HomeMy WebLinkAbout8D - 2001 Playground Equipt
MEETING DATE:
AGENDA #
PREPARED BY:
REVIEWED BY:
AGENDA ITEM:
DISCUSSION:
CITY COUNCIL AGENDA REPORT
JUNE 4, 2001
8D
AL FRIEDGES, PARKS SUPERVISOR
BUD OSMUNDSON, PUBLIC WORKS DIRECTOR
CONSIDER APPROVAL OF A RESOLUTION ACCEPTING BIDS AND
AWARDING CONTRACTS FOR THE PURCHASE AND INSTALLATION OF
PLAYGROUND EQUIPMENT AT FOUR PARKS
History: The purpose of this agenda item is to accept bids and award the
contract for the purchase and installation of playground equipment at four parks
as identified in the 2001 Capital Improvement Program (C.I.P.) Parks and Trails
Projects.
Each year the City Council adopts the C.I.P. which involves funding for various
park improvement projects. Approval of the plans and specifications and
authorization to advertise for bids for playground equipment at the following
parks was approved by the Council on April 16, 2001.
Playqround Equipment Sites
1. Glynwater Park
2. Island View Park
3. Wilds Park
4. Thomas Ryan Memorial Park
Issues: Island View Park will have existing equipment replaced with new
modular equipment. Glynwater, Wilds and Thomas Ryan Memorial are new
parks and will be receiving equipment for the first time.
The play structures that will be installed at these four parks will meet the
Americans with Disabilities Act (A.D.A.) Accessibility Standards and Consumer
Product Safety Commission (C.P.S.C.) Guidelines. The new playground
equipment will be modular, meet the most current safety standards, provide
accessibility and will be durable and attractive.
The city maintenance crews will remove existing equipment (if required),
complete all grading and preparation work including hauling sand, preparation of
base work for the curbing, and complete all landscaping and sodding. We will
contract separately for the concrete curb placement.
Current Circumstances: Proposals were received from two responsible bidders
for designs at four parks. Bids were opened at 1 :OOpm on May 21, 2001. The
vendors submitting proposals were:
1. Minnesota/Wisconsin Playground - Game Time
2. Flanagan Sales - Little Tykes
plal~'2~.Ybe~~~~k~l{A'U'~~ S.E., Prior Lake, Minrlesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
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FISCAL IMPACT:
ALTERNATIVES:
RECOMMENDED
MOTION:
REVIEWED BY:
playground equipment at four parks
The City did receive one bid that was not in a sealed envelope. It is the City
Attorney's opinion that an unsealed bid violates the competitive bidding process
and may not be considered. Therefore this bid was not considered a qualified bid.
Another vendor submitted a proposal, and then withdrew the bid prior to the bid
opening.
The base bids for each playground equipment set from the two responsible
bidders ranged from a low of $23,720 to a high of $25,288.
Based upon our evaluation of the proposals from the responsible bidders, and the
criteria set out in the bidding documents that the bid would be awarded to the
lowest responsible bidder for all four parks, staff recommends to the City Council
that the playground equipment be purchased and installed by Game Time/MnlWs
Playground for a total cost of $94,880 which is $23,720 per site.
Budget Impact: There is $120,000 set aside for the equipment, resilient
surfacing and concrete curb border in the C.I.P. Funds for this acquisition are to
be drawn from the Capital Park Fund portion of the C.I.P.
The alternatives are as follows:
1. Approve Resolution 01-xx to accept bids and award the contract for the
purchase and installation of playground equipment at four parks to
Minnesota/Wisconsin Playground for $94,880.00 as identified in the 2001
Capital Improvement Program, and to authorize the Mayor and City Manager
to execute the contract documents.
2. Table this item for a specific reason.
3. Deny this agenda item for a specific reason and provide staff with direction.
Alternative number 1 is the recommended action by staff.
lic Works Director
2
MOTION BY:
WHEREAS,
WHEREAS,
WHEREAS,
WHEREAS,
WHEREAS,
WHEREAS,
WHEREAS,
1-0
RESOLUTION 01-J1'
A RESOLUTION ACCEPTING BIDS AND AWARDING THE CONTRACT
FOR THE PURCHASE AND INSTALLATION OF
PLAYGROUND EQUIPMENT AT FOUR PARKS
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SECOND BY:
The following parks are scheduled to receive new playground equipment as
identified in the 2001 Capital Improvement Program:
1. Glynwater Park
2. Island View Park
3. Wilds Park
4. Thomas Ryan Memorial Park; and
Authorization to prepare plans and specifications was approved by Council on
March 19,2001; and
Approval of plans and specifications and authorization to advertise for bids
was approved by Council on April 16, 2001; and
The City's Capital Improvement Program allocates funds in 2001 for
acquisition and installation of new playground equipment; and
The city of Prior Lake is committed to providing top quality playground
equipment for it's children; and
The new playground equipment will be modular, will meet Consumer Products
Safety Commission safety guidelines, and provides accessibility required
pursuant to Americans with Disabilities Act; and
Bids have been solicited and received for the purchase and installation of new
playground equipment and the following two companies have submitted
proposals:
Vendor/Manufacturer Glynwater
! Flanagan Sales / $25,191
L~!!!I~Iy.~~~_._.. 'm.m..___'___
i MN/WISC Playground / $23,720
: Game Time
Island View Wilds Thomas Ryan TOTAL
Memorial
$24,967 $25,187 $25,288 $100,633
......................-........ . . .. ...................._...-.~........ .........-...................... ..........
$23,720 $23,720 $23,720
162e&~g~~ ~P~?\WoS.e!.~Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
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NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA, that
1. The City of Prior Lake hereby accepts the bids and awards the contract to:
(a) MinnesotalWisconsin Playground Equipment for the purchase and installation of
playground equipment at Glynwater Park at a cost not to exceed $23,720, with a
project completion date of October 1, 2001.
(b) Minnesota/Wisconsin Playground Equipment for the purchase and installation of
playground equipment at Island View Park at a cost not to exceed $23,720, with a
project completion date of October 1, 2001.
(c) Minnesota/Wisconsin Playground Equipment for the purchase and installation of
playground equipment at Wilds Park at a cost not to exceed $23,720, with a
project completion date of October 1, 2001.
(d) MinnesotalWisconsin Playground Equipment for the purchase and installation of
playground equipment at Thomas Ryan Memorial Park at a cost not to exceed
$23,720, with a project completion date of October 1, 2001.
2. City staff is hereby authorized to purchase necessary materials, per the City purchasing
policy, to complete the installation of resilient surface and concrete borders in an
amount not to exceed $25,120; and
3. The funds for such equipment and installation will be drawn from the Parks Capital
Improvement Program; and
4. The City Manager is hereby authorized to return bid securities submitted with the
proposals to the vendors following the execution of contracts; and
5. The Mayor and City Manager are authorized to execute the contracts on behalf of the
City.
Passed this 4th day of June 2001.
YES
NO
Mader Mader
Ericson Ericson
Gundlach Gundlach
Petersen Petersen
Zieska Zieska
{ Seal}
Frank Boyles, City Manager
playground equipment at four parks