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HomeMy WebLinkAbout11A Council Appointments to CommitteesA FRI O\ U U \nvxsso`� 4646 Dakota Street SE Pr ior Lake. NW 55372 CITY COUNCIL AGENDA REPORT MEETING DATE: January 3, 2011 AGENDA #: 11A PREPARED BY: Frank Boyles, City Manager AGENDA ITEM: CONSIDER APPROVAL OF Cl COUNCIL APPOINTMENTS TO BOARDS, COMMISSIONS AND COMM TEES. DISCUSSION: Introduction The purpose of this agenda item is to complete the appointments required each year under the City Council bylaws. I have recommended various appointments and the Council as a body may affirm or change them. Hi story Charlotte prepared a committee matrix (attached) showing representatives to our various committees over time as well as those bodies which have been discon- tinued. I have previously provided you with an email containing my recommen- dations for appointments for 2011 as well. The City Council Bylaws provide that the first regularly scheduled meeting in January is the annual meeting of the City Council. During the annual meeting, regular business may be conducted, but the following organizational business is required to be considered: • Yearly Appointments • Yearly Fee Schedule (item 11 B). • Yearly Approval of City Council Appointed Committee Bylaws and Proce- dures (added item 11 D). • City Council Bylaws Review (added item 11 D). Current Circumstances The Council should take the following actions to fulfill its responsibility under the Bylaws: 1. Consider Acting Mayor for 2011 Councilmember Millar was Acting Mayor in 2010. Historically, the Council has appointed the most senior member of the Council, which would be Councilmember Erickson. However, this is a mayor- al appointment subject to City Council affirmation. 2. Consider Approval of Official Newspaper for 2011 The Prior Lake Ameri- can has been the City's official newspaper for years. There is no other local paper which meets the statutory prerequisites to act as the official newspaper since the law provides that the official newspaper must have an office in the community. The Prior Lake American price per column inch is proposed to be $6.99 in 2011, which is the same as 2010. 3. Consider Approval of Official Bank for 2011 In 2009, pursuant to a solicitation of bids, the City Council named U.S. Bank the City's official bank through 2010 and 2013. No action is necessary at this time. 4. Consider Approval of Local Board of Appeals and Egualization for 2011 This committee hears concerns from residents regarding the value placed on their property as of January 2 each year. The City Council has elected to re- main the LBAE for 2011. A work session was conducted earlier this evening to discuss with the Scott County Assessor how this role can most effectively be accomplished. Beginning in 2006, there was a requirement that at least one member of the Equalization Committee (i.e. the City Council) attend a training session every other year. Councilmember Hedberg and Erickson have attended the training session. 5. Consider Approval of Auditing Firm for 2011 Audits are required by law and conducted for the preceding year. During 1995, the firm of Abdo, Eick and Meyers were confirmed as City Auditors, and has been reaffirmed by the Council to serve in that capacity through 2010. The City will seek proposals for this service in 2011 for the year ending 2011. 6. Consider Approval of Fiscal Consultant for 2011 The fiscal consultant ad- vises the City Council about matters relating to the sale of bonds for capital projects. Steve Mattson of Northland Securities has acted as the City's Fiscal Consultant for more than twenty years. Staff recommends the reappointment of Mr. Mattson of Northland Securities for 2011, but will solicit proposals for the year 2012 and beyond. 7. Consider Approval of Emergency Management Director for 2011 Chief O'Rourke is recommending Police Lieutenant Randy Hofstad for 2011, which is the same as the previous year. 8. Consider Approval of Health Officer for 2011 In 2010 Dr. Michael Wilcox of Scott County acted as the City's health officer. The same is recommended for 2011. 9. Animal Control Officer for 2011 The City contracts with 4 Paws to provide these services. The present contract terminates on April 30, 2011. At that time we will solicit bids or quotes as appropriate. 10. Inspector By statute, the Mayor is the weed inspector and may dele- gate the function if desired. The function has been delegated to Al Friedges in the past and is recommended to continue. 11. Designating Investment Authority The attached resolution authorizes Je- rilyn and me to open bank and investment accounts in the name of the City of Prior Lake, conduct banking transactions, invest funds of the City and ex- ecute all purchases and withdrawals associated with such investments. 12. Bylaws and Compensation Committee Councilmembers Keeney and Mil- lar served in 2010. Councilmembers Keeney and Soukup are recommended for 2011. IVACouncRAgenda Reports1201I\01 03 S S F.- poirftern's.c x U. Special Assessment Committee Two members of the Council are to be appointed annually to serve on this committee. The committee assists the Council in implementation of the Special Assessment Policy as it relates to annual public improvement projects. Councilmembers Keeney and Hedberg served in 2010. Mayor Myser and Councilmember Hedberg are recom- mended for 2011. 14. Council Liaisons Through the City Council liaison program, Council- members act as a communication conduit between the Council and an advi- sory body. The liaison position facilitates communication between the Council and the advisory body and is a good way for Councilmembers to become fa- miliar with the operations and issues facing our advisory bodies. Liaisons are not members of the committee. Parks Advisory Lakes Advisory Planning Commission Community Safety Communications/Tech Economic Dev Advisory Traffic Safety Served in 2010 Ken Hedberg Mike Myser Richard Keeney Warren Erickson Richard Keeney Mike Myser Richard Keeney 2011 Recommendation Vanessa Soukup Mike Myser Ken Hedberg Richard Keeney Vanessa Soukup Ken Hedberg Warren Erickson 15. Manager Evaluation Committee The committee is responsible for working with the Council to complete the City Manager's annual evaluation. Councilmembers Hedberg and Millar served in 2010. Councilmembers Erick- son and Keeney are recommended for 2011. 16. Annexation Task Force Councilmembers Millar and Erickson served in 2010. Councilmembers Hedberg and Keeney are recommended for 2011. 17. Orderly Annexation Board Councilmember Millar served on this Board as the City's representative in 2010. As long as the Orderly Annexation Agree- ment exists, this three - person board representing the City, County and Town- ship is responsible for land use decisions in this area. Councilmember Hed- berg is recommended for 2011. 18. Watershed Liaison Last year, the Council appointed Mayor Myser as liai- son to the Prior Lake Spring Lake Watershed District. Mayor Myser is rec- ommended again for 2011. 19. Transit Review Board Liaison In 2010 Councilmember Erickson served in this capacity. Councilmember Soukup is recommended for 2011. 20. Downtown Redevelopment In 2010, Mayor Myser and Councilmember Hedberg served. Considering the reorganization of the City's Economic De- velopment Authority, it is recommended that the Downtown Redevelopment subcommittee's responsibilities be assumed by the Economic Development Authority. Both Mayor Myser and Councilmember Hedberg serve as the City Council's representatives to the new EDA. M:tCouncil\Agenda Reportsl201IM 03 11 Annual appointments.doc 21. Snowmobile Task Force The task force is charged with continuing rela- tionships with the snowmobile club and County representatives for the pur- pose of keeping the sport of snowmobiling viable and safe for the City of Prior Lake. Councilmember Erickson served on this task force in 2010. Council - member Keeney is recommended for 2011. 22. Mayor Myser served in 2010 and is recommended for 2011 as well. 23. SMSC: Mayor Myser and Councilmember Hedberg served as SMSC liaisons for 2010. 1 am suggesting that liaisons not be appointed and that perhaps a more effective means of communication can be developed for 2011. 24. 719: Councilmember Keeney acted as Council liaison with the School Board in 2010. Councilmember Soukup recommended in 2011. 25. Suburban Transit Association: The City Council elected that the City be- come a member of this group in 2010. Councilmember was appointed to serve for 2010. The same is recommended for 2011. 26. 169 Corridor Coalition JPA: Councilmember Erickson served as a member of this body in 2010. The same is recommended in 2011. ISSUES: The City Council should determine if, on balance, this is an appropriate mix of responsibilities for Council members which will both facilitate optimum operation of our committees and input for our Council members. FINANCIAL Per diems are paid by the City to reimburse the City Council for attendance at IMPACT: these meetings. ALTERNATIVES: 1. Act upon each appointment individually or as a group; or 2. Defer specific items for future consideration. RECOMMENDED Alternative #1. MOTION: M:ACounciAAcgenda Repertsl2.011\01 03 11 Annual appoi.itrnents.doc O� PRIO\ U U \tVXESO�� 4646 Dakota Street SE Prior Lake, MN 55372 RESOLUTION 11 -xxx A RESOLUTION DESIGNATING INVESTMENT AND BANKING AUTHORITY ON BEHALF OF THE CITY OF PRIOR LAKE Motion By: Second By: WHEREAS, the City of Prior Lake is organized as a municipal government under state statutes and duly incorporated as a city in 1891; and WHEREAS, the City is interested in designating and authorizing staff to conduct banking and investment transactions; and WHEREAS, the City is interested in investing its available funds at the highest rate of return available subject to preservation of principal and in accordance with state statutes and consistent with the cash flow needs of the City; and WHEREAS, the City's Investment Policy establishes the primary responsibility for such investments to be charged to the City Finance Director. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. Frank Boyles, the City Manager, and Jerilyn Erickson, the Finance Director, are hereby designated with full power and authority to open bank and investment accounts in the name of the City of Prior Lake, conduct banking transactions, invest such funds of the City as deemed necessary, and to execute all purchases and withdrawals associated with such investments. PASSED AND ADOPTED THIS 3rd DAY OF JANUARY, 2011. YES Specimen Signatures: Frank Boyles, City Manager ITC M ser Myser Erickson Erickson Hedberg Hedber Keeney Keene L- Soukup Souku Frank Boyles, City Manager Jerilyn Erickson, Finance Director Council Appointment History Committee 169 Corridor Coaltion JPA Annexation Task Force Bylaws & Compensation City Manager Evaluation Community Safety Advisory Committee Acting Mayor Downtown Redevelopment Economic Development Advisory Committee ISD 719 Liaison Lakes Advisory Orderly Annexation Board Parks Advisory Planning Commission SCALE SMSC Snowmobile Task Force Special Assessment Spring Lake /Prior Lake Watershed Techology /Communications Adv Com Traffic Safety Advisory Committee Tr R B Suburban Transit Association EDA Commissioners Discontinued Committees Building PAR Task Force Senior Citizen Tree Preservation CR 21 Heritage Computers, Technology, Communications Fire Station No. 2 Water Treatment Facility Downtown Redevelopment Committee SMSC Liaison 2006 Staff Frank Boyles Suesan Lea Pace Frank Boyles Suesan Lea Pace Kelly Meyer Frank Boyles Paul Snook Paul Snook Larry Poppler Ross Bittner Jane Kansier Angie Barstad AI Friedges Jane Kansier Frank Boyles Frank Bovles Ralph Teschner Steve Albrecht Suesan Lea Pace Larry Poppler Ross Bintner Steve Albrecht Bill O'Rourke Kelly Meyer Year Discontinued 2007 2007 2007 2007 2008 2008 merged 2008 2009 2009 2011 2011 2006Council 12007 Staff Jack Haugen Frank Boyles Cheri Dornbush Suesan Lea Pace Warren Erickson Frank Boyles Steve Millar Suesan Lea Pace Jack Haugen Kelly Meyer Steve Millar Frank Boyles Chad LeMair Frank Boyles Steve Millar Paul Snook Jack Haugen Paul Snook Chad LeMair Warren Erickson Larry Poppler Ross Bittner Cheri Dornbush Jane Kansier Cheri Dornbush Angie Barstad Al Friedges Chad LeMair Jane Kansier Jack Haugen Frank Boyles Jack Haugen Frank Bovles Warren Erickson Ralph Teschner Suesan Lea Pace Chad LeMair Steve Albrecht Cheri Dornbush Larry Poppler Ross Bintner Cheri Dornbush Steve Albrecht Warren Erickson Bill O'Rourke Warren Erickson Kelly Meyer 2007 Council 2008 Staff 2008 Council 2009 Staff 2009 Council Ross Bintner Warren Erickson Jane Kansier Jane Kansier Warren Erickson Jack Haugen Frank Boyles Jack Haugen Frank Boyles Jack Haugen Ken Hedberg Suesan Lea Pace Ken Hedberg Suesan Lea Pace Ken Hedberg Warren Erickson Frank Boyles Warren Erickson Frank Boyles Chad LeMair Steve Millar Suesan Lea Pace Steve Millar Suesan Lea Pace Ken Hedberg Jack Haugen Kelly Meyer Jack Haugen Kelly Meyer Warren Erickson Chad LeMair Ken Hedberg Ken Hedberg Warren Erickson Steve Millar Warren Erickson Frank Boyles Ken Hedberg Bill O'Rourke Ken Hedberg Ken Hedberg Bill O'Rourke Chad LeMair Ross Bintner Chad LeMair Warren Erickson Chad LeMair Warren Erickson Chad LeMair Chad LeMair Frank Boyles Jack Haugen Frank Boyles Warren Erickson Steve Millar Paul Snook Chad LeMair Danette Parr Steve Millar Jack Haugen Paul Snook Jack Haugen Danette Parr Warren Erickson Chad LeMair Steve Millar Warren Erickson I Kelly Meyer Jack Haugen Frank Boyles Ken Hedberg Larry Poppler Larry Poppler Ross Bintner Warren Erickson Jane Kansier Steve Millar Angie Barstad Danette Parr Kelly Meyer Warren Erickson AI Friedges Warren Erickson Jane Kansier Jack Haugen Frank Boyles Jack Haugen Frank Boyles Steve Albrecht Steve Albrecht Danette Parr Bill O'Rourke Ken Hedberg Ralph Teschner Jack Haugen Suesan Lea Pace Chad LeMair Steve Albrecht Ken Hedberg Larry Poppler Chad LeMair Ross Bintner Bill O'Rourke Frank Boyles Ken Hedberg Kelly Meyer Warren Erickson Mike Peterson Warren Erickson Steve Albrecht, Ken Hedberg Bill O'Rourke Warren Erickson I Kelly Meyer Jack Haugen Frank Boyles Jack Haugen Ken Hedberg Larry Poppler Steve Millar Suesan Lea Pace Ross Bintner Frank Boyles Warren Erickson Danette Parr Chad LeMair Warren Erickson Angie Barstad Chad LeMair Steve Millar Kelly Meyer Warren Erickson Frank Boyles Al Friedges Steve Albrecht Chad LeMair Danette Parr Ken Hedberg Jack Haugen Frank Boyles Jack Haugen Jack Haugen Frank Boyles Jack Haugen Warren Erickson Steve Albrecht Chad LeMair Bill O'Rourke Rick Keeney Ken Hedberg Jerilyn Erickson Warren Erickson Suesan Lea Pace Steve Millar Steve Millar Steve Albrecht Ken Hedberg Larry Poppler Steve Millar Ross Bintner Warren Erickson Frank Boyles Warren Erickson Steve Millar Kelly Meyer Mike Peterson Chad LeMair Steve Albrecht Jack Haugen Steve Millar Bill O'Rourke Warren Erickson liane Kansier Chad LeMair council-members 2010 Staff 2010 Council Jane Kansier Warren Erickson Frank Boyles Warren Erickson Suesan Lea Pace Steve Millar Frank Boyles Steve Millar Suesan Lea Pace Rick Keeney Kelly Meyer Ken Hedberg Danette Parr Steve Millar Bill O'Rourke Warren Erickson Steve Millar Frank Boyles Ken Hedberg Danette Parr Mike Myser Danette Parr Mike Myser Frank Boyles Rick Keeney Larry Poppler Mike Myser Ross Bintner Ken Hedberg Danette Parr Steve Millar Angie Barstad Ken Hedberg Kelly Meyer Vanessa Soukur AI Friedges Warren Erickson Danette Parr Rick Keeney Frank Boyles Mike Myser Frank Boyles Ken Hedberg Steve Albrecht Warren Erickson Bill O'Rourke Jerilyn Erickson Ken Hedberg Suesan Lea Pace Rick Keeney Steve Albrecht Larry Poppler Mike Myser Ross Bintner Kelly Meyer Rick Keeney Mike Peterson Steve Albrecht Rick Keeney Bill O'Rourke Jane Kansier Warren Erickson Jane Kansier Warren Erickson 2011 Staff Proposed 2011 Jane Kansier Warren Erickson Frank Boyles Ken Hedberg Suesan Lea Pace Rick Keeney Frank Boyles Rick Keeney Suesan Lea Pace Vanessa Soukur Kelly Meyer Warren Erickson Kelly Meyer Rick Keeney Bill O'Rourke Rick Keeney Warren Erickson * Danette Parr Ken Hedberg Frank Boyles Vanessa Soukup Larry Poppler Ross Bintner Mike Myser Danette Parr Ken Hedberg Angie Barstad Kelly Meyer AI Friedges Vanessa Soukup Danette Parr Ken Hedberg Frank Bovles Mike Mvser Steve Albrecht Rick Keeney Bill O'Rourke Jerilyn Erickson Ken Hedberg Suesan Lea Pace Mike Myser Steve Albrecht Ken Hedberg Larry Poppler Mike Myser Ross Bintner Kelly Meyer Vanessa Soukup Mike Peterson Steve Albrecht Warren Erickson Bill O'Rourke Jane Kansier Vanessa Soukup Jane Kansier Warren Erickson Frank Boyles Ken Hedberg Mike Mvser * The bylaws provide that this appointment is the Mayor's to make with affirmation by the City Council. January 3, 2011