The URL can be used to link to this page

Home My WebLink About4I - 2002 Street Reconstruction ENDA REPORT DATE: AGENDA #: PREPARED BY: AGENDA ITEM: JUNE 18,2001 41 SUE MCDERMOTT, CITY ENGINEER CONSIDER APPROVAL OF A RESOLUTION ORDERING PREPARATION OF FEASIBILITY REPORT FOR THE 2002 RECONSTRUCTION IMPROVEMENT PROJECT, CITY PROJECT #02-11 DISCUSSION: HISTORY The City uses the Five Year Capital Improvement Program to plan its infrastructure improvements and the financing for the improvements. The proposed 2002 street program includes several street and utility improvement projects. The purpose of this Agenda item is to initiate the process for local improvements set forth in the 2002 portion of the 2002- 2006 Capital Improvement Program in accordance with Minnesota Statutes (M.S.), Chapter 429. This process applies to all projects that will be financed in whole or part through special assessments or bond proceeds. The first step in the process is for the Council to order preparation of a Feasibility Report for the improvement projects. The Feasibility Report will address: reconstruction of Pixie Point Road, Lori Road, Estate Avenue, and Green Oaks Trail (see attached location map). CURRENT CIRCUMSTANCES This project is in the 2002 Capital Improvement Program. Attached is a page from the C.I.P. which provides additional information on the project. The project requires special assessments and financing through bond proceeds, therefore requires the City to follow the requirements of MS Chapter 429. 1626)Elpmgle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER 11- FISCAL IMPACT: 02CIPFEA ISSUES The City is required to assess a minimum of 20% of the cost of a public improvement project completed through the Chapter 429 process and financed through G.O. bonds. The City will meet the minimum assessment requirement. The Feasibility Report will determine the estimated costs of the improvements and methods of financing. The preparation of the feasibility report is only the first step in the public improvement process. Following receipt of the Feasibility Report, the Council can schedule a Public Hearing to move forward. Following a Public Hearing, the Council may consider authorizing the preparation of plans and specifications. Once completed, the city Council would be requested to approve the plans and specifications, and authorize advertisement for bids and finally, award a contract. The City is not committed to doing the projects at any of the steps outlined above prior to awarding the contract. The following schedule outlines an approach to complete the 2002 project: Accept Feasibility Study/Call for Public Hearing 10/1/01 Hold Informational Meeting 1 % 1 Conduct Public Hearing/Accept Project/Order Plans 11/5/01 and Specifications Hold Informational Meeting 2/02 Approve Plans and Specifications/Order 3/18/02 Advertisements for Bids Open Bids 4/15/02 Accept Bids/Award Contract 5/6/02 Begin Construction 6/02 Authorize Amount to be Assessed/Schedule 8/02 Assessment Hearing for 9/00 Conduct Assessment Hearing/Adopt Assessment Ro II 9/02 Complete Base Course of Bituminous 9/02 Beyond the Engineering staff time required to prepare the Feasibility Report and complete surveying, we will also complete soil borings which are needed to determine the estimated costs of the project. This cost will be taken from the Construction Fund. ALTERNATIVES: There are three alternatives for the City Council to consider: 1. Approve a resolution ordering preparation of a Feasibility Report for: reconstruction of the Pixie Point Road, Lori Road, Estate Avenue, and Green Oaks Trail. 2. Deny this item for a specific reason and provide staff with direction. 3. Table this item until some date in the future. RECOMMENDED MOTION: A motion and second as part of the consent agenda to approve a resolution ordering preparation of a Feasibility Report for: reconstruction of Pixie Point Road, Lori Road, Estate Avenue, and Green Oaks Trail. REVIEWED BY: 1I2CIPFEA ITll 7-5 RESOLUTION 01- ORDERING PREPARATION OF FEASIBILITY REPORT FOR THE 2002 RECONSTRUCTION IMPROVEMENT PROJECT CITY PROJECT #02-11 MOTION BY: f1G SECOND BY: JE WHEREAS, it is proposed to construct improvements on Pixie Point Road, Lori Road, Estate Avenue, and Green Oaks Trail, including the construction of storm sewer, sanitary sewer and watermain repairs, aggregate base, concrete curb and gutter, bituminous surfacing, and appurtenant work; and WHEREAS, it is proposed to assess the benefited property for all or a portion of the cost of the improvements, pursuant to Minnesota Statutes, Chapter 429, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA, that the proposed improvements be referred to the City Engineer for study and that she is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvements are feasible and as to whether they should best be made as proposed or in connection with other improvements, and the estimated costs for the improvements as recommended. Passed and adopted this 18th day of June, 2001. YES NO Mader \ Mader Ericson \/ Ericson Gundlach " Gundlach Petersen / \ Petersen Zieska \ Zieska Frank Boyles, City Manager {Seal} 16aOo.Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER 2002 CAPITAL BUDGET --- --~_.~----- -~-----_...- H. _________ and 2003 - 2006 CAPITAL IMPROVEMENTS I I , ; i ! j i i i i i I I I I. Description and Location: i Department: I Public Works j -----L-- -_.._--~ -[ Streetl-~provements ------- ._- ---- Reconstruction of Pixie Point Circle, Green Oaks Project Title: ~_... t=---~ -~-~ Trail, Lori Road, and Estate Avenue. i - ~! I 1__- . ..__._~----- Project Number: -- I Project Useful Life: 120 Years _____n I III. iNeeds Assessment: i I' H I IPriority Rating ,- ---- +~---- II. Purpose: , I I t I , , -----L- To reconstruct streets to a 7 ton standard. IV. J Cost/Benefit Impact Statement: i ~__._ . ~_._____ __.______.___~_.-.-- ___0_- I Improv~d st!~~t~ 1f\I~!!~9uce mainenanc~f~__i ----------- +----------- . _ ___HP_ ______ I the streets and for vehicles. i ---- ---- , -u---------T~---~i------I __ ___.0_- -------- --------- I I · I [ -----j------------______I- ___.________._ I I i i I ---~---- --------- i I I I ! I Project Financing: 2002 2003 2004 2005 2006 Property Tax I - ~- --_.~.- --. - -- -- Project Levy I 640,000 --- 1-. ---- __n --- ---- - _u_ _ _______ Special Assessments I 425,000 i -------------- ------oo- --- ----------------- Federal i -- ~---- -------- --_._~_._--------- ------------- ------- State j I ! - ------------- -.-------..--- County -- -- ------ City MSA Funds i I ~---- ~-'-~-- _.~--_. --., -.-...--- Capital Park Fund -~ .> Fund Balance I --- -------- Equipment Certificates I - -~---------- Grant/Contributions I Other/(Trunk Reserve) I 200,000 ---- -..---.-----.- ...... Total 1,265,000 > I I I i i , ........... I Project Expenditures: 2002 2003 2004 2005 2006 Construction (New) i 1,265,000 .~..--- -..---- -.--- --..-----..--.-.-. -----..- Renovation/Repairs ---.-- "--- ~----- _______ u. -----_.- Land Acquisition . --- -~- ~--._-----~ ~n_____ Buildings and Plant , I ..... i .-.--.---.-- --~- .~._---~- ----~--_._-- Equipment I ! -- --~--- ----_._-- Vehicles I ._---~.~-- Other I Total I 1,265,000 CIP 31 I I :r ). 1 52nd ST. ST. NO SCALE ~ N I- Z o CL 2002 PROJECT LOCATION MAP EXHIBIT 1