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HomeMy WebLinkAbout0805 Regular REGULAR COUNCIL MEETING MINUTES August 5, 2002 'cALL TO ORDER AND PLEDGE OF ALLEGIANCE: Present were Mayor Haugen, Councilmembers Gundlach, Petersen, and LeMair, City Manager Boyles, City Attomey Pace, Public Works Director Osmundson, Community Development Director Rye, Finance Director Teschner, Planning Coordinator Kansier, and Recording Secretary Meyer. Councilmember Zieska was absent. APPROVAL OFAGENDA: Hau.qen: Requested adding two items. As 10A a brief report on Lakefront Days, and as 10B an announcement regarding Brewberdes Coffee House. Boyles: Requested deleting approval of the meeting minutes, noting that those items would all be available at the next regular meeting. MOTION BY PETERSEN, SECOND BY GUNDLACH TO APPROVE THE AGENDA AS AMENDED. VOTE: Ayes by Haugen, Gundlach, Petersen, and LeMair, the motion carried. APPROVAL OF MEETING MINUTES- [REMOVED] CONSENT AGENDA: (A) Consider Approval of Invoices to be Paid. (B) Consider Approval of Election Judge Appointments for 2002 Pdmary and General Election. (C) Consider Approval of Resolution 02-119 Authorizing Full and Final Payment to Municipal Builders Incorporated for Construction of Well House No. 6. (D) Consider Approval of Resolutions 02-120, 02-121 and 02-122 Approving the Final Plats and Development Contract for Deerfield 7· Addition, Deerfleld 8· Addition and Deerfield 9"~ Addition. (E) Consider Approval of Resolution 02-123 Approving Final Common Interest Community Plat (CIC) No. 1079 for Deerfield 10h Addition. (F) Consider Approval of Resolution 02-124 Approving the Common Interest Community Number 1091 (Creekside Condominium) CIC Plat. (G) Consider Approval of Resolution 02-125 Approving the Wetland Replacement Plan for CSAH 42 and CSAH 83 Roadway Upgrades. (H) Consider Approval of Refuse Hauler Permit for BFI Waste Systems. (I) Consider Approval of Fire Department Monthly Report for June and 2.d Quarter Report. Boyles: Reviewed the remaining Consent Agenda Items. MOTION BY PETERSEN, SECOND BY LEMAIR TO APPROVE CONSENT AGENDA AS SUBMITTED. VOTE: Ayes by Haugen, Gundlach, Petersen and LeMair, the motion carried. 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER City Council Meeting Minutes August 5, 2002 ITEMS REMOVED FROM THE CONSENT AGENDA: NONE. PRESENTATIONS: Customer Service Training ([.isa Lynn, Lynn & Associates) Lisa Lynn (Lynn & Associates): Reviewed the concepts of the book Raving Fans and how it relates to the customer service initiative Lynn & Associates is currently providing for all City employees. Further discussed a survey submitted to all employees and its results on their perspective of customer service efforts. Also noted that the training is taking place over a longer period of time in shorter sessions with the intention that repetitive discussions help with retention and implementing behaviors. Petersen: Complimented the program,, and noted that if there are problems With the customer service staff provides, Councilmembers typically hear about it. Believes it will be helpful to educate employees even in the event customers may not get the answers they'd prefer. LeMair: Asked how success can be measured. Lynn: Advised that one of the ways is to re-distribute the survey and measure its results against the initial results. Part of the training involves developing ways employees can get feedback from its customers, with the intent of building those mechanisms. LeMair: Commented that he is a big fan of Ken Blanchard and the Raving Fans concept. MRPA Award Presentation (Greg Boatman) Gre.q Boatman (MRPA): Discussed the Minnesota Recreation & Park Association and the cooperative recreation program between the City of Savage, the Three Rivers Park Distdct and the City of Prior Lake, Hook-a-Kid-on-Golf. Advised that the program had been awarded an MRPA Excellence Award for Recreation Programming. Congratulated Chris Esser, Recreation Supervisor on the success of the program and presented him with a plaque. Esser: Thanked the MRPA and noted the success of the new program which will also be a topic at the MRPA conference this year which will be held at Mystic Lake Casino. Dockside Teen Center (Tara Steele, Dave Evans) Tara Steele (President, Dockside Youth Development Center): introduced the members of the project present and discussed what the Dockside program is, our mission, the status of the project, short and long-range plans, and the next steps in order to accomplish our goals. Noted that students initiated the project which led to the adult advisory board as well as a youth advisory board. Discussed the federal grant monies received, the filing of articles of incorporation, and the events held in the Pdor Lake-Savage area. Advised that the goals for the project are to continue providing events and further develop the web site. Long-term goals include secudng funding to support the center, hiring a development specialist, and to establish a site for the center. Also discussed the grant that the City will consider later in the evening. LeMair: Asked about the events sponsored. 2 City Council Meeting Minutes August 5, 2002 Steele: Advised that the youth have indicated they are most interested in music activities, and there have been several concerts. Dockside also has held a car wash and sponsored the food tent on the Friday dudng Lakefront Days. Events such as the Battle of the Bands are attended by approximately 125 students. Hau,qen: Asked if Dockside will have a physical presence at Brewberdes. Steele: Advised that there has been some discussion about leasing space from Brewberdes. Further action is dependent upon receiving grants or additional funding. The Council took a brief recess. PUBLIC HEARINGS: NONE. OLD BUSINESS: NONE. NEW BUSINESS Consider Approval of a Request from Dockside Teen Center Grant Applicant. Boyles: Reviewed the agenda item in connection with the staff report. Petersen: Asked if there was previously a staff person for the Dockside program. Hoffman (Chemical Health Coordinator): Advised that a short-term grant of $15,000 from the Department of Children, Families and Learning provided for a part-time staff person. Currently the grant would allow us to fund a full-time position for one year, with an option for an additional 2 years if the program is determined to go well, totaling $150,000. Hau,qen: Asked if the grant application was competitive and what cdteda will make the grant stand out. Hoffman: Advised that the grant is competitive and the level of commitment is a large factor. So far, the community has been very receptive in supporting the project. The specific criteria is that the program must reflect the Juvenile Justice System goals. LeMair: Asked what the funding aspects are beyond the three-year period, or if the program will become self-sufficient. Hoffman: Explained that the program would probably not be self-sufficient and that the program will have to operate under more than one grant. There are a lot of grant options to consider in the future. All grants typically encourage programs to leverage as many other resoumes as possible. Clarified that the match was 2-to-1, meaning that the program must show at least half of the money available in terms of in kind contributions. MOTION BY LEMAIR, SECOND BY GUNDLACH TO APPROVE SUPPORT OF THE GRANT FOR DOCKSIDE YOUTH DEVELOPMENT CENTER WITH THE CITY AS THE APPLICANT FOR THE GRANT APPLICATION, AND DIRECTING THE CITY ATTORNEY TO PREPARE AN AGREEMENT TO ARTICULATE THE RESPONSIBILITIES OF THE PARTIES. VOTE: Ayes by Haugen, Gundlach, Petersen and LeMair, the motion carried. 3 City Counc# Meeting Minutes August 5, 2002 Consider Approval of a Resolution Accepting a Department of Natural Resources Grant for Completion of a Floating Dock in Five Hawks Outdoor Learning Center. Osmundson: Reviewed the project in connection with the staff report, noting that the floating dock would be built by the City staff with materials paid for through this grant and donations of the Pdor Lake State Bank, Optimists Club, Sportsman's Club, Rotary Club, Five Hawks families, and the Shakopee Mdewakanton Sioux Community. Boyles: Asked how it will be handled if the costs exceed the $27,000. Osmundson: Advised that a contingency has been calculated into the project, but that cost overrun is not likely. MOTION BY PETERSEN, SECOND BY GUNDLACH TO APPROVE RESOLUTION 02-126 ACCEPTING A DEPARTMENT OF NATURAL RESOURCES GRANT FOR THE CONSTRUCTION OF A FLOATING DOCK IN THE FIVE HAWKS OUTDOOR LEARNING CENTER. VOTE: Ayes by Haugen, Gundlach, Petersen, and LeUair, the motion carded. Jim Hughes (Committee Chair, Five Hawks Outdoor Leaming Center): Discussed how the project has evolved over the past 10 years through the cooperative efforts of the City and vadous other contributors. Further noted the advantages and uses of the Outdoor Learning Center, and that the facility is now part of the National Wildlife Federation Backyard program. Consider Approval of Monitoring and Maintenance Agreement for Berens Bus Storage Facility. Kansier: Reviewed the agenda item in connection with the staff report. Bo¥1es: Asked if a structure was needed. Kansier: Advised that it is strictly outdoor storage with 15 stalls for buses, plus parking for the staff. The site will also be landscaped, fenced and is consistent with impervious surface regulations. LeMair: Asked if there were gas tanks on the property. Kevin Berens (applicant): Stated that no gas tanks will be on the site. Advised that the company currently has 10 buses, and that they do not intend to lease space to other bus companies. They are hopeful that they will need the space for further expansion of the business. MOTION BY GUNDLACH, SECOND BY PETERSEN, APPROVING RESOLUTION 02-127 APPROVING AGREEMENT FOR MONITORING AND MAINTENANCE PLAN FOR THE BERENS BUS COMPANY STORAGE LOT. VOTE: Ayes by Haugen, Gundlach, Petersen, and LeMair, the motion carded. THE Consider Approval of a Resolution Authorizing Repair and Refinishing of Fire Department Units 9215 and 9220. Bo¥1es: Reviewed the agenda item in connection with the staff report. Hau.qen: Asked about the lifespan of the vehicles. 4 r/ City Council Meeting Minutes August 5, 2002 Boyles: Advised that the vehicles typically do not wear from mileage, but weight. The projected lifespan of these vehicles is 25 years. Petersen: Suggested that since Custom Fire provides much of the fire equipment, and are the Iow bid, that the Council accept the staff recommencation. LeMair: Asked if there was a reason the quotes couldn't be split taking the Iow quote from each and thereby saving approximately $7000 overall. The Council took a bdef recess while the City Attomey reviewed the specifications and considered the matter. Haugen: Advised that the City Attomey is of the opinion that the quotes can be broken apart based upon her review of the specifications. MOTION BY GUNDLACH, SECOND BY PETERSEN, APPROVING RESOLUTION 02-128 AWARDING BID TO DUSTY'S BODY SHOP IN THE AMOUNT OF $23,971.75 FOR FIRE UNIT 9215. VOTE: Ayes by Haugen, Gundlach, Petersen, and LeMair, the motion carried. MOTION BY PETERSEN, SECOND BY GUNDLACH APPROVING RESOLUTION 02-129 AWARDING BID TO CUSTOM FIRE IN THE AMOUNT OF $12,850.00 FOR FIRE UNIT 9220. VOTE: Ayes by Haugen, Gundlach, Petersen and LeMair, the motion carried. Consider Approval of Adoption of Prior Lake Vision 2020 and Prior Lake Strategic Plan. Boyles: Reviewed the agenda item in connection with the staff report, advising that City staff has already begun to implement many elements of the plan. City Manager Boyles and staff members presented the elements of the 2020 Vision and Strategic Plan. Hau,clen: Thanked those persons who were part of this long-range planning process, and noted how proud he was to play a role. Petersen: Added that he believed residents and participants are excited about the prospects this plan sets out. LeMair: Stated that participation in the 2020 Vision process was one of the first things he took part in as a new Councilmember. Believed there is a largest responsibility on this Council to continue to push these items forward both now and in the future. Gundlach: Also thanked the Mayor because the process was at his initiation. MOTION BY PETERSEN, SECOND BY LEMAtR, TO ADOPT THE 2020 PRESENTED. VOTE: Ayes by Haugen, Gundlach, Petersen, and LeMair, the motion carried. VISION AND STRATEGIC PLAN AS 5 City Council Meeting Minutes August 5, 2002 OTHER BUSINESS / COUNClLMEMBER REPORTS Bo¥1es: Reviewed the activities that took place during the Lakefront Days celebration, commenting on the partnerships, volunteerism, and civic pdde that are reflected in an event like Lakefmnt Days. Also noted that there are also some things that can be improved and those discussions have already begun. Hau.qen: Announced the newest member of the Prior Lake business community -Brewberries, which is now open at the old Lakers Restaurant site. Gundlach: Also noted the number of political signs in the fight-of-way and asked staff to follow up with a notice or phone call. A motion to adjourn was made and seconded. The meeting adjoumed at 9:21pm.// Frank Boyles, ~ Keliy I~[et~er,-Re~ording Secretary 6