The URL can be used to link to this page

Home My WebLink About9A Resolution Accepting Bids for Street Overlay Project 11-013CITY COUNCIL AGENDA REPORT MEETING DATE: JUNE 6, 2011 AGENDA #: 9A PREPARED BY: JOE WIITA, STREET AND UTILITIES SUPERVISOR PRESENTER: JOE WIITA AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION ACCEPTING BIDS AND AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE THE CITY'S STANDARDIZED CONSTRUCTION CONTRACT FOR THE 2011 STREET OVERLAY PROJECT 11 -012 DISCUSSION: Introduction The purpose of this agenda item is to accept the bids and authorize the Mayor and City Manager to execute the City's Standardized Construction Contract with Bituminous Roadways Inc. for the 2011 street overlays as identified in the 2011 Street Department portion of the General Fund Budget. Streets to be overlaid are in the Sand Point area. History Staff utilizes a pavement management system for rating the condition of streets throughout the City. Staff then uses this system as a tool when identifying areas for maintenance and repair. To be eligible for an overlay the street must have concrete curb and gutter, storm sewer, and a sound sub base. The City also includes maintenance resurfacing of existing streets in the overlay project area that do not have concrete curb and gutter and will not be reconstructed in the next ten years. These maintenance activities include patching and resurfacing of road segments necessary to keep the streets usable until they are reconstructed. The following street overlays and maintenance resurfacings have been identified by staff for construction in 2011: Full length road overlay. Route Description Cedarwood Street Crest Ave to Meadow Ave Cedarwood Trail Crest Ave to Aspen Ave Aspen Ave Cedarwood Trail to County Rd 42 Amblewood Drive Crest Ave to Aspen Ave Cedarwood Ct. Cedarwood Trail to End Cedarwood Circle Cedarwood Trail to End Meadow Ave County Rd 42 to End Birchwood Ave Aspen Ave to Shady Beach Trail http: / /financel /teams /am /October4 2010 /June 6, 2011/2011 OVERLAY.doc Route Description Shore Trail Ferndale Ave to End Ferndale Ave Carriage Hill Rd. to Shore Trail Shore Lane Carriage Hill Rd. to Shore Trail Pine Road Shore Trail to End Current Circumstances Advertisement for bids were published in both the Prior Lake American and Construction Bulletin with bids due and opened on May 17, 2011, at 11:00am. The City received nine (9) bids for this project, which are listed in the chart below. Company Address Total Bituminous Roadways Inc. Shakopee, Mn 55379 $165,953.00 McNamara Contracting Rosemount, Mn 55068 $182,686.25 Chard Tiling Belle Plaine, Mn 56011 $192,917.25 Prior Lake Blacktop, Inc. Prior Lake, Mn 55372 $193,287.30 William Mueller & Sons Hamburg, Mn 55339 $201,203.05 GMH Asphalt Chaska, Mn 55318 $201,787.15 Northwest Asphalt Shakopee, Mn 55379 $205,550.25 Hardrives, Inc. Rogers, Mn 55374 $223,779.05 Aslakson Blacktop Red Wing, Mn 55066 $240,432.95 Conclusion Staff is recommending awarding the construction contract to the lowest bidder, Bituminous Roadways Inc., in the amount of $165,953.00. Bituminous Roadways has previously worked for the City of Prior Lake and have completed these projects successfully. ISSUES: Considering the price of petroleum and petroleum based products, we believe that the low bid represents a good value to the Prior Lake taxpayer. The City's estimate was $195,000 based on last year's project. FINANCIAL Funds for this project will be drawn from the Street Department portion of IMPACT: the general fund budget, of which $330,000 is identified for the City's street maintenance programs (overlay, seal coat, crack seal and stripping). ALTERNATIVES: 1. Approve a resolution accepting the bids and authorizing the Mayor and City Manager to execute the City's Standardized Construction Contract with Bituminous Roadways, Inc. for the 2011 Street Overlay Project 11- 012. 2. Table this item for a specific reason and provide staff with direction. 3. Direct staff not to proceed with the project. RECOMMENDED Alternative # 1 MOTION: RESOLUTION 11 -xxx A RESOLUTION ACCEPTING BIDS AND AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE THE CITY'S STANDARDIZED CONSTRUCTION CONTRACT FOR THE 2011 STREET OVERLAY PROJECT 11 -012 Motion By: WHEREAS, WHEREAS, WHEREAS, WHEREAS, Second By: The following streets have been identified by staff for construction in 2011: Route Description Cedarwood Street Crest Ave to Meadow Ave Cedarwood Trail Crest Ave to Aspen Ave Aspen Ave Cedarwood Trail to County Rd 42 Amblewood Drive Crest Ave to Aspen Ave Cedarwood Ct. Cedarwood Trail to End Cedarwood Circle Cedarwood Trail to End Meadow Ave County Rd 42 to End Birchwood Ave Aspen Ave to Shady Beach Trail Shore Trail Ferndale Ave to End Ferndale Ave Carriage Hill Rd. to Shore Trail Shore Lane Carriage Hill Rd. to Shore Trail Pine Road Shore Trail to End ;and The City of Prior Lake is committed to improving the streets within the City by providing continued maintenance; and Continued maintenance of City streets will reduce the need of costly reconstruction in the near future; and A total of nine (9) bids (provided in the chart below) were received for the identified improvements, with the low bid from Bituminous Roadways Inc. at a cost of $165,953.00 ;and Company Address Total Bituminous Roadways Inc. Shakopee, Mn 55379 $165,953.00 McNamara Contracting Rosemount, Mn 55068 $182,686.25 Chard Tiling Belle Plaine, Mn 56011 $192,917.25 Prior Lake Blacktop, Inc. Prior Lake, Mn 55372 $193,287.30 William Mueller & Sons Hamburg, Mn 55339 $201,203.05 GMH Asphalt Chaska, Mn 55318 $201,787.15 Northwest Asphalt Shakopee, Mn 55379 $205,550.25 Hardrives, Inc. Rogers, Mn 55374 $223,779.05 Aslakson Blacktop Red Wing, Mn 55066 $240,432.95 CADocuments and Settings \cgreen \My Documents \SharePoint Drafts \overlay resolution.doc WHEREAS, City staff recommends award of a contract to Bituminous Roadways Inc. as the lowest responsible bidder for the 2011 Street Overlay Project 11 -012. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. The Mayor and City Manager are hereby authorized to execute the City's Standardized Construction Contract for the identified street overlays with Bituminous Roadways Inc. for a cost not to exceed $165,953.00. 3. Funding for this project shall be drawn from the Street Department portion of the General Fund Account # 101- 43100 -412 PASSED AND ADOPTED THIS 6th DAY OF JUNE 2011. YES NO M ser M ser Erickson Erickson Hedberg Hedber Keeney Keene - Soukup Souku Frank Boyles, City Manager