Loading...
HomeMy WebLinkAbout9A Arcadia and CR 21 Intersection ImprovementO' PRt ��P U trj 4646 Dakota Street SE 90 Prior Lake, MN 55372 CITY COUNCIL AGENDA REPORT MEETING DATE: JUNE 20, 2011 AGENDA #: 9A PREPARED BY: LARRY POPPLER, CITY ENGINEER PRESENTER: LARRY POPPLER AGENDA ITEM: CONSIDER APPROVAL OF THREE RESOLUTIONS RELATED TO THE ARCADIA AND CR 21 INTERSECTION IMPROVEMENT PROJECT; 1. AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE THE CITY'S STANDARDIZED CONTRACT FOR GEOTECHNICAL SERVICES 2. AUTHORIZING AND DIRECTING CITY REPRESENTATIVES TO MAKE OFFERS OR USE THE POWER OF EMINENT DOMAIN TO ACQUIRE CERTAIN LANDS, EASEMENTS, AND OTHER RIGHTS AND INTERESTS FOR THE PURPOSE OF THE CONSTRUCTION 3. DIRECTING WSB TO PROCEED WITH FINAL DESIGN DISCUSSION: Introduction The purpose of this agenda item is to seek approval from the City Council to execute the City's Standardized Professional Services Contract for required geotechnical services and to begin final design and discussions with property owners regarding land acquisition for the CR 21 / Arcadia Avenue Improvement Project. Hi story In 2005 Scott County and the City of Prior Lake adopted the CR 21 Corridor Study completed by Scott County. This study identified several improvements necessary to maintain adequate access to the Prior Lake downtown as traffic volumes are expected to increase from about 10,300 to more than 27,000 by 2030. The study identified that at some point in the future Main Avenue would become a right -in, right -out access only. A full signalized access would be provided at Arcadia Avenue. Additionally a % access would be provided at Pleasant Street from TH 13. In 2008 the City of Prior Lake completed a feasibility study for improvement of the Arcadia Intersection. The study identified a total estimated construction cost of $2.1 million plus right of way and project costs. The total project cost is estimated to be $3.05 million. In 2009 Scott County began construction of the CR 21 extension between CR 42 and TH 169. It is anticipated that the project will be completed by the end of 2011. The City of Prior Lake prioritized the Arcadia Avenue Intersection improvements for design in 2010 and construction in 2011 as part of the 2010 -2014 Capital Improvement Program. This street improvement project is necessary whether the base case or the realignment option is chosen especially considering that traffic volumes will start growing once CR21 is connected to TH169 this fall. The City also made a funding request to Scott County for the project. The County identified $750k of funding in 2011 for project construction. Based on tax levy bonding concerns the City deferred the design and right -of -way acquisition costs to 2011. In the Summer of 2010 the City Council authorized completion of an alternative alignment analysis for CR 21 through downtown Prior Lake. On December 6, 2010 the City Council authorized the Mayor and City Manager to execute a contract with WSB & Associates for the project design services. On February 7, 2011 the City Council authorized staff to direct WSB to proceed with preliminary design work required to determine needed right of way (ROW) and easements for the project including preliminarily contacting property owners in an effort to begin the property /right of way acquisition process. On April 4, 2011, the City Council authorized staff to perform appraisals for this project. Current Circumstances The preliminary design is now complete for the County Road 21 / Arcadia project. WSB is now prepared to proceed with final design and begin making offers to property owners. The preliminary design has identified temporary easements, permanent easements and ROW needed from 9 parcels in order to construct the project. This project will be partially funded by State Aid funds and may require condemnation of easements or ROW if standard negotiations are not successful. Before offers are made, the City will hold a neighborhood meeting sometime in July to discuss the project with interested property owners and citizens. Geotechnical Exploration Staff has requested proposals from three firms for geotechnical exploration. They include: American Engineering Testing, Braun Intertec, and Stork Twin City Testing. Each of these firms has previously completed work for the City of Prior Lake. The proposals received are tabulated below: WP p Braun Intertec $4,400.00 American Engineering Testing $4,850.00 Stork Twin City Testing $4,875.00 The proposals received were each analyzed and City Staff is recommending that Braun Intertec be selected to perform the geotechnical exploration for the City of Prior Lake. Conclusion Staff recommends award of the City's Standardized Professional Services Contract to Braun Intertec in the amount of $4,400 for geotechnical services. Staff recommends that WSB be authorized to begin final design to begin the process of making offers to property owners. 2 ISSUES: The realignment options discussed by the City Council affect some final design details including streetscaping and the type of signal system. WSB will not proceed with design of these elements until the realignment option decision is made later this summer. Property acquisition can take six months or more if condemnation is required. WSB needs to continue the right of way process for the project to move forward. FINANCIAL The project cost is estimated at $3,050,000. Right of Way /property IMPACT: acquisition costs are estimated at $463,044. Funding for this project is proposed to come from Tax Levy, Street Oversizing, State Aid, Water Quality, Sewer Fund, Water Fund, and Scott County contributions. Because right of way is acquired prior to bonding for construction purposes, the City should consider bonding in 2011 for right of way acquisition to have cash on hand to pay for land acquisition. The City has previously executed a contract with WSB & Associates in the amount of $263,411. Final design services and right of way acquisition are included in the cost. These services were budgeted as part of the project easement and ROW acquisition. The services as well as geotechnical services will be funded from account #501- 48372 -502. ALTERNATIVES: 1) Approve three resolutions related to the Arcadia and CR 21 Intersection Improvement Project 1) Authorizing the Mayor and City Manager to execute the City's Standardized Professional Services Contract for Geotechnical Services. 2) Authorize and direct City representatives to make offers or initiate eminent domain to acquire certain lands, easements and other rights and interests for the purpose of construction. 3) Direct WSB to proceed with final design. 2) Table this item and provide additional direction to City Staff. 3) Deny this item and provide additional direction to City Staff. RECOMMENDED No.1 MOTION: 3 PRip\ U t:y ��INNriSO�/ 4646 Dakota Street SE Prior Lake, MN 55372 RESOLUTION 11 -xxx A RESOLUTION AUTHORIZING BRAUN INTERTEC TO PROVIDE GEOTECHNICAL SERVICES FOR THE ARCADIA AND COUNTY ROAD 21 IMPROVEMENT PROJECT Motion By: Second By: WHEREAS, Geotechnical exploration is a necessary service needed to properly install City infrastructure; and, WHEREAS, Geotechnical exploration is needed for the Arcadia and County Road 21 Improvement Project; and WHEREAS, The City does not have the equipment or expertise to provide these services; and WHEREAS, The City solicited and evaluated proposals from qualified firms to provide geotechnical exploration services for the Arcadia and County Road 21 Improvement Project. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: The recitals set forth above are incorporated herein. The Mayor and City Manager are authorized to execute the City's Standardized Professional Services Agreement with Braun Intersect for an amount of $4,400.00 for geotechnical services for the Arcadia and County Road 21 Improvement Project. Funding for these engineering services will be drawn from the Construction Fund Account #501- 48372- 502. PASSED AND ADOPTED THIS 20th DAY OF JUNE 2011. YES ,U M ser M ser Erickson Erickson Hedberg Hedber Keeney Keene Soukup Souku Frank Boyles, City Manager PRI() U try �IMvESO'� 4646 Dakota Street SE Prior Lake, MN 55372 RESOLUTION 11 -xxx A RESOLUTION AUTHORIZING AND DIRECTING CITY REPRESENTATIVES TO MAKE OFFERS AND THE CITY MANAGER AND CITY ATTORNEY USE THE POWER OF EMINENT DOMAIN TO ACQUIRE CERTAIN LANDS, EASEMENTS, AND OTHER RIGHTS AND INTERESTS FOR THE PURPOSE OF THE CONSTRUCTION FOR THE ARCADIA AND COUNTY ROAD 21 IMPROVEMENT PROJECT Motion By: Second By: WHEREAS, The City Council of the City of Prior Lake, MN ( "City ") is the official governing body of the City of Prior Lake, Scott County, Minnesota; and WHEREAS, The City of Prior Lake, a Minnesota municipal corporation, acting by and through the City Council, is authorized by law to acquire real estate which is needed for public use or purpose; and WHEREAS, The City of Prior Lake, acting cooperatively in conjunction with Scott County ( "County "), intends to construct Arcadia Avenue from Colorado St to Dakota St and County Road 21 from Duluth Avenue to Main Avenue, together with associated improvements ('Project "); and WHEREAS, The County desires and supports the construction of the Project; and WHEREAS, The construction of the Project will require the acquisition of various lands, easements, and other rights and interests by the City; and WHEREAS, The City and County will enter into an agreement pursuant to which the City will be responsible for acquisition of the lands, easements, and other rights and interests required for the Project from the properties denoted and described in Exhibit A, attached hereto and incorporated herein, which is subject to minor changes; and WHEREAS, City representatives have been in contact with or have met personally with representatives of the Owners of each of the Parcels to explain the necessity to acquire the property, easements or other rights and interests in the property for the Project; and WHEREAS, The City will make a good faith attempt to negotiate with the owners of the property in order to acquire the property by direct purchase instead of the use of eminent domain proceedings; and WHEREAS, The City has retained independent fee appraisers to determine the just compensation due to each of the Owners; and WHEREAS, The City will use the appraisal data to make offers to purchase the needed property, easements and other rights and interests from each of the Owners; the offers to purchase are based on the certified, appraised value of just compensation; and each Owner shall receive a copy of the appraisal report used as the basis for the City's offer; and WHEREAS, the Project construction schedule contemplates that work will begin in the spring of 2012; and WHEREAS, It is necessary that the City have title and possession to the necessary right of way interest for the Project before the construction contracts may be let. NOW THEREFORE, be it HEREBY resolved by the City Council of Prior Lake, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. The City Council finds that the construction of Arcadia Avenue from Colorado Street to Dakota Street and County Road 21 from Duluth Avenue to Main Avenue will promote and facilitate traffic flow through downtown Prior Lake and improve vehicular and pedestrian safety. 3. The City Council finds that it is reasonably necessary, proper, and convenient, and in the interest of the public health, safety, and general welfare of the citizens of the City that title and possession of the lands, easements, and other rights and interested described on the attached Exhibit A be acquired for the purposes of the Project. 4. The City Council finds that the construction schedule for the Project makes it necessary to acquire title and possession of the lands, easements, and other rights and interests described on the attached Exhibit A prior to the filing of the final report of the condemnation commissioners to be appointed by the district court. 5. It is the considered judgment of the City Council that title and possession of the lands, easements, and other rights and interests described on the attached Exhibit A be acquired for the stated public purpose for constructing the Project and that these rights and interests be acquired through a negotiated purchase and, if necessary, through the exercise of the power of eminent domain and the use of the quick -take procedure. 6. City representatives and the City Manager and the City Attorney are authorized and directed to take all steps necessary to acquire the lands, easements, and other rights and interests described on the attached Exhibit A by filing an action in eminent domain and by the use of the quick -take procedure authorized pursuant to Minnesota Statutes, Section 117.042. PASSED AND ADOPTED THIS 20 DAY OF JUNE 2011. YES NO M ser M ser Erickson Erickson Hedberg Hedber Keeney Keeney Soukup Soukup Frank Boyles, City Manager J� PRIp� AV U 4646 Dakota Street SE �rl 90 Prior Lake, MN 55372 RESOLUTION 11 -xxx RESOLUTION AUTHORIZING WSB AND ASSOCIATES TO PROCEED WITH FINAL DESIGN FOR THE ARCADIA AVENUE AND COUNTY ROAD 21 INTERSECTION IMPROVEMENTS Motion By: Second By: WHEREAS, the 2011 -2015 Capital Improvement Program identifies improvement of the County Road 21 and Arcadia Avenue Intersection Improvement Project for Construction in 2011; and WHEREAS, in order to allow for construction in 2011 it is necessary to begin certain phases of design at this time; and WHEREAS, The County Road 21 extension to TH 169 is expected to open late in 2011 and traffic volumes on County Road 21 in downtown Prior Lake are expected nearly triple over the next 20 -30 years impacting downtown accessibility; and WHEREAS, The City does not have the in -house expertise or resources to design and oversee construction of the improvements; and, WHEREAS, On December 6, 2010 the City Council approved Resolution 10 -118 approving a contract with WSB & Associates for design and construction services; and NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. WSB and Associates are authorized to proceed with final design for the Arcadia and County Road 21 Intersection Improvement. 3. The original Professional Services Contract (Res. 10 -118) with WSB included final design services. 4. Funding for these engineering services will be drawn from the Account #501 - 48372 -502. PASSED AND ADOPTED THIS 20th DAY OF JUNE 2011. YES NO M ser M ser Erickson Erickson Hedberg Hedber Keeney Keene Soukup Souku Frank Boyles, City Manager • • � Oar� rrinred: ci:,i2ou N$(3 }llBilamB: X:1;Jfyl�4•00\CO��L.�11!(�ll'51Ri/IY A AfOr'-�,<yt7(� .. ,. � � r � _ _. � r ! � . �;y�,. ' � ^ i J �� � �. �a 4 ` _ �� ', �� � I r ;. y ., ; .. s ' r - --- � � . �,� . x � .� � ti z : �z -.-,�" r X�.n� :. � - : a..;: �-.�� .• � ' - � ,� -� � � .. Xi z < - � � �':� � , � ' y�. > �` "vs a � . ., �; . � ....» .�. �� i a �.� °'� • x '� ,• � . �,;s5 y ��. � r , �� ,,,�+� �� , �•� � �.i. '� � re ' r( ^ ' A �� F� d � � I ♦ � . . , a#�..� F � o. i ,� , .. � <,. , r . .. 'dv • ...�'" , � e,, , .,.= � . .� ik. � � 1 . � 1 . . _. .W , . �, � �, i ^ , � % $ \ I � . . . � � £. � . y +�� � � o a o , ; __ ; � _-.��� .,, � �� � : � � � _..� a � �, � , q ;��_� �"' � � ��� � , Q � ' ^ � � ; � .,-:,.,� , , t � fn � � � ` � �,. ,� � _ . , , . � ( % � �. O d O O ' ; ... "� rr ,. ; � l "�{ " � �. � ..r .. �F � � � CD � � �" �^s, . ., � a ,.� ` �� , / �'_,- i a � G''_ �. � CA � fn Cn � +Y TY � � �� .` , �4w .��. � F � / ...».+q!°w�. .. � - t ,. (� � r r _ .__- .�j;,,,� Y � C Q. T. Q- fl. m � . a'� : � � � ( w .,,� '' w 51 .." . (fl � Sp � � �. ,. , �, .. „ , . . � . .. i� _;� �.:� ... � �' � � » ��. ,4,. ,�;q r�� �, � ., r . v � �� � � � � z _._ _. � � ; , �� � i . �- - = � a , � , ➢ r« � , �.. � ! �. �yif r;� � (� � • � `�G � �, � - � � ,. �t" ` . 1 � . « ��� ' `/ � . ' ss� CD r� .al� "*�.--� ti 'b'n ' � . � � I r . m � N .-�+ � . ,. ��,. u � . �. � / �.� r w�J a�� . �, � ; � (p � `�C . �, .�-.: . og� .. A'�, � � r s.+.."yh � . �..' � � �� V1 � fn � � � -.. . �. �"'�' �. .w,���+" � � � (D fD CD , �«Qa � a � � �;,� y�`F �p � � � 3 �� .,.;;�:» � o � r�» � �, „ ,.�� fn N � . � � � — - �--��—..:.�'� � �� r ° ' � . ��~r �' �' � C? �';� .a�e � �� -� ` �. �. . +� � �; , , � � ^ ' � s ' � � � � _ ; +� � O� � ^ *t ��,��-� �-�1 r d/ ; � � � i � ���< i� � � ��� .� �"���` , , � � � "� � ` � �� � �� ,� � � � ' .o '< � ; � � i i��i � � r ��« r yy � ��� � « '�'�'.�� " a� , "�r� � � i . ., i v n ( � � ' � / �. k I ' S .%Sn^ � :- `z:"�k` ; ; I Y � , � ➢ "� �£n. > �. y i , rg'C � � �/ � / ��'D'�� '• '... �� �, "'��.. � � k � / : i l 1 � � � � , ."'� � I � � 1 < < � ; � _ I � �� / � � t' � �; �t �� C�tluanb u�n��� r� / �� � � � � � K I srp[er t� uTintr I( i ,..� � � enseMew- rc�n onc e5a •r2 / � �� t � � � .�+ � � _ - � ! / � s�a �. � ....,--"' f � l l . ' ' � � � � s�oewa�r: tnsca,e�3 �,„�,� ' / � . _ �' � � �.�, `. �>."�`.- "'`. . � y/ '+ �� � � 1 � /� � � x � �' < - � !.. . . � ' � . l"x�% / ! / ! k � . � . ��t^r 4 > ±e � ,� ^, � 1;: 1� � r � j� K sr�� . Y a �F� �� ;Y � � „� �'� �' � � x � a . w� � • , ;� ,, , 4 - , 7 ' ' / , w „ � � . -� � � �, � > h r �,t- , ,:. ,� i *�" Kw.�� ��� r�� ' �� i � , (! � r � r ,� � � ': � R' ! `" /� �i t7� j � � .�� y/ �� x ' , � �, / I 3 h:. � 2P 'a f » �C �? 3 j � � � tT j . `{�� "��""k C � $y `� ,�.+w . � c' �' . ) w " °' ��+ " w. � ; s y �� � �� ,:�, « � � p // ( q � ± a y � ,.. � I y �' � � I I / f' •.: V��.� i � { r � , .' ��.. � •����`� /. �% `� / / J � ^ i � �. fi • .. � ^ .' ... .. ' . f / � <.. ` . . s w ����J/ ' .. ;� ,�d :d. . � � `^^'�' / . a / �„� a y' . � � � � �+^.,. .. t. O y/1 '� . � I ' .� � � yY J�f " 1^ ,.. � � "'►r.'�'r � l /. / ]bTaD, * , .z�ti .� .. � » . . . . . ,, .�,{ � � � � ' � 1 ` ��'� , . ,,a i � ��,- -.+ +w . � 3 :. ' � � �? - ,� ' . w r. �, � 7 k _ ? r ,„.,. , l � l r � r``i"+ � a A ; c : ,, , u _ ' � 1 �» � > ,.+ .� ; ie ,« . � � �� - � & ! '�s : i ti+w wr��+, � � a ° �. � 7f B `"� '*��' � r; � ° ** �.a . »w � °" ;,V � , , � � , . °. � '���'„; .,�, ± <r " "v� '"J l �; � �� *'""�^' ' f � a. , :. . Q �w . 'v � „e � �� .. . o �...�. y aS. , ��! ... � �. !i d'" ... �� � _ . � � � � . . . ww....... . . -- - :�. .�,: , , . ._, ... .:. '',..var. ��� ,. -. � �.' ,�.,..�: . ( / � ' �"� � � � � a,. r . . '^ � ' 'A,, „� � ���� N� �i: n J �� ..,� . • � ��� 6 � � v a ; . _ 1 , �� / ; � _ �� �-� -�..: �'"'� i�;, ,.> �;. � j � , � � E v „ �; � � �� �'� � 1,�' ;�: ��� ' , t IT V • � i _ p .y.� � . � � � N � . .+ 1- u g - � � � O 7 � J #:� ` � . e� � . f � v r' s. �.�.' .....�yp�rw��y � � 2 �. y. G �.r . Y �� fr ,. (1(� ''�' �r l / i l �. . i �i �- � . .. „ � I � , ., � " .o _ ' ��,. ; , , ,. . .,� . . � - X „� fil � .. v�c'� ;,�,�.� ,rt !.- �! (7� �S"� ' a ' y w ' ' „� � � ,,�, o� � 1 / � f' i � �! O �+ ro ' � w . 2 . � , w. 4 I ( ! �; � P p , 3 �;: ��aw . t / � « . � � I µ "� ' m.r � J f � � f/ � . / '` " , h, � � _ �...-._ _ �� � � � �l ! .� � � � � �� y � , � ' � ��� / `, � � '�� , � .���.:, �. gpr � ], f � �� j � �. ,y � ✓ 9 ° 3 r � ' � � ,�� r � � ��.,;� , +� �� ` ` �'' . �° � � `� �„"E""i±.+�Y Q N 1 � �� l C � J j � � ��^ ,�4..t"� � .� �•• . �'af t q.� ''f �� ( �� . mQ:9 � J r ��/ � 1n�Q,�. aC r , s " �,•^.; h w ( r "a �'� . 'Mi r� . �p � � � � t . � N� �� � '�. A r 5 v� � �' " -� I �' �" ��v � y , .. ^� _ . . , Si , .�y ., . .. -� ... ° `�' � / ....�{ / o � ,� '. . ��_�� . ..i m , ,b � . � ' �w F 'r'�' '- "----'^ " / /:- � 4 ' !Ci �_ . � . �. , , � ���� .z„� a y;,, � e '�� - _ �°'` .;::-�. ��``� „��,�"'�� ,- . --� � � / ��:,,s� � �°'����� `�.�'� �' .- . f � N �o .�aw«� �� l l I R�a ...f� r Ib' / ' . � � � . + : � ' ' `+-...�-.c, s ^,- ;) i_ ,- / � , . .� � / i' � . 1 � ^ 1 \ �� � ,P�2 � � .. a+ �'''J � ( / � `ti ' �' . _ �, � � . rr��• � � ' � .�,-1 / � � � ^� �„' "... �°` .. I , , ti ., � _., ..�..�:� . . .� � a � ]`� , � ���., � � �, . � ` ._."�"- � l / �, , � e �. � ; �t�.. . � �`` r , � " � � ` � /f � � � � , � "r o r � �' � ' � �� � y 'r.�Q . r � " �'�'^Z=.F�� � a �� � 1 + � . � � � . �z ` ., 2 i / ! I/ `� 4 p., .. , , � � ,, . '- � � / 1 YI = � - � �� `4- - a. � � - .. � _ , �� •i-r ; �, '", ' o i n �, - ° i - � j� - l r' ., ' "`�G .., - ^' - -.�c- . -^�` x! � �� � ��r � }� � � ` �� � � � � r � .� � 1 ��� �� ��.- � �xp� � � . � � / /r � � § � � � /� � � l � �� ` 2� � j r�.`7i, '` � � -ci � � �1 � / � 1] ' �`'Rr � . .. � ��' � : _ � i � i v v �. /� /�? �. S r " . t t .< i ,� .� � r r� n, ' . � � ! � � � �"� � ,. _ uom � � �o _ �.�.� � - _ � � i � _ . � � p ,� � > i �,� � �� �� Qn � � Q % ; , /; � : � .� � . i ��: C U '] I 'l � f t � � � ^ .. r!� Y'`r�"J�;'"^-, , _ � � � .. � . ; . . -fi � ,�� a'S'? 0 i � t ! / � m i S+' � � � � 1 � 1 � ; �� �� � , � � `�," ��' `•.. .` % ! lT � J � � .,�y,, . ✓ � �� �D � � - - "'�M � i � , � � �� '!r � �' ��,. „�_ �� i l i , � , Gj � ��:� , m �:i � �Y ; lt` �6 / r � _ ''�: '"„ �..,,,._, .�,.. . �� . °_ �, ' •I�, . � . � � ;' I i 1 *� � � ,. '' "'""""'�,,,,�, . � -� • � ,�Y f . r � ,, �' �, / i � `"�� � .� 1i � � � :� '� � ' � ,. i � �, �� w; / � / �' � �%�` � � � � � �"�"'' "� °�' f � i � � - ,� �� ~�� I � r /� � rr �"` � �"`.� °o � �� � � r� °' G , � � ao � ; ;j � �� cn� r � �. , � , _ � _ � . . � � � i � ? � �� 1 , ,,, . ^� o ti .. �`�"A�e,�_ � , � . , � c �;, , , , I �� ! o N � - ,•��� � i �_�' -�-�;.... C � -. r , . (p �` ' g � ' J � '"� �^'� �• ��� � .'Y � ; i r� - - _ � �� ��, �, t i i i � r o �; ���� - __ i •e . , ; � l � i � 'g �� ' _ ..: - �. �, N � t � � " �,+ ° �� ,� �"� , `""�,�," ``� � ���`'�, � O � �� ' - i 1 � � ..:, , .. � ._ . �,''�� � ` � � ������� � l �� . , � � -� � �� ! ' � � ( ..� _...�,:�i _ _ - " _ �� _ _ - _ �