HomeMy WebLinkAbout9C - TH13 Intersection Improve
DATE:
AGENDA #:
PREPARED BY:
REVIEWED BY:
AGENDA ITEM:
DISCUSSION:
CITY COUNCIL AGENDA REPORT
June 18, 2001
9C
BUD OSMUNDSON, DIRECTOR OF PUBLIC WORKS
FRANK BOYLES, CITY MANAGER
CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING WSB &
ASSOCIATES TO PROVIDE PROFESSIONAL ENGINEERING SERVICES
FOR FEDERAL AND STATE FUNDING FOR TRUNK HIGHWAY 13
INTERSECTION IMPROVEMENTS
History: The City's 2002 - 2006 Capital Improvement Program (CIP), which
was approved on May 21, includes future improvements to four intersections of
city and/or county streets with state Trunk Highway 13 which total over $5
million in improvements. These improvements are projected for the years 2004
and 2005 and include the Boudin / Commerce street intersection; the 150th
Street intersection; the Main Street / CSAH 44 intersection; and the CSAH 23
(Panama) / Five Hawks intersection. Each of these intersection improvements
is dependent on significant funding from the Minnesota Department of
Transportation. This agenda item is a request for authorization to contract with
WSB & Associates to work with City staff to put together the funding
applications for these intersection improvements.
Current Circumstances: TH13 is a state roadway. Often times the City or
County in which the road is located assumes primary responsibility for road
improvements if they desire to accelerate such improvements.
The State has only limited plans for improving TH13 south of CSAH 42. MnDot
considers TH 13 a "preservation route" in their current funding guidelines. This
means that there are no scheduled improvements to upgrade the road to a
three or four lane highway in the current State Transportation Improvement
Plan (STIP). MnDOT wants to preserve the route. As part of this preservation,
MnDOT has a mill and overlay project of TH 13 from CSAH 42 to CSAH 21
scheduled for 2003. This preserves the roadway but does not expand it or
address existing intersections.
The various funding programs which are open for solicitation from local
agencies include:
· Federal Transportation Project Funding - Surface Transportation
Program (STP). This program is administered by the Met Council for
the Transportation Efficiency Act 2001 or TEA 21 federal funding. The
solicitation package is 130 pages long and will be sent out in early July
with an August 31 submittal deadline. The maximum federal funding
1
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ISSUES:
CONCLUSIONS:
FINANCIAL
IMPACT:
available is $5.5 million for each project and this funding cycle is for
2005 - 2006 construction.
. Transportation Revolving Loan Fund (TRLF), This program is
administered by MnDOT and utilizes funding from the Department of
Trade and Economic Development (DTED). The funding is in the form
of a low interest loan that is to be paid back in 20 years. It utilizes the
same federal funding solicitation package as above.
. MnDot Cooperative Agreement I Access Management Funds, This
program is administered by MnDOT State Aid division for other
agencies to take the lead for improvement projects for trunk highways
and has a limited amount of funding. This was the program we
previously applied for for the Commerce/Boudin intersection
improvements. This program is solicited in September with projects
chosen for funding in January for construction in the following state
fiscal year.
. Federal Hazardous Elimination / Safety Funds (HES). This program
is administered by MnDOT with solicitation in August for construction in
2005 - 2006.
Staff has been working with MnDOT personnel analyzing the proposed
improvements and the availability of funding programs and the requirements of
each. There is a significant amount of data that needs to be collected and
assembled into the application forms for the various funding solicitations, and in
order to move forward outside assistance is required.
Staff requested a proposal from WSB for professional services to assemble the
applications for these various funding programs. They were asked to submit a
proposal due to their familiarity with the proposed TH 13 intersection
improvements and the Federal and MnDOT funding programs. WSB worked
extensively on the Boudin/Commerce and 150th street intersection designs and
previous cooperative agreement funding applications the City submitted. They
are also familiar with the proposed CSAH 23 / Panama / Five Hawks
intersection improvements which are the third phase of the Ring Road project.
Much of the proposed work is gathering together all of the engineering data for
each intersection which is needed for the funding applications.
By using WSB, city staff time is being used most efficiently in working with
MnDOT staff in analyzing which funding programs are the most appropriate for
each project. In addition to WSB's familiarity with the proposed TH 13
intersection improvements, staff does not have the internal time or resources to
compile and complete the appropriate solicitation applications within the time
prescribed.
WSB's proposal is on an hourly basis with a cost not to exceed $18,600, so
that we can utilize their services where most appropriate. It is doubtful that we
will apply for all of the funding programs available as we are continuing to work
with MnDOT personnel to identify the most appropriate funding program for
each project and where we have the best chance for success in securing
funding. Staff recommends that the funding for these professional services
come from the Collector Street fund, as all of the proposed projects entail
collector street improvements.
I :ICOUNCIL IAGNRPTSI200 I I TH13 intersections. DOC
2
The City Council will be involved in the application process and no application
will be submitted without the approval of the City Council. Staff will provide the
Council with periodic updates and at various intervals the City Council will be
asked to pass resolutions actually authorizing the submission of the funding
application..
ALTERNATIVES:
Staff is trying to be aggressive in securing funding for these important projects
and this is our recommendation on how to best secure the funding. The
alternatives for the City Council to consider:
1. Approve a resolution which authorizes WSB & Associates to provide
engineering services to assist the City in preparing and submitting Federal and
State funding applications for TH 13 intersection improvements for a total fee
not to exceed $18,600.
2. Deny this item for a specific reason and provide staff with direction.
ACTION REQUIRED:
A motion and a second to adopt the Resolution stated above.
REVIEWED BY:
3
J:\COUNCILIAGNRPTS\2001 \THl 3 intersections. DOC
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RESOLUTION 01-~,
A RESOLUTION APPROVING WSB & ASSOCIATES TO PROVIDE PROFESSIONAL
ENGINEERING SERVICES FOR FEDERAL AND STATE FUNDING FOR TH 13 INTERSECTION
IMPROVEMENTS
MOTION BY:
\~t
SECOND BY:
J-l
WHEREAS,
the City wants to provide a safe and efficient transportation system for its
businesses and residents; and
WHEREAS,
the City has placed a high priority on four intersection improvements on state
TH 13 in its Capital Improvement Program; and
WHEREAS,
WSB and Associates has prepared plans for the Commerce/Boudin/TH 13
intersections, and done work on the TH13/CSAH 23/Five Hawks intersection
both of which are part of the funding requests; and
WHEREAS,
each of these projects is dependent on significant funding from state or federal
sources, and WSB and Associates is familiar with the funding criteria, forms
and timeline.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA that
1. The recitals set forth above are incorporated herein.
2. WSB & Associates is hereby authorized to provide engineering services for preparation of
federal and state funding applications for the TH 13 improvements on an hourly basis for a
total fee not to exceed $18,600 to be drawn from the Collector Street Fund.
Passed and adopted this 18th day of June, 2001.
YES
NO
Mader \ / Mader
Ericson / Ericson
Gundlach Gundlach
Petersen /\ Petersen
Zieska I Zieska
{Seal}
City Manager
4
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AN EQUAL OPPORTUNITY EMPLOYER
JUN-08-2001 11:30
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WSB & RSSOCIRTES INC.
7635411700 P.02/05
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Mr. Bud Osmundson, P .E.
Public Works Director
City of Prior Lake
17073 Adelmann Street
Prior Lake, MN 55372
Re: Proposal for Engineering Services
TH 13 Funding Applications
City of Prior
WSB Proposal No. 073-01
Dear Mr. Osmundson:
WSB & Associates, Inc. is pleased to submit this proposal for professional engineering
services for development of concept layouts and funding application submittals for four
areas along Trunk Highway (TH) 13 in the City of Prior Lake. The proposed projects
include:
1. TH 13 at Boudin Street / Commerce Avenue:
This project includes roadway widening ofTH 13, a new signal system located
between Boudin Street and Commerce Avenue, constructing a right-in only at the
existing Commerce Avenue, eliminating the Boudin Street intersection to TH 13, and
turn lane channelizations on TH 13. In addition, the project will involve the
realigmnent and connection of the frontage road on the west side ofTH 13.
A preliminary layout has been prepared and approved by the City Council and a
Cooperative Agreement submittal was completed in 1999. Some funding was
allocated at that time, but due to the limit of the amowit of funding, the City declined
to proceed with the project at that time. This project would involve final revisions to
the existing layout, update of the crash analysis and traffic volume study, preparation
of the MnlDOT Cooperative Agreement submittal, and preparation of the TEA 21
application for STP funds.
2. TH 13 at 15 dh Street:
WSB & Associates prepared an intersection study at this location in November of
1998, The results of that study indicated that safety improvements should be made at
the intersection. The study evaluated several options for realigmnent of the
intersection and channelization ofTH 13. Again, due to funding constraints, no
improvements were authorized at that time. Recently, a new high school was
approved for construction on I 50th Street at CSAH 27. Therefore, this route will be
used for access to the new high school.
The proposed project will involve preparation of a concept layout for approval and
coordination with the City of Prior Lake, City of Savage, and MnlDOT. In addition,
a MnlDOT Cooperative Agreement Funding application will be prepared.
Minneapoli$ . St. Cloud, Equal Opportunity Employer
JU~~-08- 2001 11 : 31
WSB & RSSOCIRTES INC.
7635411700 P,03/05
Mr. Bud Osmundson
City of Prior Lake
June 6,2001
Page 2
3. TH 13 at CSAH 44:
Prior Lake is currently developing a dO'WIltown streetscape project, which will
include the reconstruction of Main Street from Dakota Street to just south of the
existing CSAH 44 intersection. The City, Scott County, and Mn/DOT have looked
at this intersection in the past to realign the sharp curve and closeness of the
intersection of Main Street at Franklin Trail. Currently, the City has secured the
property to the west of this intersection in preparation of the intersection
realignment.
The proposed project will involve the preparation of a concept layout, coordination
with Scott County and Mn/DOT, and preparation of a MnlDOT Cooperative
Agreement Funding application for the project.
4, TH 13 at CSAH 23:
The TH 13 at CSAH 23 project has been considered by both the Cities of Prior Lake
and Scott County for several years. It involves the relocation of CSAH 23 to line up
with Five Hawks and completion oftb.e Ring Road south and east ofTH 13. Tbis
project would also include the closing of several accesses and street connections
along TH 13.
This project would involve the preparation of roadway and local concept layouts for
coordination and approval with Scott County and MnlDOT. In addition, a MnlDOT
Cooperative Agreement Funding and TEA 21 Funding application will be prepared,
Based on the above project assumptions) the following scope of work has been developed
for preparing the concept layouts and funding applications for these projects.
Scope of Work
Task 1 - Project Managemen.t: This task includes periodic meetings with the City of Prior
Lake to review the overall project status. It also includes all administrative activities,
including invoicing and progress reports. It is assumed that up to four (4) meetings will be
held as part of this task.
Task 2 - Data Collection: Available data will be collected from MnlDOT, Scott County,
and the Cities of Prior Lake and Savage. This data will include, but is not limited to:
all electronic base mapping files
haJJ-section maps
traffic volume information
crash data
as-built plans
F:\WPWIN\proposal\prior ukc\TH 13 Funding Apps.doc:
JUN-08-2001 11:31
WSB & ASSOCIATES INC.
7535411700 P.04/05
Mr. Bud Osmundson
City ofPnor Lake
June 6, 2001
Page 3
It is assumed that as part of this task, WSB will conduct 10 (ten) 48-hour traffic volume
counts in the corridor and six 12-hour turning movement counts at selected intersections in
the corridor.
Task 3 - Base MaDoinff/Survevs: WSB will prepare electronic base mapping using data
provided by the City of Prior Lake. It is assumed at this time that no additional survey will
be required for preparation of the base mapping,
Task 4 - Lavout PreDaration: A geometric layout will be prepared for each funding
application identifying the key features of each project. The geometric layouts will be based
on current concept plans and discussions with City Staff and City Council. The layouts will
be submitted to Mn/DOT, City of Savage, and other impacted agencies for their initial
review. Based on their comments, revised layouts will be completed for final approval
through the Cooperative Agreement submittals.
Task 5 - AS!encv Coordination: Coordination with the City of Savage, Scott County, and
MnJDOT will be required throughout the layout approval phase. This will include up to two
(2) meetings with the City of Savage, two (2) meetings with Scott County, and up to six (6)
meetings with MnlDOT to discuss the four intersections. These meetings will involve the
review of the concept layouts and designs and discuss any critical issues prior to final layout
approval.
Task 6 - Preliminary ODinion of Probable Cost; Based on the final layouts, a preliminary
opinion of probable cost will be developed for each funding application. This will include
all pertinent items and anticipated cost splits between all impacted agencies.
Task 7 - Cooperative A![reementSubmittals:Following approval of the layout by MnlDOT,
the City of Savage, the City of Prior Lake, and Scott COWlty a Cooperative Agreement
submittal will be made for each of the four areas. The cooperative agreement submittal
package will include the proposed layout, traffic volume data, a signal warrant analysis, a
crash investigation, and the opinion of probable cost. This package will be submitted to
Mn/DOT for their concurrence and approval through the cooperative agreement process.
Task 8 - TEA 21 Fundin~ Aoolication Submittals: TEA 21 application submittals will be
prepared and submitted to the Metropolitan Council, Transportation Advisory Board (TAB)
for their review, This will involve preparing the funding application package required by
TAB. This application will be submitted for the Commerce Avenue /Boudin Street and
CSAH 23 projects.
Task 9 - Other Fundini! Sources Submittals: WSB will prepare other funding source
applications as requested by the City. These could include Hazard Elimination Safety
(RES) or other sources. WSB will work with the City to identify these potential funding
sources. This task will be completed on an hourly basis.
F:\WPWlN"9roposal\prior Lake\TH 13 Funding Apps.doc
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JUN-08-2001 11:32
WSB & ASSOCIATES INC.
7635411700 P.0S/0S
Mr. Bud Osmundson
City of Prior Lake
J1Ule 6, 2001
Page 4
Schedule
The following schedule is anticipated to be followed in preparation of the funding
application.
. Project Managem.ent ........ ....,......... ....... ............ .... .........,. ............ ............ ..... Ongoing
. Data Collection....................................................................July 1 thru. July 31,2001
. Alternative Concept Development and Review....... July 1 thru September 30, 2001
. TEA 21 Submittals ..._.......~~.......................................................................August 20,2001
. Cooperative Agreement Submittals...................,..........,.,..............,., October 1, 2001
Estimated Costs
The estimated cost for preparation of each alternative layout and funding application based
on the above scope of work, will be as follows:
1 TH 13 at Commerce Avenue/Boudin Street
2 TH 13 at 150th Street
3 TH 13 at CSAH 44
4 TH 13 at CSAH 23
Total
Data Collection I
Mapping
$500
$2,900
$3,500
$3,500
$10,400
Cooperative
Agreements
$500
$ , .300
$1,300
$' ,300
$4,400
TEA 21
$1.400
$0
$0
$2.400
$3,800
If you have any questions or need any additional infonnation, please do not hesitate to give
me or Dave Hutton a call. Once again, we appreciate the opportunity to serve the City of
Prior Lake and look fOIVIard to a successful project.
Sincerely,
WSB & Associates, Inc.
C"k1\)J0'"-
Charles T. Rickart, P .E.
AssociatelProject Manager
c: Dave Hutton. WSB & Associates, Inc.
Bret Weiss, WSB & Associates, Inc.
nm
F:\WPWIN\propos.a1\prior Lake\TH 13 Funding Apps.doc