HomeMy WebLinkAbout5F Donations and Grants to City4646 Dakota Street SE
Prior Lake. MN 55372
CITY COUNCIL AGENDA REPORT
MEETING DATE:
MAY 16, 2011
AGENDA #:
6F
PREPARED BY:
JANE L. GILB, ACCOUNTING SUPERVISOR
PRESENTER:
JANE L. GILB
AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION ACCEPTING DONATIONS
AND GRANTS TO THE CITY DURING THE 1 ST QUARTER OF 2011
DISCUSSION: Introduction
The purpose of this agenda item is to consider acceptance of donations
and grants made to the City during January, February, and March of 2011.
History
Minnesota State Statute 465.03 requires that the City accept a grant or
devise of real or personal property and maintain such property for the
benefit of its citizens in accordance with the terms prescribed by the donor.
In addition to being a legal requirement, this resolution encourages
transparency in government and accountability.
Current Circumstances
A resolution has been prepared that identifies the donations and grants that
were received during the 1 St quarter of 2011 and the terms in which they
were presented. If a donation or grant was accepted under separate
resolution, it has not been included in this current list. While it is certainly
our intent to include all donations and grants for the 1 St quarter of 2011, we
recognize that we may have inadvertently missed some. Those will be
addressed in subsequent resolutions.
Conclusion
Staff is requesting that the Council accept the donations and grants
received. Staff intends to seek Council acceptance of donations and grants
each quarter during the year.
ISSUES: This agenda item allows City Council to publicly recognize the donations
and grants made to the City in the interest of transparency.
FINANCIAL Certain donations and grants and their corresponding expenditures are
IMPACT: reflected in the annual budget due to their recurring nature, i.e. Clean Up
Day grant. Acceptance of additional donations and grants may result in
additional or offsetting expenditures depending on the terms prescribed by
the donor.
In 2008, the City appointed a staff person to actively seek grant funding in
all areas. Between 2008 and 2010, the City received nearly $2.9 million
dollars in grant funding. The City spent approximately $794,000 to
complete projects totaling approximately $3.7 million.
ALTERNATIVES: 1. Approve the resolution accepting donations and grants received by the
City during the 1S quarter of 2011 as presented.
2. Delay action if the Council requires additional information.
RECOMMENDED Alternative #1.
MOTION:
Reviewed by:
Frank Boyles, City Manager
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4646 Dakota Street SE
4,-1 1VMEs0't t ' Prior Lake, MN 55372
RESOLUTION 11 -xxx
A RESOLUTION ACCEPTING DONATIONS AND GRANTS TO THE CITY DURING
THE 1St QUARTER OF 2011
Motion By:
Second By:
WHEREAS, MN Statute 465.03 requires that cities accept donations for the benefit of its citizens in
accordance with the terms prescribed by the donor; and
WHEREAS, The City has received the following donations of money, goods or property during January,
February, and March of 2011:
Donor
Value
Designated Use
Shakopee Mdewakanton Sioux
Community
$95,000.00
Police —1St Quarter 2011
Prior Lake Rotary
$15,000.00
Dare Program 7/2010 — 6/2011
Prior Lake Lions
$500.00
Club Prior
Carol Stocker
$40.00
Bingo balls and cage for Club Prior
Suesan Lea Pace
$138.00
Magic Chef Stainless Steel Microwave
Oven for City Hall
Granting
Agency
Project
Description of
Project
Grant Period
Award
Amount
Dept
State of
Operation
Guard the safety of
January 15,
$507.14
Police
Minnesota —
NightCAP —
the citizens by
2011
Dept
Minnesota
MNTH 19 and
improving traffic
Management
MNTH 21
safety. Seatbelt
& Budget
enforcement and
DWI taggin
State of
Operation
Guard the safety of
February
$439.76
Police
Minnesota —
NightCAP —
the citizens by DWI
26, 2011
Dept
Minnesota
USTH 169
tagging
Management
& Budget
State of
OSHA Safety
Purchase safety
December
$2,464.00
Public
Minnesota —
Hazard
equipment for
3, 2010
Works
Minnesota
Abatement
Water Treatment
Dept
Management
Grant
Facilit
Personalnd
& Budget
Protection
Equipment
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The grants and donations are hereby officially acknowledged with gratitude to the donors.
PASSED AND ADOPTED THIS 16TH DAY OF MAY, 2011.
YES NO
M ser
Myser
Erickson
Erickson
Hedberg
Hedber
Keene
- Keeney
- Soukop
Souku
Frank Boyles, City Manager