HomeMy WebLinkAbout5E Authorizing Final Payment to Scott Co for CR 12 Truck Hwy 13PRIp
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4646 Dakota Street SE
Prior Lake. MN 55372
CITY COUNCIL AGENDA REPORT
MEETING DATE: APRIL 4, 2011
AGENDA #: 5E
PREPARED BY: LARRY POPPLER, ASSISTANT CITY ENGINEER
PRESENTED BY: LARRY POPPLER
AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING FINAL PAYMENT
TO SCOTT COUNTY FOR THE COUNTY ROAD 12 / TRUNK HIGHTWAY 13
RECONSTRUCTION PROJECT
DISCUSSION: Introduction
The purpose of this agenda item is to seek approval to make final payment to
Scott County for the CR 12 Reconstruction Project.
History
On August 6, 2007 the City Council approved the Cooperative Agreement with
Scott County for the CR 12 and TH 13 Improvement Project ( "Project ") in the
amount of $1,013,718.00. On August 15, 2007 the City Council approved pay-
ment to Scott County in the amount of $882,718.47.
Current Circumstances
This Project has been completed in accordance with the Cooperative Agree-
ment. Final payment to the County is now due.
The final total cost for the City for the County Road 12 project is $1,060,773.03,
which is $47,055.03 more than the amount in the Cooperative Agreement. The
additional costs were due to the addition of work on the west end of County
Road 12 near the Regional Park.
At a point after the original Cooperative Agreement was signed, the County
added work near the Regional Park to correct a safety issue related to the exist-
ing roadway curve. The work included the roadway alignment changes, new
sewer and water improvements, and storm sewer facilities. The original road
alignment was simply too close to an existing property. Because of this situation
the curve in the roadway was unsatisfactory from a safety perspective.
The final amount covers the City cost for the added improvements on the west
end of the project. The current construction phase performed last summer and
scheduled to be completed in 2011, connected the improvements near Highway
13 and the west end improvements near the Regional Park. The west end work
would have been included in the current phase of construction if the work was
not performed in 2007. Since the City did not budget the west end work origi-
nally, the County agreed to invoice the City after the current (middle) phase of
the project was under construction. The City could then bond for those im-
provements.
The remaining amount owed to Scott County also includes the reimbursement
of $76,000 for the lot acquired as a part of the Project for roadway construction.
The remnant of this lot was later conveyed to the City and the lot was sold to
Habitat for Humanity and now has a reconstructed home on the lot.
ISSUES: There are none. Staff has verified the final quantities and costs with the County
and recommends final payment.
FINANCIAL Staff recommends reimbursement from the following accounts:
IMPACT:
Street Oversize Fund (Acct #503 - 80102 -501) _ $ 76,000.00
Construction Fund (Acct #501 - 48369 -501) _ $ 46,054.56
Total = $122,054.56
Since the City bonded for the work on the west end with the current phase of
construction on County Road 12, the west end work is funded out of the current
construction fund.
ALTERNATIVES: 1. Approve a resolution authorizing final payment to Scott County for the CR 12 /
TH 13 project.
2. Table the Resolution for a specific reason.
3. Deny the Resolution.
RECOMMENDED Alternative #1
MOTION:
Frank Boy)&J Ci* Manager
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4646 Dakota Street SE
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RESOLUTION 11 -xxx
A RESOLUTION APPROVING FINAL PAYMENT TO SCOTT COUNTY FOR THE CR 12 AND TH 13
RECONSTRUCTION PROJECT
Motion By: Second By:
WHEREAS On August 6, 2007 the City Council approved the Cooperative Agreement with Scott County for
the CR 12 project in the amount of $1,013,718; and
WHEREAS, On August 15, 2007 the City Council approved payment to Scott County in the amount of
$882,718.47; and
WHEREAS, The final total cost for the City for the County Road 12 project is $1,060,773.03 which is
$47,055.03 more than the amount in the Cooperative Agreement; and
WHEREAS, The additional costs were City portion of the costs for the work added at the west end of the
project near the Regional Park; and
WHEREAS, The project has been completed in accordance with the Cooperative Agreement; and
WHEREAS, City Staff has verified the final costs and quantities and recommends final payment to Scott
County in the amount of $122,054.56.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein
2. Final payment to Scott County in the amount of $122,054.56 is approved.
3. Funding for the final payment shall come from the following accounts: #503 - 80102 -501 ($76,000),
#501 - 48369 -501 ($46,054.56).
PASSED AND ADOPTED THIS 4 "DAY OF APRIL, 2011.
YES
NO
ser
M ser
Erickson
Erickson
Hedberg
Hedber
Keeney
Keene
Soukup
Souku
Frank Boyles, City Manager