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HomeMy WebLinkAbout0916 RegularREGULAR COUNCIL MEETING MINUTES September 16, 2002 CALL TO ORDER AND PLEDGE OF ALLEGIANCE: Present were Mayor Haugen, Councilmembers Gundlach, Petersen, Zieska, and LeMair, City Manager Boyles, City Attomey Schmitt, Public Works Director Osmundson, Community Development Director Rye, Finance Director Teschner, Planning Coordinator Kansier, and Recording Secretary Meyer. APPROVAL OF AGENDA: MOTION BY GUNDLACH, SECOND BY PETERSEN TO APPROVE THE AGENDA AS SUBMITTED. VOTE: Ayes by Haugen, Gundlach, Petersen, Zieska and LeMair, the motion carried. APPROVAL OF SEPTEMBER 3, 2002 MEETING MINUTES MOTION BY ZIESKA, SECOND BY GUNDLACH TO APROVE THE SEPTEMBER 3, 2002 REGULAR MEETING MINUTES. VOTE: Ayes by Haugen, Gundlach, Petersen, Zieska and LeUair, the motion carded. CONSENT AGENDA: (A) Consider Approval of Invoices to be Paid. (B) Consider Approval of Treasurer's Report. (C) Consider Approval of Building Permit Report. (D) Consider Approval of Animal Warden Monthly Report. (E) Consider Approval of Monthly Fire Call Report. (F) Consider Approval of Resolution 02-152 Approving the Final Plat and Authorizing Execution of the City's Standard Development Agreement for the plat Known as Red Cedar Heights. (G) Consider Approval of Resolution 02-153 Authorizing Execution of a Development Contract for the Extension of Public Services for Shepherd's Path. Boyles: Reviewed the Consent Agenda items as submitted. MOTION BY ZIESKA, SECOND BY PETERSEN TO APPROVE CONSENT AGENDA AS SUBMITTED. VOTE: Ayes by Haugen, Gundlach, Petersen, Zieska and LeMair, the motion carded. ITEMS REMOVED FROM THE CONSENT AGENDA: NONE. PRESENTATIONS: Presentation to Retiring Scott County Library Executive Director Janet Williams for 30 Years of Service. Bo,/les: Reviewed the item in connection with the staff report, reviewing some of Janet's accomplishments and challenges over the past 30 years. Haugen: Thanked Janet for her numerous efforts over the course of many years, and presented her with a recognition plaque. 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER City Council Meeting Minutes September 16, 2002 Williams: Thanked the City for its recognition and complimented the City on its continued imprevements to the Downtown area that will compliment the Librery facility we all worked so hard to get. Introduction of MacKenzie McCormick, Public Works Coordinator. Osmundson: Briefly introduced MacKenzie McCormick and reviewed some of the projects she will be involved in. McCormick: Described her backgreund in engineering and her personal interests. PUBLIC HEARINGS: NONE. OLD BUSINESS: Consider Approval of Ordinance Amendments Relating to Water and Sewer Rates (1) Ordinance Amending Prior Lake City Code Section 704.~001 to Increase the Base Water Billing Rate by $.35 for Every 1,000 Gallons of Water and to establish a Tiered Rate; and (2) Ordinance Amending Prior Lake City Code Section 705.901 to increase the Sewer Billing Rate by $.15 for Every 1,000 Gallons of Water. Boyles: Noted that this agenda item is in response to the 2002 goal the City Council established earlier this year to "assure adequate water resources by developing and implementing a groundwater plan which includes water production, conservation, community education and communication". Teschner: Reviewed the agenda item in connection with the staff report, noting the discussion items and options for City Council consideration. Gundlach: Asked how the 25,000 threshold was determined and if percentage of usage in Prior Lake homes was factored in. Also noted that the rate of consumption impacts the number of wells needed and that the costs of bringing additional wells online is significantly greater than in the past. So, the cost for water goes up. Teschner: Advised that the 25,000 threshold was an average rate used by other cities that have implemented tiered rate systems. Hauflen: Supported a tiered billing process and an increase in the sewer rates. Asked staff to provide further information on how much water is being used within the community, i.e. how many households fall into 0-5,000 gallons of use, 5,000 to 10,000 of use and so on. Teschner: Did not believe he had the technology to provide that type of analysis. Suggested a random sampling. Gundlach: Indicated that an Excel spreadsheet could be used to provide the requested data. Hau.qen: Would also like to see the tiers and costs establishing by other communities of our size. Teschner: Noted that he does have that information, but from a comparison perspective, there are a wide range of rate systems. Asked if the Council has any direction on the sewer rate break dudng the three summer months. 2 City Council Meeting Minutes September 16, 2002 Zieska: Believed that a number greater than 100% was necessary due to the infiltration issue, and that the costs can then be spread over all residents. Petersen: Noted that he is frequently asked why sewage is paid based on water use when watering. Supported a sewer rate break of some type during the summer months. Teschner: Advised that more water also goes down the sewer in the summer time as well because people tend to shower more frequently, laundry is done more frequently, and school is out, etc. With a break, the City would have to further subsidize sewer consumption. Believes removing the sewer break is fair, just not typical when compared to other communities. Zieska: Asked that some accounts be included in the sampling that do not use outside City water, such as those homes that pump from the lake, or use separate wells. Asked if the item is deferred to the 2nd meeting in October, there was still time to include any change into the next year's billing. Teschner: Confirmed that the ordinance would be effective February 1st, which was strategically done to provide the least initial impact on the customer. NEW BUSINESS Consider Approval of a Resolution Authorizing Negotiated Sale of $1,050,000 General Obligation Improvement Bonds of 200Z Mattson: Discussed the agenda item in connection with the staff report. LeMair: Asked if there was a number on the savings on a bond of this size. Mattson: Advised that it is difficult, but as an example if the City was to save 1/5th of 1%, the savings could be $10,000- $12,000 on a bond of this issue and this length. Noted that rates have dropped considerably and project to do this around 3.5%. MOTION BY ZIESKA, SECOND BY PETERSEN, TO APPROVE RESOLUTION 02-154 AUTHORIZING NEGOTIATED SALE OF $1,050,000 GENERAL OBLIGATION IMPROVEMENT BONDS OF 2002. VOTE: Ayes by Haugen, Gundlach, Petersen, Zieska and LeMair, the motion carried. Consider Approval of Two Resolutions (1) Declaring Costs to be Assessed and Ordering Preparation of Proposed Assessment Rolls for the 2002 Improvement Project (Project 02-11); and (2) Establishing the Date of the Assessment Hearing for the 2002 Improvement Project (City Project 02-11). Osmundson: Reviewed the project in connection with the staff report. MOTION BY PETERSEN, SECOND BY LEMAIR, APPROVING RESOLUTION 02-155 DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL FOR THE 2002 IMPROVEMENT PROJECT (CITY PROJECT 02-11). Zieska: Noted that the Special Assessment subcommittee had met several times and supports the recommendations in the proposed resolutions. City Council Meeting Minutes September 16, 2002 VOTE: Ayes by Haugen, Gundlach, Petersen, Zieska and LeMair, the motion carried. MOTION BY ZIESKA, SECOND BY PETERSEN, APPROVING RESOLUTION 02.'156 ESTABLISHING THE DATE OF THE ASSESSMENT HEARING FOR OCTOBER 21, 2002 AT 7:30PM. VOTE: Ayes by Haugen, Gundlach, Petersen, Zieska and LeMair, the motion carried. OTHER BUSINESS / COUNCILMEMBER REPORTS Haugen: Reviewed the progress the community had made that day by holding the official groundbreaking for the Lakefront Plaza project in the downtown area. Explained the project and its location. Also noted that the Council held an Executive Session to conduct the performance review of the City Manager. Summarized that the Council is very pleased with the performance of the City Manager and his staff in meeting our 2002 goals. Lastly, the City Council and City staff was happy to participate in the Community Fall Fest which was very successful from a volunteer and participation standpoint. LeMair: Complimented the community on the effort put into the Fall Fest by its volunteers. Boyles: Noted that the Special Meeting of the City Council to consider the negotiated bond sale for 2002 would be on September 30th at 5:30pm at City Hall. A motion to adjourn was made and seconded. The meeting adjourned at 9:30pm. Frank Boyles, City Manager  )rding ~ l~elly I~"¢er, t ~/~'~ Secretary