that all necessary issues may be
addressed and statutorily required timing adhered to.
Conclusion: It is appropriate to adopt the attached resolution which does not
commit the Council to anything but conducting the hearing on December 1 rho
You will receive a copy of the tax increment financing plan before that date.
ISSUES:
This is a procedural step which requires no Council commitments except to
establish a hearing date.
ALTERNATIVES: (1) Adopt the resolution establishing the hearing date for December 17, 2001 as
proposed.
(2) Take no action.
RECOMMENDED
MOTION: Alternative (1). The resolution has been prepared by Ehlers and Associates so it
conforms with statutory requirements.
16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245
1:\CQUNCIL\AGNRPTS\2001\CREEKSIDE PlJJi?~Ii.~~MPLOYER
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CITY OF PRIOR LAKE, MINNESOTA
RESOLUTION NO.
0/,- JzQ
RESOLUTION CALLING FOR A PUBLIC HEARING BY THE CITY COUNCIL
ON THE PROPOSED ESTABLISHMENT OF THE DEVELOPMENT
PROGRAM FOR DEVELOPMENT DISTRICT NO. 3 AND THE PROPOSED
ESTABLISHMENT OF TAX INCREMENT FINANCING DISTRICT NO. 3-1
THEREIN AND THE ADOPTION OF THE TAX INCREMENT FINANCING
PLAN THEREFOR.
Me -- JP
BE IT RESOLVED by the City Council (the "Council") for the City of Prior Lake, Minnesota (the
"City"), as follows:
Section 1. Public Hearing. This Council shall meet on December 17, 2001, at approximately
7:30 P.M., to hold a public hearing on the proposed establishment of the Development Program for
Development District No.3, the proposed establishment of Tax Increment Financing District No. 3-1 (a
housing district), and the proposed adoption of the Tax Increment Financing Plan therefor, all pursuant to
and in accordance with Minnesota Statutes, Sections 469.174 through 469.179, inclusive, as amended, in
an effort to encourage the development and redevelopment of certain designated areas within the City;
and
Section 2. Notice of Public Hearing, Filing of the Program and Plan. City staff is authorized and
directed to work with Ehlers and Associates, Inc., to prepare the establishment of the Development
Program for Development District No. I and the Tax Increment Financing Plan for Tax Increment
Financing District No. 3-1 and to forward documents to the appropriate taxing jurisdictions including
Scott County and Independent School District No. 719. The City Clerk is authorized and directed to
cause notice of the hearing, together with an appropriate map as required by law, to be published at least
once in the official newspaper of the City not later than 10, nor more than 30, days prior to December 17,
2001, and to place a copy of the Program and Plan on file in the City Clerk's office at City Hall and to
make such copy available for inspection by the public.
Dated: November 5,2001
\~
Adopted:
Mayor
ATTEST:
City Clerk
. 1 I
SCHEDULE OF EVENTS
CITY OF PRIOR LAKE
CREEKSIDE ESTATES PROJECT
FOR THE ESTABLISHMENT OF THE DEVELOPMENT PROGRAM
FOR DEVELOPMENT DISTRICT NO.3
AND THE ESTABLISHMENT OF THE TA.,'( INCREMENT FINANCING PLAN
FOR TAX INCREMENT FINANCING DISTRICT NO. 3-1
(a housing district)
October 29,2001
November 1,2001
I~
November ., 2001
November 16, 2001
November 21,2001
November 26,2001
December 1, 2001
December 17, 2001
By June 30; 2001
October 25,2001
Project information, property identification numbers, and maps sent to Ehlers and
Associates for drafting documentation.
Letter received by County Commissioner giving notice of potential redevelopment
tax increment financing district (at least 30 days prior to publication of public hearing
notice).
City Council calls for public hearing on the establishment of the Development
Program to Development District No.3 and the establishment of the Tax Increment
Financing Plan for Tax Increment Financing District No.3-I.
Fiscal/economic implications received by School Board Clerk and County Auditor
(at least 30 days prior to public hearing).
Ehlers confirms with the City whether building permits have been issued on the
property to be included in the TIF District.
Planning Commission reviews Program and Plan to determine, if they are m
compliance with City's comprehensive plan.
Date of publication of hearing notice and map (at least 10 days but not more than 30
days prior to hearing). . [Prior Lake American publication deadline November 28,
2001J
City Council holds public hearing at 7:30 P.M. on the establishment of the
Development Program to Development District No.3 and the establishment of the
Tax Increment Financing Plan for Tax Increment Financing District No. 3-1 and
passes resolution approving the Program and Plan. [Council packet information sent
by December 4, 2001J
Ehlers certifies the District with county and state.
'Because the City staff believes that the proposed tax increment district will not require unplanned county road improvements. the TIF
Plan was not forwarded to the County Board 45 days prior to the public hearing. The County Board, by law, has 45 days to review the
plan to determine if any county roads will be impacted by the development. Please be aware that the County Board could claim that
tax increment should be used for county roads, even after the public hearing.
e I ~A~O~I~E~I~
CITY COUNCIL AGENDA REPORT
November 13, 2001
8A
Frank Boyles, City Manager
AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION OF THE PRIOR LAKE CITY
COUNCIL TO CANVAS THE RETURNS OF THE CITY OF PRIOR LAKE 2001
MUNICIPAL ELECTION.
DISCUSSION: History: Minnesota Statutes Section 205.185, Subd. 3 provides that "within 7
days after an election, the governing body of a City or a Town conducting the
general election in November shall canvass the returns and declare the results of
the election."
Current Circumstances: In accordance with these statutory provisions, the
attached resolution has been prepared.
ALTERNATIVES: (1) Adopt the resolution canvassing the election.
RECOMMENDED
MOTION: Alternative (1).
16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245
1:\COUNCIL\AGNRPTS\2001\ELECTION CA~~R<e~ORTUNITY EMPLOYER
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RESOLUTION oi~ ~"') \)
~/NN SO'\l1'- RESOLUTION OF THE PRIOR LAKE CITY COUNCIL TO CANVASS
E THE RETURNS OF THE CITY OF PRIOR LAKE 2001 MUNICIPAL ELECTION
MOTION BY:
~\A
SECOND BY:
J-P
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PRIOR LAKE, SCOTT COUNTY
MINNESOTA, that it is hereby found, determined and declared that the election held in and for said City on
November 6, 2001 was in all respects duly and legally called and held and the returns thereof have been duly
canvassed, and the votes cast at said election for the following office were as follows:
..............................................................................................................................................................................................................................................................................................................................................
L!.~~~.~~.~~..~!.............L..........................................................................1.......................L........................................................................1.........................................................................1.......................!
! MAYOR i Jack G. Haugen ! 352 j COUNCILMEMBER ! Jim Petersen i 322!
! j Michael R. K1imers ! 29 ! ! Gregory Ray i 74 !
r.............................................T.write:"i~.'Votes..............................r...............4..T.......................................................................T..Lyaman..McPhers.~~..........r......'ioT..l
[:::::::::::::::::::::::::::::::::::::::::::::r:~S?Y-~~!.9~~~~:y?~:~~:::::::::::::::::::r...............2..r::::::::~:::::::::::::::::::~::::::::::::::::::::::::::::::::::::::::r:~Y.~~i~~:f.~~~::::::::::::::::~:::::::r::::::::::~:~:?:::J
j j Total Ballots Cast! 651 i i Bradford T. Rotlmem! 98 !
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....................................................................................-....................................................................~.....................................................................................................................................................~.........................
L!.~~~!.~:.~..~~~........1........................._...............................................1......................1.........................................................................1.........................................................................1.......................]
! MAYOR ! JackG. Haugen ! 218! COUNCILMEMBER ! Jim Petersen j 214!
r...............................................rRa~doiph..S:...G~st......................f""..........i"~fT.....................................................................TJ~~.zi~~E......................................T........i3.7...1
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! i Michael R. Klimers i 35 i . ! Gregory Ray j 52 j
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! ! Total Ballots Cast! 429! ! Bradford T. Rothnem i 58 j
j................................................T..........................................................................T.....................T........................................................................r.Write:i~..V.~te.s..........................r...............i..1
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l...............................................L............................................................................L......................L........................................................................L..?y..:~0.:!.~.~:!:...y.~.!.~~................. j 165!
L..............................................L...........................................................................L......................1.........................................................................L...........!.~.!~.~...~.~!!~.!~...s..~~.!...l.........~.?.~..J
[!.~~~!.~~~~#.~~::::::::::::::::I:::::~:::=:::::::::::::::::~::::::::::::::::::::::::::::::::I::::::::::::::::::::I::::::::::::::::::::::::::::::::::~::::::::::::::::::::::::::::::::::I:::::::::::::::::::::::::::::::~::::::::~::::::::::::::::::::::::::I:::::::::::::::::::]
! MAYOR ! Jack G. Haugen ! 157! COUNCILMEMBER : Jim Petersen : 156 j
r.......................................................rRa~(i"oiph...S.:..G.asi..........T...........T((f"......................................................................r}o~..Zieska:.....................................T............sT..l
[:::::::::~~:::::::::::::::::::::::::~::::::::::::I::~~~::B~~~~::::::::::::::::::::::::::::I::::::::::::~:~:I::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::r:::~~~(~:?~~~!~~i::::::::::::::::::::::::::::::I:::::::::::~:~]
: j Michael R. Khmers j 15 i ! Gregory Ray : 47 !
j ! Total Ballots Cast j 288: j Bradford T. Rotlmem i 40 !
L:::::::::::::::::::::::::::::::::::::::::::::::::::::I::::::~:::~:::~::::::::::::::::::::::::::::::::::::::::::::::r:::::::::::::::::::::r:::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::I::~~~!~::~i~::Y.:?!~:~::::::::::::::::::::::::::I:::::::::::::::~:::J
i ! j i j Over/Under Votes i III j
_..........................................................:....................................................................-.......................-.........................................................................-......................................................................
: j j: ! Total Ballots Cast" j 576 j
...............................................................................................................................................................................................................................................................................................................;........................;
R. lRESOLUTIIFINARES\200 1 lCanvassO I.DOC
16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372..1714 / Ph. (952) 447-4230 / Fax (952) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
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: ! Randolph S. Gast : 33 : : Joe Zieska : 177!
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j ! Michael R. Khmers: 50 : ! Gregory Ray : 89 :
:. ...........................................................................................................................~..............................................................................................................................................................................-........................
i.... i Write-in Votes i 1 : j Lyaman McPherson ' 161:
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t........................................................T..Randolp.il...S.:..Gast'..........T...........'3.7'T.......................................................................T.jo.~..Zieska.......................................r.......i'0'6...]
~ : Write-in Votes : 5 l j Lyaman McPherson : 89 l
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l i Randolph S. Gast i 17 : j Joe Zieska : 255:
i i Write-in Votes i 0 : i Lyaman McPherson i 162:
~~~~~II~I~
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~ MAYOR j Jack G. Haugen i 1653 i COUNCILMEMBER ! Jim Petersen .......r 1660"1
r........................................................rRa~;iolpil...S.:..Gast............r.......i44..r.......................................................................rjo~..Zieska.......................................r.......9.8.S...1
;.............................................................................................................................."'......................."'.........................................................................0(0...................................................... (. (
! j Wes Mader i 1202: i Paul Boncher ...................:.........3.9'6".:
~~~~y!~~-IlI!:~~~tl
i i i i i Write.in Votes i 23 :
[==E==_:=r=]=====:~~~~;]]~
R IRESOLUTI\FINARES\200 I \CanvassO I.DOC
Passed and adopted this 13th day of November, 2001.
Mader
Ericson
Gundlach
Petersen
Zieska
{Seal}
R IRESOLUTlIFINARES\200 I lCanvassO I.DOC
I r r
YES
Mader
Ericson
Gundlach
Petersen
Zieska
NO
Frank Boyles, City Manager
3
SPECIAL COUNCIL MEETING MINUTES
November 13, 2001
CALL TO ORDER: Mayor Mader called the meeting to order at 5:30pm. Present were Mayor Mader,
Councilmembers Gundlach, Petersen and Zieska, and City Manager Boyles. Council member Ericson
was absent.
SPECIAL BUSINESS:
Consider Approval of a Resolution Calling for a Public Hearing by the City Council on the
Proposed Establishment of the Development Program for Development District No. 3 and the
Proposed Establishment of Tax Increment Financing District 3-1 Therein, and the Adoption of the
Tax Increment Financing Plan Therefore.
MADER: Introduced the agenda item and discussed the background of the project to date in connection
with the staff report.
BOYLES: Advised that the action requested did not commit the Council to anything beyond conducting a
public hearing on the matter on December 17, 2001 as part of the regular City Council meeting.
MOTION BY GUNDLACH, SECOND BY PETERSEN TO APPROVE RESOLUTION 01-129 SETTING A
PUBLIC HEARING ON DECEMBER 17, 2001 AT 7:30PM TO CONSIDER THE PROPOSED
ESTABLISHMENT OF THE DEVELOPMENT PROGRAM FOR DEVELOPMENT DISTRICT NO.3,
PROPOSED ESTABLISHMENT OF TAX INCREMENT FINANCING DISTRICT 3-1 THEREIN, AND
ADOPTION OF THE TAX INCREMENT FINANCING PLAN THEREFORE.
VOTE: Ayes by Mader, Gundlach, Petersen and Zieska, the motion carried.
Canvas of Municipal Election Results
MOTION BY PETERSEN, SECOND BY GUNDLACH TO APPROVE RESOLUTION 01-130
CANVASSING THE RETURNS OF THE CITY OF PRIOR LAKE 2001 MUNICIPAL ELECTION.
VOTE: Ayes by Mader, Gundlach, Petersen and Zieska, the motion carried.
Other Announcements
The Council discussed scheduling conflicts for the regular City Council meeting on November 19, 2001
due to the Thanksgiving holiday. City Manager Boyles advised that the items currently proposed for
consideration on the draft November 19th agenda could be moved to the next regular meeting. The
Council directed that the November 19th meeting be cancelled. The next regularly scheduled City Council
meeting is Monday, December 3,2001.
A motion to adjourn w s made and seconded. The meeting adjourned at 5:40p.m.
16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER