HomeMy WebLinkAboutDraft 05/09/11 MinutesIV
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4646 Dakota Street SE
Prior Lake, MN 55372
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SPECIAL CITY COUNCIL MEETING MINUTES
May 9, 2011
CALL TO ORDER
The meeting was called to order at 6:00 p.m. Present were Mayor Myser, Council members Hedberg, Kee-
ney and Soukup, City Manager Boyles and Interim City Engineer Poppler. Councilmember Erickson was
absent.
NEW BUSINESS
Consider Approval of a Resolution Rejecting Bids for the Boudin's Phase I Improvement Project
(City Project #11 -011) and Directing Staff to Re- advertise.
Interim City Engineer Poppler explained that bids were solicited for the 2011 street reconstruction project.
Two bids were received and reviewed by staff. Both bids were more than $300,000 greater than the esti-
mated project cost, which would result in increased assessments for property owners and increased impact
to other funding sources. Staff contacted several contractors to learn why they did not bid the project and
were told there were several other jobs also available for bid at that time, and the City project included diffi-
culties and complications to consider in bidding so the contractors did not have time to compile a bid. Indi-
cations were made that more bids could be received if the project were re- advertised. A revised schedule
for soliciting bids, project work and project completion was discussed. Staff indicated a bonus could be in-
cluded with the bid proposal to incent completion before the end of the construction season.
Comments:
Hedberg: Queried whether this action is anticipated to be a one -time event.
Poppler: Affirmed.
Soukup: Asked why it takes so long to re -bid.
Poppler: Replied that a 21 -day bid posting time period is required.
MOTION BY SOUKUP, SECONDED BY HEDBERG TO APPROVE RESOLUTION 11.057 REJECTING
BIDS FOR THE BOUDIN'S PHASE I IMPROVEMENT PROJECT (CITY PROJECT #11 -011) AND DI-
RECTING STAFF TO RE- ADVERTISE.
VOTE: Ayes by Myser, Hedberg, Keeney and Soukup. The motion carried.
ADJOURNMENT
With no further comments from Council members, a motion to adjourn was made by Hedberg and
seconded by Soukup. With all in favor, the meeting adjourned at 6:30 p.m.
Frank Boyles, City Manager
Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com