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4646 Dakota Street SE
` �IN1vESO� P Prior Lake, MN 55372
CITY COUNCIL AGENDA REPORT
MEETING DATE: February 22, 2011
AGENDA #: 5G
PREPARED BY: Bill O'Rourke, Chief of Police
PRESENTER: Bill O'Rourke
AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION APPROVING AND
AUTHORIZING THE MAYOR AND CITY MANAGER TO SIGN A NEW
MASTER JOINT POWERS AGREEMENT BETWEEN THE MINNESOTA
BUREAU OF CRIMINAL APPREHENSION AND THE CITY TO USE
SYSTEMS AND TOOLS AVAILABLE OVER THE STATE'S CRIMINAL
JUSTICE DATA COMMUNICATIONS NETWORK
DISCUSSION: Introduction
The purpose of this agenda item is to: (1) seek City Council approval of a
Joint Powers Agreement between the State of Minnesota, acting through its
Department of Public Safety, Bureau of Criminal Apprehension ( "BCA ") and
the City of Prior Lake on behalf of its Police Department ( "Agency "); and
(2) to authorize the Mayor and City Manager to execute the Joint Powers
Agreement on behalf of the City.
History
There are as many as eleven (11) service agreements and /or Joint Powers
Agreements in place between the State of Minnesota, Department of Public
Safety, Bureau of Criminal Apprehension and the Prior Lake Police
Department. It is through the Bureau of Criminal Apprehension that the
Department is given access to the Federal Bureau of Investigation (FBI)
National Crime Information Center. These various agreements allow the
Police Department to access and share information necessary for both
entities to perform their public safety functions. The agreements detail the
obligations and requirements placed on the Prior Lake Police Department
and ensure that the necessary safeguards are in place to assure that the
information received is only available to cleared personnel of the Police
Department.
Current Circumstances
The Prior Lake Police Department, along with all the other law enforcement
agencies in Scott County, has recently requested additional services from
the BCA. Specifically, we will be moving toward e- charging, a service to
allow law enforcement, prosecutors and courts to electronically prepare
and transmit charging documents with each other. E- charging enables
automated routing, temporary retention, filing, and printing on demand for
criminal complaints, tab charges, citation, and DWI administrative forms.
The Bureau of Criminal Apprehension sees this requested change as a
timely opportunity to adopt its new Master Joint Powers Agreement. In
addition to consolidating the various existing service agreements, the new
Master Joint Powers Agreement makes adding future services easier.
Specifically, the Master JPA designates the Chief of Police, or the Chief's
successor, as the Agency's Authorized Representative for such purposes.
ISSUES: �his joint powers agreement signals a change in the services provided to
customers by utilizing the capabilities of the electronics which are now
commonplace in public safety. This joint powers agreement is the only way
we can get access to such services in a coordinated statewide way.
FINANCIAL There are no new fees associated with this Master Joint Powers
IMPACT: Agreement. The Department currently pays two - hundred - seventy dollars
($270) quarterly, or an annual cost of one - thousand - eighty dollars ($1,080)
to the BCA. These fees are included in the Department's operating budget.
ALTERNATIVES: 1. Adopt the Resolution approving the agreement and authorizing the
Mayor and City Manager to sign the Master Joint Powers Agreement
between the Bureau of Criminal Apprehension and the Prior Lake
Police Department.
2. Deny approval and direct further action.
RECOMMENDED Alternative #1.
MOTION:
Reviewed by
Frank Boyles,; City Manager
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C:ADocuments and Settingslogreen\My Docunnents\SharePoint DraftsWaster JPA.doc 2
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 11 -XX
A RESOLUTION APPROVING STATE OF MINNESOTA JOINT POWERS AGREEMENT
WITH THE PRIOR LAKE POLICE DEPARTMENT
MOTION BY: SECOND BY:
WHEREAS, The City of Prior Lake on behalf of its Prosecuting Attorney and Police
Department desires to enter into a Joint Powers Agreement with the State of
Minnesota, Department of Public Safety, Bureau of Criminal Apprehension to use
systems and tools available over the State's criminal justice data
communications network for which the City is eligible. The Joint Powers
Agreement further provides the City with the ability to add, modify and delete
connectivity, systems and tools over the five year life of the Agreement and
obligates the City to pay the costs for the network connection.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR
LAKE, MINNESOTA that:
1. The Joint Powers Agreement by and between the State of Minnesota acting through its
Department of Public Safety, Bureau of Criminal Apprehension and the City of Prior Lake on
behalf of its Prosecuting Attorney and Police Department is approved.
2. The Prior Lake Chief of Police, Bill O'Rourke, or the Chief's successor is designated the
Authorized Representative for the Police Department. The Authorized Representative is
authorized to execute documents that may be required to maintain the City's connection to
the systems and tools offered by the State. Cindy Kline is appointed as the Authorized
Representative's designee.
3. The Mayor and City Manager are authorized to execute Joint Powers Agreement on behalf
of the City.
Adopted this 22 day of February 2011.
City Manager, City of Prior Lake
Yes
No
M ser
M ser
Erickson
Erickson
Hedberg
Hedber
Keeney
Keene
. Soukup
Souku
City Manager, City of Prior Lake