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4646 Dakota Street SE
Prior Lake, MN 55372
CITY COUNCIL AGENDA REPORT
MEETING DATE:
JANUARY 3, 2011
AGENDA #:
6E
PREPARED BY:
STEVE ALBRECHT, DIRECTOR OF PUBLIC WORKS
PRESENTER:
STEVE ALBRECHT
AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION APPROVING THE 2011-
2013 PROFESSIONAL ENGINEERING SERVICES CONSULTANT POOL
DISCUSSION: Introduction
The purpose of this agenda is for the City Council to approve the 2011-
2013 Professional Engineering Services Consultant Pool.
Hi story
On February 2, 2007 the City Council directed staff to develop a process to
establish an Engineering Consultant Pool.
The purpose of the pool is to maximize efficiencies in obtaining profession-
al services quotes and proposals for City projects. The process will also
allow maximum opportunity to consultants to work on City projects thereby
insuring the most competitive prices.
On October 15, 2007 the City Council approved the 2008 -2010 Profession-
al Services Consultant Pool.
Current Circumstances
The Consultant Pool approval has expired and staff is recommending the
City Council approve the 2011 -2013 Professional Services Consultant
Pool.
In November, City staff issued a request for "Statements of Qualifications"
(SOQ) to interested Consultants. The request was advertised on the
League of Minnesota Cities Website and direct mailed to approximately 50
consultants who either participated in the 2007 SOQ or expressed interest
in being considered.
The City received SOQ's from 40 firms in four specialty areas. The Public
Works Director, Assistant City Engineer and Water Resource Engineer re-
viewed the SOQ's and made recommendations. Based on those recom-
mendations the following pool is being recommended for 2011 -2013:
Municipal &
Transportation
Surveying
Geotechnical
Water
Resources
Barr
Bolton & Menk
American
AES
Bolton & Menk
MFRA
Braun Intertec
Bonestroo
Kimle -Horn
Probe
Stork/Twin City
WSB
LHB
WSB
Wenck
WSB
Conclusion
City Staff recommends the City Council approve the 2011 -2013 Profes-
sional Services Pool as shown above.
ISSUES: By prequalifying consultants using the pool, the City is assured competition
between qualified vendors for the wide variety of projects we perform which
results in better projects accomplished cost effectively.
Prior to implementing the professional services pool, the City staff spent
many hours (up to 200 hours per year) meeting with various consultants to
discuss future /potential projects. City services and projects often require
background and understanding of City procedures and process.
The pool has resulted in a significant decrease in requested change orders
and additional project costs by consultants due to this understanding. Staff
time necessary to get consultants up to speed on projects has decreased
and better accountability by the consultants has been realized.
In summary, this process greatly improves the efficiency of using consul-
tants for the City and has resulted in high quality of work at the best prices
for the City.
FINANCIAL IM- Staff believes this process ensures the highest quality of services at the
PACT: lowest cost for the residents.
ALTERNATIVES: The alternatives are as follows:
1. Approve a resolution approving the Professional Services Consultant
Pool for a period 2011 -2013.
2. Deny this item for a specific reason and provide Staff with direction.
3. Table this item until some date in the future.
RECOMMENDED Alternative No. 1
MOTION: It
Re I'g Frank BCi L
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4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 11 -xxx
A RESOLUTION APPROVING THE 2011 -2013 PROFESSIONAL ENGINEERING SERVICES
CONSULTING POOL
Motion By:
Second By:
WHEREAS, On October 15, 2007 the City Council approved the 2008 -2010 Professional Engineering
Services Consulting Pool; and
WHEREAS, The City Council determined this process provided the highest quality of services at the
lowest cost to taxpayers; and
WHEREAS, On November 3, 2010 the City of Prior Lake sent requests for "Statements of Qualifications"
to 50 vendors in four specialty categories to establish a 2011 -2013 Professional
Engineering Services Pool; and advertised the solicitation on the League of Minnesota
Cities Website to generate a large pool of potential candidates; and
WHEREAS, City staff reviewed the submitted SOQ's and recommends the following consultants be
appointed to the Consultant Pool for 2011 -2013:
Municipal &
Transportation
Surveying
Geotechnical
Water
Resources
Bolton & Menk
Bolton & Menk
American
AES
Kimle -Horn
MFRA
Braun Intertec
Bonestroo
LHB
Probe
Stork/Twin City
WSB
WSB
WSB
Souku
Wenck
Barr
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. City staff is authorized to notify the above consultants that they will be included in the City of
Prior Lake Professional Engineering Services Consulting Pool for 2011 -2013.
3. The City retains the right to modify or solicit proposals from consultant pool at its discretion.
PASSED AND ADOPTED THIS 3r DAY OF JANUARY, 2011.
YES
NO
M ser
M ser
Erickson
Erickson
Hedberg
Hedber
Keeney
Keene
Soukup
Souku
Frank Boyles, City Manager