Loading...
HomeMy WebLinkAboutDraft 05/16/11 Minutes4646 Dakota Street SE Prior Lake, MN 55372 REGULAR CITY COUNCIL MEETING MINUTES May 16, 2011 CALL TO ORDER The meeting was called to order at 7:00 p,m. Present were Mayor Myser, Council members Erickson, Hed- berg, Keeney and Soukup, City Manager Boyles, City Attorney Pace, Streets and Utilities Supervisor Wiita, Interim City Engineer Poppler, Building and Transportation Services Director Kansier, Finance Direc- tor Erickson, Community Development and Natural Resources Director Parr, Assistant City Manager Meyer and Administrative Assistant Green. PUBLIC FORUM The Public Forum is intended to afford the public an opportunity to address concerns to the City Council. The Public Forum will be no longer than 30 minutes in length and each presenter will have no more than ten (10) minutes to speak. Topics of discussion are restricted to City governmental topics rather than pri- vate or political agendas. Topics may be addressed at the Public Forum that are on the agenda except those topics that have been or are the subject of a scheduled public hearing or public information hearing before the City Council, the Economic Development Authority (EDA), Planning Commission, or any other City Advisory Committee. The City Council may discuss but will not take formal action on Public Forum presentations. Matters that are the subject of pending litigation are not appropriate for the Forum. Comments: No person stepped forward to speak. APPROVAL OF AGENDA MOTION BY HEDBERG, SECOND BY ERICKSON TO APPROVE THE AGENDA AS PRESENTED. VOTE: Ayes by Myser, Erickson, Hedberg, Keeney and Soukup. The motion carried. APPROVAL OF MEETING MINUTES MOTION BY KEENEY, SECOND BY SOUKUP TO APPROVE THE MINUTES OF THE MAY 2, 2011 MEETING AS PRESENTED, VOTE: Ayes by Myser, Erickson, Hedberg, Keeney and Soukup. The motion carried. MOTION BY ERICKSON, SECOND BY HEDBERG TO APPROVE THE MINUTES OF THE MAY 3, 2011 MEETING AS PRESENTED. VOTE: Ayes by Myser, Erickson, Hedberg, Keeney and Soukup. The motion carried. MOTION BY SOUKUP, SECOND BY HEDBERG TO APPROVE THE MINUTES OF THE MAY 9, 2011 MEETING AS PRESENTED. VOTE: Ayes by Myser, Hedberg, Keeney and Soukup. Erickson abstained due to his absence at the meeting. The motion carried. CONSENT AGENDA City Manager Boyles reviewed the items on the consent agenda. A. Consider Approval of Invoices to be Paid. B. Consider Approval of April 2011 Treasurer's Report. Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com C. Consider Approval of Building Permit Summary Report. D. Consider Approval of Animal Control Services Report. E. Consider Approval of Fire Department Report. F. Consider Approval of Resolution 11.058 Accepting Donations and Grants to the City During the 1St Quarter of 2011. G. Consider Approval of the First Quarter 2011 Financial Report. H. Consider Approval of the First Quarter 2011 Investment Report. I. Consider Approval of a Temporary Liquor License Extension for the Basement Bar & Grill. J. Consider Approval of a Massage Therapy License for Shelly Altendorfer. K. Consider Approval of a Report Authorizing the Mayor and City Manager to Enter into a Stipulation with the Prior Lake - Spring Lake Watershed District (District) Regarding the Condemnation of Certain Ease- ments for the Implementation of the District's Outlet Structure Repair Project. (Morlock) L. Consider Approval of Resolution 11 -059 Extending the Deadline for Recording the PUD Amendment for Hickory Shores. MOTION BY HEDBERG, SECOND BY SOUKUP TO APPROVE THE CONSENT AGENDA AS PRE- SENTED. VOTE: Ayes by Myser, Erickson, Hedberg, Keeney and Soukup. The motion carried. PRESENTATION City Manager Boyles informed the Council that Community Development and Natural Resources Director Danette Parr has accepted a position with the City of Cottage Grove. Boyles reiterated the projects com- pleted by Parr during her tenure and expressed appreciation for her talent, commitment and attitude. Comments: Hedberg: Parr has been a delight to work with and is a tremendous asset and resource to the City. Cot- tage Grove will be the luckier for her presence. Erickson: Stated Parr has been a fabulous person to work with an ability to take the ball and run with it. Noted it will be hard for the City to replace the tandem of Albrecht and Parr. Keeney: Commented that working with Danette has always made meetings enjoyable. Stated it was a long time before he realized she was not a native of Prior Lake as she has deep knowledge of neighbor- hoods and knew what was going on. Thanked her for her great caring, Soukup: Thanked Parr for assistance provided during her campaign and orientation to the Council. Knows she will be sorely missed, Myser: Commented on Parr's professionalism and energy noting her attitude is always enthusiastic and happy. Stated that the City, staff and Council will miss her. Wished her well. Presented the City's sailboat plaque to her. Parr: Thanked those responsible for her hire and giving her the opportunity to work in Prior Lake helping to shape her professionally and personally. Commented that it is often stated that the lakes and parks shape the City, but believes it is the people who are the biggest assets in the City. Proclamation of National Public Works Week for the Week of May 15 -21, 2011 Streets and Utilities Supervisor Wiita, Parks and Fleet Supervisor Friedges and Interim City Engi- neer Poppler requested that May 15 -21 be proclaimed Public Works Week in Prior Lake. They provided a PowerPoint presentation highlighting the projects and maintenance provided by the Public Works depart- ment. Mayor Myser concurred that Public Works staff routinely find cost - effective solutions and collabo- rate with other agencies to maximize potential innovations on behalf of the residents. Read the proclama- tion declaring Public Works Week. 2 DRAFT 0516 11 City Council meeting minutes Comments: Erickson: Added that the Public Works department has won a national award for its de -icing program and received national recognition for its iron -sand filtration studies. Commented that other cities follow its lead. Keeney: Echoed the sentiment of public works employees being unsung heroes commenting that their work is often not noticed until something goes wrong. Believes the hands -on department with its own me- chanics and innovative uses of existing equipment fits the spirit of Prior Lake. Hedberg: Agreed, stating that when things do go wrong, they get fixed. There are rarely comments from the public because things are always running smoothly. Delighted to be able to let the Public Works De- partment know how much it is appreciated. Soukup: Agreed the staff does a great job from ball parks to the streets to the playgrounds, Lean Initiative and Kaizen Event Building and Transportation Services Director Kansier introduced the Lean concept and kaizen events. Recreation Coordinator Barstad, Community Development and Natural Resourced Director Parr, Streets and Utilities Supervisor Wiita and Finance Director Erickson provided a PowerPoint presenta- tion that described the purpose and scope of the agenda packet process kaizen event, outlined the recom- mendations for changes to the process and explained the anticipated benefits, The future process was mapped along with the timeline for implementing changes. Comments: Keeney: Commented that the program sounds like an ongoing initiative. Barstad: Affirmed, stating the agenda packet process was selected as the first project to introduce de- partment heads to the Lean process and kaizen events. Other processes being considered for review are performance reviews, building permits, etc. Erickson: Stated he is glad to see the continuous look at how to make the City more efficient, Asked about Splash and what it is. Kansier: Replied that it is the intranet where employees can share documents, information, etc, Erickson: Commented that Laserfiche has an optional program available for workflow and asked if staff is considering it. Meyer: Responded that staff is currently using a Microsoft product called Sharepoint. Erickson: Stated it will be challenging to see how it works and how it can be brought to conclusion. Soukup: Stated she is impressed with the Lean system and with staff taking on this initiative for conti- nuous process improvement. Hedberg: Believes that if staff continues to use the Lean concept, it will transform how they think about every job. Myyer: Concurred the process should make jobs better by eliminating work or rework and can often im- prove service along with process. PUBLIC HEARING No public hearing was scheduled. OLD BUSINESS Consider Approval of a Resolution Accepting Quotes for the Boring, Excavating and Installation of Standardized Equipment for the 2011 Sanitary Sewer Project #11 -015. Streets and Utilities Supervisor Wiita stated this step is part of replacing the Watersedge sewer system, which was chosen to be done due to the proximity of the 2011 Street Reconstruction Project. Four quotes 3 DRAFT 05 1611 City Council meeting minutes were received for excavation and installation; and three quotes for boring, City staff will act as the general contractor as well as supply components and equipment, Comments: Hedberg: will support this continuation of standardized equipment actions. Asked if the work will be com- pleted independently of the street construction project. Wiita: Replied the work will be done separately. Since the reconstruction project is being rebid, there will be more time to complete this project ahead of that one. Soukup: Asked about the time frame for completion and whether it can be done when the City wants. Wiita: Replied the City can determine the timeframe and advise the vendors that it is to be completed ahead of the street reconstruction project. Erickson: Queried why such a wide range in quotes was received for the boring segment of the project. Wiita: Replied he suspects some vendors did not want the project and others mark up the price of their product. Keeney: Asked if the City has any experience with any of the vendors, referring to the problems when re- pairing the water main on CR 21. Wiita: Quiring Excavating did the 2009 reconstruction project and they are also doing the pond work so no issues are anticipated with them. This is the first time the City will be working with MinnComm, but Bolton and Menk recommended them highly. Responded to the comments about the CR 21 project noting that it was something of a fluke where a fusing came apart and it is something that rarely happens. Myser: Will support. MOTION BY HEDBERG, SECOND BY SOUKUP TO APPROVE RESOLUTION 11.060 ACCEPTING QUOTES FOR THE BORING, EXCAVATING AND INSTALLATION OF STANDARDIZED EQUIPMENT FOR THE 2011 SANITARY SEWER PROJECT 11 -015. VOTE: Ayes by Myser, Erickson, Hedberg, Keeney and Soukup. The motion carried. Consider Approval of Reports from the Scott County Assessor's Office Regarding Appeals to the Board of Appeals and Equalization. Scott County Assessor's office representatives Daniel Bethke, Jason Heitzing, Chad Bohnsack and Mike Thompson were in attendance. Thompson reported that 19 appeals were made in the City of Prior Lake and a 250 -page report has been submitted with the assessor's findings. Comments: Myser: Suggested a motion be made to approve the appeals for which the owner and the County had reached agreement about the appropriate valuation. Keeney: Requested that appeal #7 be discussed prior to approval. MOTION BY HEDBERG, SECOND BY ERICKSON TO AFFIRM THE VALUATION ON THE FOLLOWING APPEALS: #3 Mark Bray PID # 254610150 #4 Konrad Gastony #5 Dana and Jean Wheeler #6 Nadya and Mikhail Yarmolich #9 Thomas Nguyen #11 George Holden #13 Jian Tang #15 Helen Videen DRAFT 05 16 11 City Council meeting minutes PID #254270030 PID # 259300500 PID # 253850540 PID # 259360160 PID # 259360060 and 259360070 PID # 253680130 PID # 250310180 4 #18 Peter Reichert PID # 252520070 #19 Hain Ho PID # 254710010 VOTE: Ayes by Myser, Erickson, Hedberg, Keeney and Soukup. The motion carried. Keeney: Requested County comments on the remaining appeals. #1 Susan Deladi and John Japs, PID # 252970070 Thompson: Stated the appellant had concerns about comparables used by the County; but the property owner's comparable was affected by relocation and undue duress of the seller to sell the property. The $650,000 valuation was supported. Erickson: Noted the valuation was decreased from the previous $723,000. MOTION BY ERICKSON, SECOND BY KEENEY TO AFFIRM THE ASSESSOR'S RECOMMENDATION, VOTE: Ayes by Myser, Erickson, Hedberg, Keeney and Soukup. The motion carried. #2 Monica Costello, PID # 259040150 Thompson: Stated the property was purchased on a short sale. Assessed at $248,000. County found that three of the four comparables presented by the property owner were affected by short sale or foreclo- sure. Erickson: Commented this is a small residence on a small lot. Thompson: Replied it is 0.09 acre and three comparables had less lake footage which is the dominant factor. Sales of the comparables were adjusted down because of the size of the lot. Erickson: Believes no one would be able to build on the lot due to setbacks. Thompson: Replied the property is valued it as is rather than for potential expansion. Erickson: Believes the current valuation would not be justifiable. Thompson: Noted the home is 700 square feet excluding basement and has a full walk -out basement. Soukup: Support the assessor's recommendation noting the property has 100 feet of Lakeshore. Hedberg: Will support making note of the assessors comment that the linear footage on the lake is primary factor. Myser: Supports the assessor's valuation as there is no evidence to the contrary. MOTION BY KEENEY, SECOND BY SOUKUP TO AFFIRM THE ASSESSOR'S RECOMMENDATION. VOTE: Ayes by Myser, Hedberg, Keeney and Soukup. Nay by Erickson. The motion carried. #7.1— 7.3, Jason Miller, PID # 250270230, 250270240 and 250270250 Keeney: Stated a large adjustment was made on this valuation and would like to understand the process of how it happened. Thompson: Stated this property consists of five lots with three parcel ID numbers. The lots had been va- lued as buildable lots as though someone could submit a plan and start construction. Throughout the ap- peal process, the County learned of impediments to the building process and the need for improvements before construction. The purchase price was relied upon to reduce the valuation. The County considered evidence from the appellant and agreed to much of it without hiring someone to determine exactly what would be needed to build. Keeney: Commented that when the lots are developable, the property would likely go up dramatically in valuation. Thompson: Concurred that whenever improvement begins, the property will begin increasing in value until it matches neighboring values. DRAFT 05 16 11 City Council meeting minutes MOTION BY SOUKUP, SECOND BY HEDBERG TO AFFIRM THE VALUATION AS RECOMMENDED BY THE ASSESSOR, VOTE: Ayes by Myser, Erickson, Hedberg, Keeney and Soukup. The motion carried. #8, Linwood Knight, PID # 252630080 Thompson: Stated this townhome is in the Harbor development. Appellant submitted analysis through a real estate agent. The last qualifying sale was in 2008, which is outside of the period to be considered. Summarized that there is not enough evidence to reduce the value. MOTION BY KEENEY, SECOND BY SOUKUP TO AFFIRM THE ASSESSOR'S RECOMMENDATION. VOTE: Ayes by Myser, Erickson, Hedberg, Keeney and Soukup. The motion carried. #10, Brian Soderholm, PID # 250600040 Thompson: Stated the appellant presented information based on his listing to sell the property, currently at $899,000. Four sales in the $861,000 to $1,100,000 range were used as comparables which seemed to indicate a value of $945,000, which appears justified by the inability to sell the property. MOTION BY HEDBERG, SECOND BY SOUKUP TO AFFIRM THE ASSESSOR'S RECOMMENDATION. VOTE: Ayes by Myser, Erickson, Hedberg, Keeney and Soukup. The motion carried. #12, Brad Rothem, PID # 253780030 Thompson: Stated this is an apartment building and the County is seeking income information from the property owner. Data to analyze income has not been received. The appellant sought to compare this property to condos that were affected by short sales. MOTION BY KEENEY, SECOND BY ERICKSON TO AFFIRM THE ASSESSOR'S RECOMMENDATION OF $5.3 MILLION VALUATION. VOTE: Ayes by Myser, Erickson, Hedberg, Keeney and Soukup. The motion carried. #14, Frank Muelken, PID # 250940280 Thompson: The County found valuation range to be between $117,000 and $125,000 and recommends a valuation reduction to $120,000. MOTION BY HEDBERG, SECOND BY SOUKUP TO AFFIRM THE ASSESSOR'S RECOMMENDATION. VOTE: Ayes by Myser, Erickson, Hedberg, Keeney and Soukup. The motion carried. # 16.1 — 16.11, Shad Gordon, PID # 253300010, 252970740, 253110110, 252970851, 252970850, 252970870, 252970940, 253110130, 252970811, 252970810, 253060090 Thompson: Stated the Wild's Golf Course is appealing for golf course classification. It has been deter- mined that rates are in excess of the typical rate. Commented that the County is willing to work with them going forward if they are willing to make the changes necessary to put them in the golf course classification. Hedberg: Commented that the analysis has many judgment factors to consider and is pleased that the as- sessor's could find the specific information about courses that qualified for the golf course designation as that will provide the owners with good guidelines on how to proceed. Erickson: Still questions the process of arriving at rates and why the assessor must use highest posted rate rather than the average rate calculated by considering the discounted opportunities to play. Asked if there is way to look at a blended rate. DRAFT 05 16 11 City Council meeting minutes Thompson: Replied that it seems there is latitude about how that is done and the County is seeking a consistent way to judge it. All golf courses would need to provide similar information on an annual basis and many times the surveys that seek that information are not returned. Bohnsack: Added that he has been working with the Wild's. The difficulty of getting information for golf courses is a concern with this type of analysis. Stated that the appellant is forthcoming with information, but similar information would need to be received from throughout the County in order to be equitable. Erickson: Commented that municipal courses should be required to provide the information. Bohnsack: Believes the average rate for municipal courses would be less than the average rate at the Wild's. Erickson: Understands the Wild's desire to have the valuation changed as it is a considerable difference, Believes they may not want to reduce the charge of a round of golf if they cannot know if the resulting taxa- tion would also be lowered. Asked if the comparables include the cost of the cart or bucket or range balls as that could be increasing the costs. Keeney: Commented that this is a good way to do it as if a round of golf is not being offered without the cart, there is no choice but to pay the full price. Does not know the intent of the statute so presumes it would follow an assessment process that comparables should be comparable in location, and the Chaska municipal course is not in Scott County. Will support the assessor's recommendation. Believes a golf course classification of open space is intended to be more like a park than a commercial property, Myser: Believes it is the appellant's responsibility to bear the burden of proof that they are not properly classified. Commented they could have called municipal courses for the revenue per golf round to learn whether they were comparable and brought that information forward. MOTION BY KEENEY, SECOND BY HEDBERG TO AFFIRM THE ASSESSOR'S RECOMMENDATION TO CLASSIFY THE PARCELS AS COMMERCIAL. VOTE: Ayes by Myser, Erickson, Hedberg, Keeney and Soukup. The motion carried. 17.1 -17.6, Kurt Larson, PID # 259240011, 259240012, 259240014, 259240021, 259240022, 259240024 Thompson: Described the property as 52 acres of development land abutting residential on two sides with an opportunity to develop the site as commercial property. Based on lack of comparable property, the County wants to retain its assessment. MOTION BY KEENEY, SECOND BY HEDBERG TO AFFIRM THE ASSESSOR'S RECOMMENDATION. VOTE: Ayes by Myser, Erickson, Hedberg, Keeney and Soukup. The motion carried. MOTION BY ERICKSON, SECOND BY SOUKUP TO ADJOURN THE LBAE PUBLIC HEARING MEET- ING. VOTE: Ayes by Myser, Erickson, Hedberg, Keeney and Soukup. The motion carried. NEW BUSINESS Consider Approval of 2010 Annual Financial Report and Management Letter. Finance Director Erickson introduced Steve McDonald from the Certified Public Accounting firm of Ab- do, Eick and Meyers. McDonald stated the firm conducted the 2010 audit and granted an unqualified, clean opinion on the financial statements. Stated the continued citation regarding internal control and se- gregation of duties and preparation of reports is being addressed and the City has identified a goal of hav- ing it in compliance for the 2011 report. Reviewed the required communications to the Council such as the allocation of expenses across funds and the depreciation and capital asset estimates made by manage- ment, as well as the General Fund and Enterprise Fund balances. Stated that in a ratio analysis (debt lev- el, taxing, spending) Prior Lake compares favorably with other cities in all categories. 7 DRAFT 05 1611 City Council meeting minutes Comments: Soukup: Commented on the taxes per capita and changes to it if the population increases. Noted that the bonding debt went down a little and asked McDonald to provide an explanation for the public. McDonald: Replied that the $36 million in bonds that were outstanding at the end of the year were divided by the total population, which calculates to $1,582 per capita. Soukup: Commented that the capital average percentage was at 83% for the infrastructure. McDonald: Responded that refers primarily to water, sewer and stormwater pipes, i.e. infrastructure in the ground. Soukup: Noted the government depreciation is at 75% which reflects projects such as streets and build- ings. McDonald: Added the percentage reflects how much is left to depreciate. Soukup: Reiterated that Prior Lake's percentage is higher at this time because of new infrastructure. Hedberg: Stated that a large increase in capital assets was reflected in 2009 due to the completion of the water treatment plant. Noted that progress has been made each year on the areas of significant deficiency such as internal control and segregation of duties, which is a challenge because of limited staff. That has been a recurring comment in audit reports and he believes that issue could be improved with a new finan- cial system. Keeney: Concurred the City is running a tight ship and is lean in terms of personnel. Comparables are tough because cities vary so widely in accounting practices and how they do their funding. Asked if there are comparable measurements and guidelines on revenue funds. McDonald: Replied that some funds respond to recurring expenditures and those could have two months of reserves. Some funds such as park dedication must be spent for a specific purpose so no amount is a right amount. Keeney: Was referring more to water and sewer funds and asked if some amount should be categorized as reserve against future capital. McDonald: Typically sees two to three months of operating expenses, one year of debt service commit- ment and whatever the capital needs of the fund are over the next several years. J. Erickson: The comprehensive financial management policy has components of: three months of oper- ating costs, an emergency component, capital needs and an established minimum reserve that would trig- ger any type of rate increases to coincide with the CIP. W. Erickson: Asked McDonald to comment on transfers out of funds. McDonald: There are several ways cities use transfers; and Prior Lake is transferring out to fund debt ser- vice requirements where others might be budgeting those dollars directly into a debt service fund. This is just a different way to report it. Hedberg: Stated that a rate study will be undertaken. Noted that water and sewer funds have had a large fund balance due to past practice of implementing a large rate increase building a large balance, then stay- ing flat for a long period of time until no reserve balance remains and again implementing a large rate in- crease. Believes a careful evaluation of needs will allow us to set rates to cover the needs incrementally and maintain necessary balances while eliminating large balances in those funds. Myser: Commented it was good to receive a clean, unqualified opinion. Concurred that there are plans in place to alleviate opinions on internal controls. Agreed that comparison to the peer group is not always reasonable due to different practices and line items. This Council has talked about coming up with good metrics to determine benchmarks for comparisons. Concurred there is talk about acquiring a better ac- counting system to allow better management and policy decisions. Reiterated that the City is in good shape and the audit report will be available on the Website soon. J. Erickson: Affirmed the report will be on the Website in the Document Center by the end of the week. DRAFT 0516 11 City Council meeting minutes MOTION BY SOUKUP, SECOND BY HEDBERG TO ACCEPT THE 2010 ANNUAL FINANCIAL REPORT AND MANAGEMENT LETTER AS SUBMITTED. VOTE: Ayes by Myser, Erickson, Hedberg, Keeney and Soukup. The motion carried. Consider Approval of a Resolution for an Amendment to the Comprehensive Plan for Approximate- ly 16.0 Acres of Property Located Northeast of the Intersection of CSAH 21 and Fish Point Road (Snell Property). Planner Matzke stated the developer is requesting an amendment to the comprehensive plan to accom- modate the future development of Eagle Creek Estates. Provided site details for the 45 acre site. Stated that currently the site is planned for urban low density (R -LD) over 30.91 acres and a business office park (C -BO) of 14.81 acres and the proposed change is to 31.8 acres of R -LD and 14.55 of community retail shopping (C -CC). Stated the applicant submitted a market study report stating there are retail and office needs in the area. Matzke described the existing community retail shopping in the City noting there is none in this quadrant of the city. Comments: Hedberg: Asked the intent of the outlots that are not designated for any particular purpose. Matzke: Responded that a stormwater pond is planned near Fish Point Road; and some of the outlots are remainders of parcels that do not qualify as full usable lots and would possibly become future lots upon de- velopment of the eastern side. Hedberg: Noted that the eastern property is hilly and wooded overlooking Markley Lake. Stated that Fish Point Road has been planned as a collector street for many years, ultimately going through to Mushtown Road and the parks. Believes it is a good plan to re- designate the property as requested. Asked about the timing of development. Matzke: Hopefully, late summer. Soukup: Stated she is excited to see this project begin. Likes the larger lots. Agreed Fish Point Road needs to be connected and that will enhance emergency vehicle access to some areas of the City. Agreed retail is needed in this area. Will support. Erickson: Concurred this retail could support the industrial area across CR 21. Noted that the developer, Planning Commission and staff have worked together to get this project to its current level. Keeney: Asked what kinds of uses could go into a C -CC zone vs. a community neighborhood retail (C -NR) zone. Matzke: Replied C -CC could be shopping centers, small businesses, services, offices, gas stations, etc.; whereas C -NR would be smaller sites that are generally 10,000 square feet or less such as small offices or shops that cater to a neighborhood. Keeney: Stated he generally agrees that C -CC is appropriate due to the frontage on CR 21, but he has some concerns about having it abut residential sites on the other side. Asked if there is enough depth to provide access the businesses will want, and still provide buffering to have no problems sharing the road- way with residences. Matzke: Depicted the grading layout noting there is topography and wetland that will push the CCC area towards CR 21. Keeney: Stated he wants assurance that the access road to the commercial area will not affect resi- dences. Asked if commercial sites will front CR 21. Matzke: Replied that commercial accesses will be off Credit River Road rather than CR 21. Site plan analysis will be done to learn the visual presentation and issues can be better identified at that time. Myser: Noted that the commercial and residential development is occurring at the same time so potential residents will be aware of the commercial implications. Asked if this zoning could accommodate a restau- rant serving beer or wine. 9 DRAFT 05 1611 City Council meeting minutes Parr: Affirmed. Myser: Asked what was meant by the reference in the report to traffic volume increases remaining uncer- tain. Poppler: Responded it could be a reference to not yet having the connection between CR21 and CR 42. Myser: Would be interested in having the intent of the statement shared with the Council. Hedberg: Commented that Keeney raised an important issue with the residential lots and it will be good for the developer and staff to hear the concerns of residents abutting commercial. With the topography, be- lieves the easternmost commercial lot will have to be sited away from the gully and how that is done will be important in order to provide buffering for the residential properties. MOTION BY SOUKUP, SECOND BY HEDBERG TO APPROVE RESOLUTION 11 -061 APPROVING A PROPOSED AMENDMENT TO THE 2030 COMPREHENSIVE PLAN LAND USE MAP FOR APPROX- IMATLY 16.0 ACRES OF PROPERTY LOCATED NORTHEAST OF THE INTERSECTION OF CSAH 21 AND FISH POINT ROAD. VOTE: Ayes by Myser, Erickson, Hedberg, Keeney and Soukup. The motion carried. OTHER BUSINESS Community Events Erickson: Reminded viewers that the 2030 Visioning meeting is scheduled for Saturday, May 21 begin- ning at 8 a.m. Asked if there is anything attendees should do ahead of time. Boyles: Replied they should RSVP to Charlotte at 447 -9803. Soukup: Added that the meeting will be at Club Prior. Myser: Stated that the Central Region DNR management team visited with staff and other interested par- ties because of the creative and innovative things we are doing with water quality in our community. Be- lieves the information will be shared with the broader region and the State. ADJOURNMENT With no further comments from Council members, a motion to adjourn was made by Keeney and seconded by Soukup. With all in favor, the meeting adjourned at 10:00 p.m. Frank Boyles, City Manager Charlotte Green, Administrative Asst. DRAFT 05 16 11 City Council meeting minutes 10