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TO: Mayor and City Council
FROM: Ralph Teschner, Finance Director
DATE: July 9, 2001
RE: July 1,2001, City of Prior Lake Treasurer's Report
6/1/01 7/1/01
FUNDS BALANCE RECEIPTS DISBURSEMENTS BALANCE
General 1,953,223.16 2,788,964.11 1,247,659.23 3,494,528.04
Sewer & Water 4,489,828.61 398,105.00 126,496.46 4,761,437.15
Storm Water 187,288.52 24,169.82 12,343.12 199,115.22
Cable Franchise Fund 119,685.40 0.00 0.00 119,685.40
Capital Park 1,338,773.30 30,780.73 159,439.04 1,210,114.99
Severance Compo 106,347.54 510.75 18,319.93 88,538.36
ED Fed Loan Fund 66,557.71 386.18 0.00 66,943.89
ED MN Loan Fund 14,939.30 620.01 0.00 15,559.31
DAG Special Rev. Fund 244,054.80 155,231.00 5,269.50 394,016.30
Tax Increment Fund 260,096.98 10,005.72 0.00 270,102.70
TIF #2-1 (keyland) 3,584.29 11,511.11 0.00 15,095.40
TIF #2-2 (becker) 4,587.69 4,579.92 0.00 9,167.61
TIF #2-3 (amer/metro) 3,710.46 2,067.82 0.00 5,778.28
TIF #2-4 (commercial) 162,736.57 11,004.42 0.00 173,740.99
TIF #2-5 (e.m. products) 3,812.07 19,194.89 0.00 23,006.96
TIF #2-6 (nbc) 3, 115.90 25,354.05 0.00 28,469.95
TIF #2-7 (award print'g) 864.24 24,240.94 0.00 25,105.18
TIF #2-8 (dave hansen) 164.77 15,830.65 0.00 15,995.42
Equipment Fund 617,009.86 129,166.92 209.90 745,966.88
Building Fund 67,545.40 0.00 0.00 67,545.40
Construction Fund 1,088,754.21 5,357.89 165,317.36 928,794.74
Trunk Reserve 2,525,773.10 502,186.05 131,769.99 2,896,189.16
Collector Street 1,693,679.60 114,983.25 52.50 1,808,610.35
Park Ref. Imp. '97 353,475.52 0.00 0.00 353,475.52
Debt Service 4,199,762.04 2,711,039.49 2,202,629.07 4,708,172.46
Agency Fund 514,000.00 28,500.00 29,000.00 513,500.00
Totals 20,023,371.04 7,013,790.72 4,098,506.10 22,938,655.66
INVESTMENT POOL... $22,705,253.00
Investment Ratio... 98.98%
16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
Treasure.xls
10:34 AM 7/9/01
11
TO:
FROM:
DATE:
RE:
Mayor and City Council
Ralph Teschner, Finance Director
July 9,2001
July 1,2001, City of Prior Lake EDA Treasurer's Report
FUNDS
6/1/01
BALANCE
RECEIPTS DISBURSEMENTS
7/1/01
BALANCE
EDA Special Revenue
29,516.93
64.23 0.00
29,581.16
Totals
29,516.93
64.23 0.00
29,581.16
GRAND TOTAL $29,581.16
FUND DESCRIPTION: These funds are separate and segregated from
all City established funds for the purpose of
accounting only. They are reserved and expended
at the direction of the Prior Lake Economic
Development Authority for specific economic
development activity as allowed by MN Statute.
16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
Treasure.xls
10:34 AM 7/9/01
TREASURER'S REPORT FUND DESCRIPTIONS
General Fund - The General Fund represents the necessary resources to support general
operating budget expenditures of the City. The year-end fund balance represents dollars that
have accumulated over a period of time as a result of cumulative budgetary revenue
surpluses and expenditure under runs. The City Council has designated a portion of this
amount, equal to 30% of the current operating budget, for working capital to finance city
operations.
Cable Franchise Fund - This fund was created to act has a clearing house for funds that
were received from the cable franchise company as specified by ordinance which are then
paid to ISD #719 as payment support for 50% of the public access coordinator position and
for cable studio equipment replacement.
Sewer & Water Fund - The Sewer and Water Fund accounts for the collection of sewer and
water billing utility revenue. This enterprise fund balance is allocated for the operational
costs of the Water/Sewer departments and nonnally reserved for large capital municipal
system expenses.
Storm Water Fund - The Storm Water Fund is funded by the $3.75 storm water charge on
the water bills and is dedicated to finance water quality improvements including
departmental administration, storm water maintenance operations and improvement projects
such as water quality ponds.
Capital Park Fund - Capital Park funds are dedicated funds generated by the 10% park
dedication fee as a result of new development and by park support fees on new construction
building permits for the purpose of developing the City's neighborhood park and trail
system. These dollars are programmed throughout the course of the city's capital
improvement plan.
Severance Compensation Fund - This fund was established to partially fund the City's
compensated absence liability which is associated with the accrued vacation and sick leave
for employees upon employment termination. The State Auditor's Office has recommended
that local governments set aside a certain percentage on the basis of foreseeable turnover.
ED Fed/MN Loan Funds - These funds were created to account for the proceeds of
economic development grants received either from the federal government or the State of
Minnesota to provide seed money for a revolving loan account. The purpose is to provide
economic incentive for new business expansion within the community.
Tax Increment Funds - The Tax Increment Fund represents an accumulation of funds such
as bond proceeds and project administration fees charged to companies requesting project
writedowns in the form of tax increment financing for new and/or redevelopment. The TIF
district property taxes are then deposited in a number of tax increment funds established to
track their respective revenue.
H:\INvEST\IR.DOC
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Revolving Equipment Fund - A regular replacement schedule for equipment needs of the
City in excess of $5,000 has been adopted. Periodic fund transfers are appropriated to
provide supplemental revenue to finance the acquisition and purchase of new and
replacement vehicles and equipment. The long term effect of contributing occasional fund
contributions is to mitigate property tax increases and eliminate debt financing.
Building Fund - The funds within the Building Fund are bond proceeds from the issuance of
water revenue bonds necessary for the construction of the maintenance facility. The CF AC
(capital facility) charge of $7.50 on each utility bill is reserved to pay the bond principal
and interest installments.
Construction Fund - Construction Fund dollars represent unexpended bond proceeds which
are reserved to pay for improvement projects that have been approved by the City Council
on an annual basis. For the most part, these moneys are necessary to complete outstanding
construction contracts and related engineering and professional services.
Park Referendum Fund - Park Referendum Fund dollars represent unexpended bond
proceeds which are reserved to pay for improvement projects that have been authorized by
the City Council and approved by the voters as a result of the referendum election
conducted during 1997. For the most part, these moneys are necessary to complete
outstanding construction contracts and related engineering and professional services
associated with those identified park improvements.
Trunk Reserve Fund - The Trunk Reserve Fund consists of dedicated revenue generated
from utility connection pern1its and acreage fees assessed at time of sewer and water
installation for the purpose of recovering trunk oversizing costs and central municipal
system improvements i.e., wells lift stations, force mains, etc. These dollars are
programmed throughout the course of the city's capital improvement plan.
Collector Street Fund - The Collector Street Fund consists of dedicated revenue generated
by fees associated with new development and new construction building permits for the
purpose of funding pedestrian related improvements i.e., bikeways, sidewalks, trail systems
plus right of way acquisition along collector streets and occasional collector street links.
Debt Service Fund - The Debt Service Fund represents prepayments of special assessments,
property tax collections and special levies needed to amortize the outstanding bonded
indebtedness of the City. This fund balance is 100% reserved for the payment of bond
principal and interest..
DAG Special Revenue Fund - The DAG Fund is a special revenue fund to account for
project engineering and inspection fees that are collected as a result of a developer's
agreement contract. The fees are paid to the City by the developer when the contract is
executed at the time of final plat approval. These revenues are used to pay for legal
expenses and inspection services on developer installed utilities including sewer, water and
street installation for newly approved subdivisions within the City of Prior Lake.
H:\INVEST\IR.DOC
Agency Fund - The Agency Fund accounts for the $1500 residential building pern1it deposit
that is refunded to the building contractor upon final inspection. This provides the City the
required financial assurance that the property site will be adequately cleaned up and debris
free before an occupancy pern1it is granted.
Because city funds are pooled for investment purposes, interest is allocated to each fund on a
monthly basis, and is'based upon each individual fund's proportionate share of the total amount.
Overall the total investment pool does not represent excess reserves but rather available financial
resources. In most instances these funds were established and restricted for specific and
designated purposes by either Minnesota Statutes or City Code to accomplish the goals and
objectives of the City of Prior Lake.
H:\lNvEST\IR.DOC
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2 20- 2 a:
CITY OF PRIOR LAKE
Summary of Building Permits Issued
Month of JUNE. 2001
Single Family 15 3,272,000.00 19 3,944,000.00 88
Dwellings
Townhouses 14 Permits 1,657,000.00 4 Permits 657,000.00 117 Permits
# Units 14 Units 4 Units 117 Units
Multiple Units -- -- -- -- --
ADDITIONS
AND
AL TERA TIONS
1. Residential 61 376,400.00 53 165,800.00 238
2. Industrial/ -- -- 1 1,600,000.00 1
Commercial
(New)
3. Industrial & '-- -- 8 942,000.00 13
Commercial
(Additions &
Remodels)
4. Mechanical 162 -- 144 -- 1021
Permits
TOTAL 242 5,305,400.00 229 7,308,800.00 1478
TOTAL DECLARED
VAKJJJ~O.OO
Building Official
16200 ~'Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
II
CITY OF PRIOR LAKE
Summary of Building Permits Issued
1st Half- 2001
Single Family 88 108 Down 19,263,000 20,337,000 Down
Dwellings AVG AVG 19% 5%
VALUE VALUE Number of
218,898 188,305 Permits
Townhouses 117 39 Up 10,400,000 4,052,000 Up
# Units 200% 157%
Multiple Units 0 0 No Change 0 0 No Change
ADDITIONS AND
AL TERA TIONS
238 246 Down 1,213,600 1,440,000 Down
1. Residential 3% 16%
2. IndustriaV 1 2 Down 30,000 1,869,000 Down
Commercial 50% 98%
(New)
3. Industrial & 13 18 Down 5,407,000 1,045,800 Up
Commercial 28% 417%
(Additions &
Remodels)
4. Misc. Permits 1021 779 Up Set Fees --
31%
TOTAL 1478 1192 Up 36,313,600 28,743,800 Up
24% 26%
B&A~
~
16200 E'J~~leteek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
BREAKDOWN OF CALLS RESPONDED TO BY THE
PRIOR LAKE VOLUNTEER FIRE DEPARTMENT
DURING THE aTR OF APR-MAY-JUN 2001
Prior Lake (PL 1) Prior Lake (PL2)
7 Fires 3 Fires
20 Medical Calls 9 Medical Calls
6 Car Accidents 5 Car Accidents
9 Fire/Smoke Alarms 7 Fire/Smoke Alarms
1 Carbon Monoxide Alarms 1 Carbon Monoxide Alarms
3 Miscellaneous 1 Miscellaneous
46 TOTAL 26 TOTAL
Reservation 1 (Business) Reservation 2 (Residential)
3 Fires 1 Fires
0 Medical Calls 0 Medical Calls
0 Car Accidents 0 Car Accidents
3 Fire/Smoke Alarms 1 Fire/Smoke Alarms
0 Carbon Monoxide Alarms 1 Carbon Monoxide Alarms
0 Miscellaneous 0 Miscellaneous
6 TOTAL 3 TOTAL
Credit River Township Spring Lake Township
7 Fires 2 Fires
7 Medical Calls 5 Medical Calls
6 Car Accidents 5 Car Accidents
6 Fire/Smoke Alarms 2 Fire/Smoke Alarms
2 Carbon Monoxide Alarms 2 Carbon Monoxide Alarms
4 Miscellaneous 3 Miscellaneous
32 TOTAL 19 TOTAL
Mutual Aid Assists: 5
Weather Watch: 7
GRAND TOTAL 1<<
7/11/01
r 1
PRIOR LAKE FIRE DEPARTMENT'S QUARTERLY
SUMMARY OF ATTENDED CALLS FOR
APR-MAY-JUNE OF 2001
Total Calls:
Firefighter ..'
Barta, Terry
Burfeind, Scott
Buss, Joe
Chard, Dale
Chelgren, Kurt
Chromy, Dave
Davis, Brian
Friedrich, Mark
Hanish, Jeanne
Hartman, Doug
Hennen, Tony
Jensen, Dave
Johnson, Branden
Johnson, Brent
Johnson, Chris
Kathan, Rick
Kleist, Kevin
Klimers, Michael
Kline, James
Klingberg, Kenny
Korkowski, Chris
144 ###
97 x30%= 29
Calls Calls
. Attended:.' .. .Firefighter. Attended: '
39 Larson, James Jr. 56
56 Melby, Jason 59
33 Morris, Jeffery 34
58 Muelken, James 91
38 Nelson, Doug 83
43 Neimann, Jon 28
33 Oreskovich, Victor 56
58 Patchin, Brad 34
2 Peterson, Stacy 30
70 Prekker, Randy 64
63 Radanke, Dale 45
26 Radanke, Malissa 64
43 Riegert, John 38
78 Ruzicka, Jim 59
"45 '." '-.'-J.' Sam.es;Bruce 77... .
134 Schommer, Larry 27
71 Steinhaus, Rick 67
33 Stier, Larry 28
63 Weber, Bill 1
13 Weber, Clarence 78
41 Zieska, Joe 78
Zipoy, Bryan 62
7/11/01
BREAKDOWN OF CALLS RESPONDED TO BY THE
PRIOR LAKE VOLUNTEER FIRE DEPARTMENT
DURI.N,G,+HE MONTH OF JUNE 2001
Prior Lake (PL 1 )
Prior Lake (PL2)
2 Fires
7 Medical Calls
2 Car Accidents
4 Fire/Smoke Alarms
1 Carbon Monoxide Alarms
3 Miscellaneous
19 TOTAL
o Fires
1 Medical Calls
4 Car Accidents
1 Fire/Smoke Alarms
o Carbon Monoxide Alarms
o Miscellaneous
6 TOTAL
Reservation 1 (Business)
Reservation 2 (Residential)
1
o
o
. .
......"'2
o
o
3
Fires
Medical Calls
Car Accidents
. ;Flre!$ni:()k6'AlarrnS'lt.':~,,~.
.. .
Carbon Monoxide Alarms
Miscellaneous
TOTAL
o
o
o
. ,..".~.~1...
..". .
o
o
1
Fires
Medical Calls
Car Accidents
Fire/Smoke Alarms .
Carbon Monoxide Alarms'
Miscellaneous
TOTAL
Credit River Township
Spring Lake Township
3 Fires
5 Medical Calls
2 Car Accidents
3 Fire/Smoke Alarms
2 Carbon Monoxide Alarms
2 Miscellaneous
17 TOTAL
1 Fires
o Medical Calls
1 Car Accidents
o Fire/Smoke Alarms
o Carbon Monoxide Alarms
1 Miscellaneous
3 TOTAL
Mutual Aid Assists: 2
Weather Watch: 3
GRAND TOTAL 54
7/11/01
1 I
PRIOR LAKE FIRE DEPARTMENT'S MONTHLY
SUMMARY OF ATTENDED CALLS
7/11/01