HomeMy WebLinkAbout05 09 11 City Council minutes
4646 Dakota Street SE
Prior Lake, MN 55372
SPECIAL CITY COUNCIL MEETING MINUTES
May 9 , 2011
CALL TO ORDER
The meeting was called to order at 6 :00 p.m. Present were Mayor Myser, Council members He d berg, Ke e-
ney and Soukup , City Manager Boyles and Interim City Engineer Poppler . Councilmember Ericks on was
absent.
NE W BUSINESS
Consider Approval of a Resolution Rejecting Bids for the Boudin’s Phase I Improvement Project
(City Project #11 - 011) and Directing Staff to Re - advertise.
Interim City Engineer Poppler explained that b ids were solicited for the 2011 street reconstruction project.
Two bids were received and reviewed by staff. Both bids were more than $300,000 greater than the est i-
mated project cost, which would result in increased assessments for prope rty owners and increased i m pact
to other fu nding sources. Staff contacted several contractors to learn why they did not bid the project and
were told there were several other jobs also available for bid at that time, and the City project include d diff i-
culties and complications to consider in biddi ng so the contractors did not have time to compile a bid . Ind i-
cations were made that more bids could be received if the project were re - advertised. A revised sch e dule
for soliciting bids, project work and project completion w as discussed. Staff indicated a bonus could be i n-
cluded with the bid proposal to incent completion before the end of the constru c tion season.
Comments:
Hedberg: Queried whether this action is anticipated to be a one - time event.
Poppler : Affirmed.
Soukup : Asked why it take s so lo ng to re - bid.
Poppler : Replied that a 21 - day bid posting time period is required .
MOTION BY SOUKUP, SECONDED BY HEDBERG TO APPROVE RESOLUTION 11 - 057 REJECTING
BIDS FOR THE BOUDIN ’ S PHASE I IMPROVEMENT PROJECT (CITY PROJECT #11 - 011) AND D I-
RECTING STAFF T O RE - ADVERTISE.
VOTE: Ayes by Myser, Hedberg, Keeney and Soukup. The motion carried.
ADJOURNMENT
With no further comments from Council members, a motion to adjourn was made by Hedberg and
seconded by Soukup. With all in favor, the meeting adjourned a t 6:30 p.m.
_ ___ _______________________________
Frank Boyles, City Manager
Phone 952.447. 9800 / Fax 952.44 7 . 4245 / www.cityofprior lake.com