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HomeMy WebLinkAbout9E - Pavement Management Sys DATE: AGENDA #: PREPARED BY: AGENDA ITEM: DISCUSSION: CITY COUNCIL AGENDA REPORT JULY 2,2001 9E SUE MCDERMOTT, CITY ENGINEER CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING TKDA AND ASSOCIATES, INC. TO PROVIDE CONSULTING SERVICES FOR DEVELOPMENT OF A PAVEMENT MANAGEMENT SYSTEM. HISTORY Each year, as a part of the annual Five Year Capital Improvement Program (CIP) update, the staff identifies areas in the City for street reconstruction. Presently identification is done with out a complete citywide evaluation of roadway conditions. In 2000, the Engineering Department purchased Cartegraph PAVEMENTview software to initiate a citywide pavement management system. With an accurate citywide database, this software provides a pavement inventory and maintenance information. It also assists with preparation of the CIP by providing alternative analyses, costs and benefits. To date, because of the magnitude of the project, the staff has not been able to assemble the database necessary to utilize this software. In June 1999, the Government Accounting Standards Board (GASB) published changes in state and local government financial reporting, GASB Statement No. 34. Under GASB 34, by the year 2003, the City will be required to report on public infrastructure assets in terms of their life spans, in the same way businesses account for their buildings and machinery. Implementation of a computerized pavement management system will provide staff with the tools to track this information. This agenda item seeks Council approval to secure the professional services necessary to assemble the initial database so we can utilize this software for year-to-year street reconstruction and asset management purposes. CURRENT CIRCUMSTANCES Last year we purchased this software after evaluating various alternatives. This software is used by numerous other metropolitan area cities. Once the database is established the program is easy for the staff to maintain and update. The software has an added important feature: modules are available for our sewer and water systems. GASB 34 will require that these systems be depreciated just as it does for roadways. 1l6006I~ll.'g€irwk Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245 ] AN EQUAL OPPORTUNITY EMPLOYER 11'- FISCAL IMPACT: ALTERNATIVES: PavementManagement In January, staff met with Michael Malszycki from the consulting firm of TKDA, to discuss the types of services TKDA could provide in the implementation of a pavement management system utilizing the software the City has. TKDA has provided a quote of $19,100 (not to exceed) to complete a database of all road segments with in the City (approximately 360). This database would rate the pavement for each of the road segments utilizing a standard system and inputting the information into Cartegraph's database. The data that will be entered will rate the pavement distress, ride, safety and serviceability of each segment TKDA will complete the work in a 30 to 60 day time frame. During data collection and preparation of the customized data form, TKDA staff would provide training to City staff in order for City staff to take over the yearly or bi- yearly inspections and data input that will be required to keep the data up to date. Mr. Malszycki will be in attendance at the Council meeting to give a brief presentation and answer any questions. Staff found one other company that would prepare a similar database using a different software package, which could then be imported into the Cartegraph format. We did not pursue a quote from this company since the training on the Cartegraph software is considered an important service that TKDA will provide. ISSUES Staff recommends utilizing a consulting firm with experience in Cartegraph software. TKDA is the local firm with this experience. The attached standard contract outlines the 60-day completion time and fee not to exceed $19,100. CONCLUSION Staff recommends entering into a contract with TKDA in the amount of $19,100 to provide the database for implementation of the City's pavement management system. Funding for the $19,100 pavement management system database is recommended to be funded at 80% ($15,280) from the Construction Fund and 20% ($3,820) from the Collector Street fund. There are three alternatives for the City Council to consider: 1. Approve a Resolution authorizing the Mayor and City Manager to enter into the City's Standard Professional Services Contract with TKDA & Associates, Inc. to provide pavement management system services in the amount of $19,100. 2. Deny this item for a specific reason and provide staff with direction. 3. Table this item until some date in the future. 2 RECOMMENDED MOTION: PavementManagement 11- A motion and second to approve a Resolution authorizing the Mayor and City Manager to enter into the Standard Professional Services Contract with TKDA & Associates, Inc. to provide pavement management system services in the amount of $19,100. REVIEWED BY: 3 RESOLUTION 01.XX RESOLUTION AUTHORIZING TKDA & ASSOCIATES, INC. TO PROVIDE PAVEMENT MANAGEMENT SYSTEM SERVICES MOTION BY: SECOND BY: WHEREAS, the City of Prior Lake uses a five-year Capital Improvement Program to plan its infrastructure improvements, and WHEREAS, the City will be required to comply with GASB 34 on public infrastructure assets, and WHEREAS, the City can not cost effectively provide these services at its current staffing level. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA, TKDA & Associates, Inc. is hereby authorized to provide pavement management system services in accordance with their proposal dated February 28, 2001, and BE IT FURTHER RESOLVED, that funding for these engineering services will be drawn from the Construction Fund ($15,280) and the Collector Street Fund ($3,820) and the Mayor and City Manager are authorized to execute said agreement on behalf of the City. Passed and adopted this 2nd day of June, 2001. YES NO Mader Mader Ericson Ericson Gundlach Gundlach Petersen Petersen Zieska Zieska {Seal} Frank Boyles City Manager City of Prior Lake 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245 G:\resolution01\pavementDOC AN EQUAL OPPORTUNITY EMPLOYER I r :r 1 ST ANDARD AGREEMENT FOR ENGINEERING SERVICES THIS AGREEMENT is made on the 2nd day of July , 2001 between the City of Prior Lake, Minnesota (hereinafter "City"), whose business address is 16200 Eagle Creek Avenue S.E., Prior Lake, MN 55372-1714, and TKDA & Associates, Inc. (hereinafter Engineer") whose business address is 1500 Piper Jaffray Plaza, 444 Cedar Street, Saint Paul, Minnesota 55101-2140 PRELIMINARY STATEMENT The City has adopted a policy regarding the selection and hiring of consultants to provide a variety of professional services for City projects. That policy requires that persons, firms or corporations providing such services enter into written contracts with the City. The purpose of this contract is to set forth the terms and conditions for establishing a pavement managemet database utilizing Cartegraph software. The City and Engineer agree as follows: 1. Engineer's Services. The Engineer agrees to provide professional services as described in Exhibit A, attached and made a part of this Agreement. 2. Time for Performance of Services. The Engineer or Architect shall perform the services outlined in Exhibit A within the term outlined in Paragraph 10 of this agreement. 3. Compensation for Services. City agrees to pay the Engineer or Architect for services as described in Exhibit A. Compensation shall be in accordance with Exhibit A, attached and made a part of this Agreement. 4. Engineering Service for Project. The Engineer or Architect, upon direction of the City, agrees to perform the following services: A. See Exhibits A (Work Scope, Budget and Schedule). B. Special Engineer may be utilized by the Engineer when required by the complex or specialized nature of the Project and when authorized in writing by the City. C. City agrees to pay Engineer for extra services by the Engineer or Special Engineer when authorized in writing by the City. 5. The City agrees to provide the Engineer with the complete information concerning the scope of the Project and to perfonn the following services: GIFORMSIAGREEDOC A. Access to the Area. The City shall obtain access to and make all provisions for the Engineer to enter upon public and private lands as required for the Engineer to perform such work as surveys and inspections in the development of the Project. B. Consideration of the Engineer's Work. The City shall give thorough consideration to all reports, sketches, estimates, drawings, and other documents presented by the Engineer, and shall inform the Engineer of all decisions within a reasonable time so as not to delay the work of the Engineer. C. Standards. The City shall furnish the Engineer with a copy of any design and construction standards they may require in the preparation of the report for the Project. D. Owner's Representative. A person shall be appointed to act as the City's representative with respect to the work to be performed under this Agreement. He or she shall have complete authority to transmit instructions, receive information, interpret, and define the City's policy and decisions with respect to the materials, equipment, elements and systems pertinent to the work covered by this Agreement. 6. Method of Payment. The Engineer shall submit to the City, on a monthly basis, itemized bills for professional services performed under Section 4 of this Agreement. Bills submitted shall be paid in the same manner as other claims made to the City. G:\FORMSIAGREEDOC II A. Progress Payment. For work reimbursed on an hourly basis, the Engineer shall indicate for each employee, his or her name, job title, the number of hours worked, rate of pay for each employee, a computation of amounts due for each employee, and the total amount due for each project task. Engineer shall verify all statement submitted for payment in compliance with MilU1esota Statutes Sections 471.38 and 471.3.91. For reimbursable expenses, if permitted in Exhibit A, the Engineer shall provide such documentation as reasonably required by the City. B. Abandoned or Suspended Work. If any work performed by the Engineer is abandoned or suspended in whole or in part by the City, the Engineer shall be paid for any services performed on account of it prior to receipt of written notice from the City of such abandonment or suspension, all as shown on Exhibit A attached hereto and incorporated herein by reference. C. Compensation for Services of the Engineer. The City shall pay the Engineer for the services described in Exhibit A of this Agreement. The fee that the City will pay under this Agreement shall not exceed the amount shown on Exhibit A for this project. D. Payments for the Engineer or Reimbursable Costs. The Engineer or Architect shall be reimbursed for the work of special consultants, as described in Section 2 4B, and for other items when authorized in writing by the City. Such items shall include: transportation of principals and employees on special trips to the Project or to other locations, materials and supplies, and AutoCADD as required to expedite the work, and reproduction of reports. 7. Accuracy of Work. Engineer shall be responsible for the accuracy of the work and the utilization of all determinant data, and shall promptly make necessary revisions or corrections resulting from errors and omissions on the part of Engineer without additional compensation. If the date or materials furnished by the City, and used in the conduct of this work are found to be in error, incorrect, or inappropriate, the City shall direct Engineer to modify, update, and/or correct the affected work product. All such corrective work performed by Engineer shall be considered to be additional services for which additional compensation shall be paid to Engineer on the basis of Engineer's standard fees or actual costs incurred. 8. Project Manager and Staffing. The Engineer has designated Michael Malszycki to serve on the Project. They shall be assisted by other staff members as necessary to facilitate the completion of the Project in accordance with the terms established herein. Engineer may not remove or replace Michael Malszycki from the Project without the approval of the City. 9. Audit Disclosure. The Engineer shall allow the City or its duly authorized agents reasonable access to such of the Engineer's books and records as are pertinent to all services provided under this Agreement. Any reports, information, data, etc. given to, or prepared or assembled by, the Engineer under this Agreement which the client requests to be kept confidential shall not be made available to any individual or organization without the City's prior written approval. All finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, and reports prepared by the Engineer shall become the property of the City upon termination of this Agreement, but Engineer may retain copies of such documents as records of the services provided. 10. Term. The term ofthis Agreement shall be from July 3, 2001 through August 31, 2001 , the date of signature by the parties notwithstanding. This Agreement may be extended upon the written mutual consent of the parties for such additional period as they deem appropriate, and upon the terms and conditions as herein stated. 11. Termination. This Agreement may be terminated by either party by seven (7) days' written notice delivered to the other party at the address written above. Upon termination under this provision if there is no fault of the Engineer, the Engineer shall be paid for services rendered and reimbursable expenses until the effective date of termination. If however, the City terminates the Agreement because of the Engineer has failed to perform in accordance with this Agreement, no further payment shall be made to the Engineer, and the City may retain another contractor to undertake or complete the work identified in Paragraph 1. If as a result, the City incurs total costs for the work (including G:\FORMSIAGREEDOC 3 payments to both the present contractor and a future contractor) which exceed a maximum Agreement amount, if any, specified under Paragraph 3, then the Engineer shall be responsible for the difference between the cost actually incurred and the Agreement amount. 12. Subcontractor. The Engineer shall not enter into subcontracts for services provided under this Agreement except as noted in the scope of services, without the express written consent of the City. The Engineer shall pay any subcontractor involved in the performance of this Agreement within the (10) days of the Engineer's receipt of payment by the City for undisputed services provided by the subcontractor. If the Engineer fails within that time to pay the subcontractor any undisputed amount for which the Engineer or Architect has received payment by the City, the Engineer shall pay interest to the subcontractor on the unpaid amount at the rate of 1.5 percent per month or any part of a month. The minimum monthly interest penalty payment for an unpaid balance of $100 or more is $10. For an unpaid balance of less than $100, the Engineer shall pay the actual interest penalty due to the subcontractor. A subcontractor who prevails in a civil action to collect interest penalties from the Engineer shall be awarded its costs and disbursements, including attorney's fees, incurred in bringing the action. 13. Independent Engineer. At all times and for all purposes herein, the Engineer is an independent contractor and not an employee of the City. No statement herein shall be construed so as to find the Engineer an employee of the City. 14. Non-Discrimination. During the performance of this contract, the Engineer shall not discriminate against any employee or applicants for employment because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, or age. The Engineer shall post in places available to employees and applicants for employment, notices setting forth the provision of this non-discrimination clause and stating that all qualified applicants will receive consideration for employment. The Engineer shall incorporate the foregoing requirements of this paragraph in all of its subcontracts for program work, and will require all of its subcontractors for such work to incorporate such requirements in all subcontracts for program work. 15. Assignment. Neither party shall assign this Agreement, nor any interest arising herein, without the written consent of the other party. 16. Services Not Provided For. No claim for services furnished by the Engineer not specifically provided for herein shall be honored by the City. 17. Severability. The provisions of this Agreement are severable. If any portion hereof is, for any reason, held by a court of competent jurisdiction to be contrary to law, such decision shall not affect the remaining provisions of this Agreement. 18. Entire Agreement. The entire agreement of the parties is contained herein. This Agreement supersedes all oral agreements and negotiations between the parties relating to G:\FORMSIAGREE,DOC 4 II the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Agreement shall be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein. 19. Compliance with Laws and Regulations. In providing services hereunder, the Engineer shall abide by all statutes, ordinances, rules and regulations pertaining to the provisions of services to be provided. Any violations shall constitute a material breach of this Agreement and entitle the City to immediately terminate this Agreement. 20. Waiver. Any waiver by either party of a breach of any provisions of this Agreement shall not affect, in any respect, the validity of the remainder of this Agreement. 21. Indemnification. Engineer agrees to defend, indemnify and hold the City, its officers, and employees harmless from any liability, claims, damages, costs, judgments, or expenses, including reasonable attorney's fees, resulting directly or indirectly from an act or omission (including without limitation professional errors or omissions) of the Engineer, its agents, employees, or subcontractors in the performance of the services provided by this Agreement and against all losses by reason of the failure of said Engineer fully to perform, in any respect, all obligations under this Agreement. 22. Insurance. GIFORMSIAGREE,DOC A. General Liability. During the term of this Agreement, Engineer shall maintain a general liability insurance policy with limits of at least $600,000 for each person, and each occurrence, for both personal injury and property damage. This policy shall name the City as an additional insured for the services provided under this Agreement and shall provide that the Engineer's coverage shall be the primary coverage in the event of a loss. The policy shall also insure the indemnification obligation contained in Paragraph No. 21. A certificate of insurance on the City's approved form which verifies the existence of this insurance coverage must be provided to the City before work under this Agreement is begun. B. Worker's Compensation. The Engineer shall secure and maintain such insurance as will protect Engineer from claims under the Worker's Compensation Acts and from claims for bodily injury, death, or property damage which may arise from the performance of Engineer's services under this Agreement. C. Professional Liability Insurance. The Engineer agrees to provide to the City a certificate evidencing that they have in effect, with an insurance company in good standing and authorized to do business in Milmesota, a professional liability insurance policy. Said policy shall insure payment of damage for legal liability arising out of the performance of professional services for the City, in the insured's capacity as the Engineer, if such legal liability is caused by an error, omission, or negligent act of the insured or any person or organization for whom 5 the insured is legally liable. Said policy shall provide an aggregate limit of $1,000,000. 23. Records Access. The Engineer shall provide the City access to any books, documents, papers, and records which are directly pertinent to the specific contract, for the purpose of making audit, examination, excerpts, and transcriptions, for three years after final payments and all other pending matters related to this contract are closed. 24. Ownership of Documents. All plans, diagrams, analyses, reports, and information generated in cOlmection with performance of the Agreement shall become the property of the City. The City may use the information for its purposes. Such use by the City shall not relieve any liability on the part of the Engineer or Architect. 25. Governing Law. Thi~ Agreement shall be controlled by the laws of the State of Minnesota. Executed as of the day and year first written above. Reviewed for Engineering: CITY OF PRIOR LAKE City Engineer City Manager Mayor TKDA & ASSOCIATES By: Its: By: Its: G:\FORMS\AGREEDOC 6 1 I T EXHIBIT II All TKDA TOL TZ, KING, DUVALL, ANDERSON AND ASSOCIATES, INCORPORATED ENGINEERS. ARCHITECTS. PLANNERS 1500 PIPER JAFFRAY PLAZA 444 CEDAR STREET SAINT PAUL, MINNESOTA 55101-2140 PHONE: 651/292.4400 FAX: 651/292-0083 June 21,2001 Ms. Susan McDermott City Engineer 16200 Eagle Creek Avenue SE Prior Lake, Minnesota 55372-1787 Dear Ms. McDermott, As a follow-up to the training session that I had with you and members of your staff on the 12th of January, 200 l, I want to thank you for the opportunity to meet with your staff and mention that I am also available to the City of Prior Lake for other types of services with Cartegraph. As the City progresses with establishing a pavement management database, I would like to make you aware of some other services that TKDA can provide. TKDA personnel have long provided pavement ratings for its client cities and now, with PavementViewPlus, this task can be compiled within the program using our notebook computers and then the completed data can be transferred to the City's computer system. Annual inspections could also be accomplished by TKDA or, if the City desired, City staff could take over the yearly inspections. TKDA would, if asked, provide follow-up support with installation of periodic updates (patches) as they become available and further train City personnel in the PavementViewPlus capabilities of reporting and planning scenarios. For your consideration we have estimated the cost to provide a completed database of the approximately 360 road segments that we have identified within the City of Prior Lake. This cost estimate includes the process of inputting the road segments into the database, identifying key information the City should be collecting within the application, rating the pavement over those 360 road segments, and installing the completed project onto the City's desktop computer system. This project could be substantially completed within 60 days. It is estimated that the segmentation and data collection process would take about 30 days, and the remaining 30 days would be used for follow-up data collection, assistance in customizing a database form, and installation of the database onto the City's computer system. The approximate cost of $19,100 dollars for the above service could be spread across one, two, or up to a maximum of three years. This would allow for more .time in the budget process and still keep the database up to date if it is not spread out more than three years. If the project were . " to be carried out over two or three years there may be a slight increase in the per year cost to cover normal inflationary costs. An Equal Opportunity Employer Ms. Susan McDermott June 21, 2001 Page 2 EXHIBIT II A II If you are interested in pursuing this, we will put together an RFP with more formal language and accurate numbers. We would be pleased to have the opportunity to submit such a proposal to the City of Prior Lake in the near future. I look forward to hearing from you after you have considered the items I have listed here and, again, thank you for your time in attending the meeting I had with you and your staff last January. I hope that things progress in a timely and beneficial manner as you go forward with your Pavement Management process. Sincerely, ~" V~9.~ Michael D. Malszycki Engineering Specialist TKDA I I TKDA TOL TZ. KING. DUVALL. ANDERSON AND ASSOCIATES. INCORPORATED ENGINEERS. ARCHITECTS. PLANNERS 1500 PIPER JAFFRAY PLAZA 444 CEDAR STREET SAINT PAUL. MINNESOTA 55101-2140 PHONE: 651/292-4400 FAX: 651/292-0063 June 21, 2001 Ms. Susan McDermott City Engineer 16200 Eagle Creek Avenue SE Prior Lake, Minnesota 55372-1787 Dear Ms. McDermott, As a follow-up to the training session that I ha? with you and members of your staff on the 12th of January, 2001, I want to thank you for the opportunity to meet with your staff and mention that I am also available to the City of Prior Lake for other types of services with Cartegraph. As the City progresses with establishing a pavem~nt management database, I would like to make you aware of some other services that TKDA can provide. TKDA personnel have long provided pavement ratings for its client cities and now, with PavementViewPlus, this task can be compiled within the program using our notebook computers and then the completed data can be transferred to the City's computer system. Annual inspections could also be accomplished by TKDA or, if the City desired, City staff could take over the yearly inspections. TKDA would, if asked, provide follow-up support with installation of periodic updates (patches) as th~y become available and further train City personnel in the PavementViewPlus capabilities of reporting and planning scenarios. For your consideration we have estimated the cost to provide a completed database of the approximately 360 road segments that we have identified within the City of Prior Lake. This cost estimate includes the process of inputting the road segments into the database, identifying key information the City should be collecting within the application, rating the pavement over those 360 road segments, and installing the completed project onto the City's desktop computer system. This project could be substantially completed within 60 days. It is estimated that the segmentation and data collection process would take about 30 days, and the remaining 30 days would be used for follow-up data collection, assistance in customizing a database form, and installation of the database onto the City's computer system. The approximate cost of $19,100 dollars for the above service could be spread across one, two, or up to a maximum of three years. This would allow for more time in the budget process and still keep the database up to date if it is not spread out more than three years. If the project were to be carried out over two or three years there may be a slight increase in the per year cost to cover normal inflationary costs. An Equal Opportunity Employer II I I Ms. Susan McDermott June 21, 2001 Page 2 If you are interested in pursuing this, we will put together an RFP with more formal language and accurate numbers. We would be pleased to have the opportunity to submit such a proposal to the City of Prior Lake in the near future. I look forward to hearing from you after you have considered the items I have listed here and, again, thank you for your time in attending the meeting I had with you and your staff last Janu::rry. I hope that things progress in a timely and beneficial manner as you go forward with your:Pavement Management process. Sue, As per our conversation earlier today I want to mention that the break down of the above proposal is as follows: Estimated time for meetings with staff - 20 ~ours Estimated travel time - 25 hours ; Estimated time to develop road segments in '~artegraph - 10 hours Estimated time for pavement inspection - tis hours Total- 180 hours for 360 road segments at ~bout 2 per hour Please let me know if you need more info. I ~an get it to you via email or we can go over it prior to the city council meeting. Sincerely, Michael D. Malszycki Engineering Specialist TKDA II --'---------.,.~~---_. Frank Boyles From: Sent: To: Subject: Dean Williamson [dean.williamson@fcmpls.com] Monday, July 02,2001 11 :47 AM 'fboyles@cityofpriorlake.com' FW: Public Hearing > -----Original Message----- > From: Dean Williamson > Sent: Monday, July 02, 2001 11:44 > To: 'fboils@ci tyofpriorlake. com' > Subject: Public Hearing > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > AM Dear Frank: It is our understanding that the City of Prior Lake will Public Hearing this evening regarding the VACATON OF THE ROADWAY PURPOSES ADJACENT TO VELISHEK'S AUTO SALES, PARK AND THE HOLLYWOOD RESTAURANT. be conducting a EASEMENT FOR NICOLLET CLINIC Unfortunately, no one from Park Nicollet will be able to attend tonight's meeting; however, Park Nicollet does have a interest with regards to the future status. In Park Nicollet's absence, I have decided to articulate my thoughts on this subject. Park Nicollet does not utilize the frontage road because of its access off Franklin Trail. When we constructed the building we to incorporate that access point because of safety concerns and condition of the frontage road. main choose not the We have been diligently working with the City of Prior Lake in "good faith" to construct a Ring Road which I assume would be a bypass for the frontage road. Plans and specification for the Ring Road are currently being discussed with the appropriate city officials. We anticipate an agreement with the City of Prior Lake should be compete in the next 30 days with regards to the Ring Road. Personally, I feel the frontage road is very dangerous and have no objection is the City of Prior Lake decides to vacate this right-of-way. The frontage road is also in poor shape which does hamper the beautification of this area. If you have any questions, please feel free to call me at anytime. Thanks.. .Dean Williamson wi Frauenshuh Companies (952) 829-3472. 1 Frank Boyles From: Sent: To: Subject: Dean Williamson [dean.williamson@fcmpls.com] Monday, July 02,2001 11 :47 AM 'fboyles@cityofpriorlake.com' FW: Public Hearing > -----Original Message----- > From: Dean Williamson > Sent: Monday, July 02, 2001 11:44 > To: 'fboils@cityofprior1ake.com' > Subject: Public Hearing > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > > AM Dear Frank: It is our understanding that the City of Prior Lake will Public Hearing this evening regarding the VACATON OF THE ROADWAY PURPOSES ADJACENT TO VELISHEK'S AUTO SALES, PARK AND THE HOLLYWOOD RESTAURANT. be conducting a EASEMENT FOR NICOLLET CLINIC Unfortunately, no one from Park Nicollet will be able to attend tonight's meeting; however, Park Nicollet does have a interest with regards to the future status. In Park Nicollet's absence, I have decided to articulate my thoughts on this subject. Park Nicollet does not utilize the frontage road because of its access off Franklin Trail. When we constructed the building we to incorporate that access point because of safety concerns and condition of the frontage road. main choose not the We have been diligently working with the City of Prior Lake in "good faith" to construct a Ring Road which I assume would be a bypass for the frontage road. Plans and specification for the Ring Road are currently being discussed with the appropriate city officials. We anticipate an agreement with the City of Prior Lake should be compete in the next 30 days with regards to the Ring Road. Personally, I feel the frontage road is very dangerous and have no objection is the City of Prior Lake decides to vacate this right-of-way. The frontage road is also in poor shape which does hamper the beautification of this area. If you have any questions, please feel free to call me at anytime. Thanks.. .Dean Williamson wi Frauenshuh Companies (952) 829-3472. 1 11