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HomeMy WebLinkAbout9A - 2001 Improv Project CITY COUNCIL AGENDA REPORT DISCUSSION: SEPTEMBER 17, 2001 9A SUE MCDERMOTT, CITY ENGINEER CONSIDER APPROVAL OF TWO RESOLUTIONS 1) DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLLS FOR THE 2001 IMPROVEMENT PROJECT (PROJECT 01- 11) AND, 2) ESTABLISHING THE DATE OF THE ASSESSMENT HEARINGS FOR THE 2001 IMPROVEMENT PROJECT (PROJECT 01-11). HISTORY DATE: AGENDA #: PREPARED BY: SUBJECT: The 2001 Improvement Project (Project #01-11) is included in the 2001 Capital Improvement Program and has received numerous City Council approvals to date. At the June 4, 2001 Council Meeting, the Council awarded bids for the improvement projects. Project 01-11 includes sanitary sewer, water main, storm sewer and street reconstruction on Evanston Avenue, St. Paul Avenue, Jordan Avenue, Minnesota Street, Dakota Street, Oak Street and Memorial Trail. The City has executed a contract with Barbarossa & Sons to construct the project. The project will be substantially complete by October 31st. The Assessment Review Committee met on February 22, 2001 to review the project and the proposed assessments. In addition, the City Council held a neighborhood informational meeting on March 19, 2001 to discuss several concerns with residents including the method of assessment. A memo summarizing the meeting is attached to this report. Five issues were addressed at the meeting: 1. Assessment method: unit versus front footage 2. Sidewalks 3. Tree replacement 4. Alleys 5. Memorial Trail: one-way versus two way traffic Items 2 through 5 have been resolved with the remaining issue of assessment method to be addressed. 162~!fofu.~~~~~gW1l?OOtLake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER FINANCIAL IMPACT: AL TERNATIVES: G:\AgendaO 1 \ASSESSFROGTOWN .DOC CURRENT CIRCUMSTANCES During the course of the public hearing discussion took place on both assessment methods. For the most part the majority of the residents appeared to favor the front footage method. The only exceptions were the two flag lots that requested relief based on their actual front footage abutting the street improvements. The position of the Assessment Review Committee (ARC) was that the City's assessment policy guide was equitable in dealing with flag lots. However, the Council does have the latitude to adjust these few lots to a lower applied frontage as the assessment policy provides guidance as opposed to absolute policy. The ARC recommends the front footage method of assessment for the reasons listed on the attached memo. It is necessary that the City Council make a determination on which assessment method should be applied. Since the special assessment hearing date is proposed for October 15th, individual property owner notices must be sent to the residents by September 28, 2001. The amount to be assessed is required to be included in the mailed notice. 1,1~o, DOO The total project cost for Project 01-11 is ~ It is proposed to be funded through tax levy, trunk reserve funds, construction funds and special assessments. The proposed amount to be assessed against the benefiting properties is $518,397. There are 83 benefiting units in the project area that are being assessed at a 40% rate and 8 units being assessed at a 100% rate as a first time improvement (Oak Street and a portion of Evanston Avenue). Based on the foregoing, the proposed assessment is $53.24/front foot for the 40% assessed and $181.73 for the 100% assessed properties. Staff recommends that the City Council declare the costs to be assessed, order preparation of the assessment rolls, and establish the Assessment Hearing date as October 15, 2001 for both projects and authorize the required notice of public hearing to be published as per the attached resolutions. These improvements will be financed through the issuance of $1 ,035,000 of general obligation bonds. The alternatives are as follows: RECOMMENDED MOTION: REVIEWED BY: G:\AgendaO 1 \ASSESSFROGTOWN .DOC 1. Approve two Resolutions declaring the costs to be assessed and ordering the preparation of the proposed assessment rolls for Project 01-11, 2001 Improvements establishing October 15, 2001 for the assessment hearings. 2. Deny the Resolutions for a specific reason and provide staff with direction. 3. Table this item for a specific reason. A motion and second to approve Resolution 01-XX declaring the costs to be assessed and ordering the preparation of the proposed assessment rolls for Project 01-11, 2001 Improvement Project; and approve Resolution 01-XX establishing October 15, 2001 for the assessment hearings. ;-8 RESOLUTION 01.~ \ oi RESOLUTION DECLARING COSTS TO BE ASSESSED INNESO'\~ AND ORDERING PREPARATION OF PROPOSED ASSESSMENTS OR EVANSTON AVENUE, ST. PAUL AVENUE, JORDAN AVENUE, MINNESOTA STREET, DAKOTA STREET, OAK STREET AND MEMORIAL TRAIL. CITY PROJECT 01.11 MOTION BY: JL SECOND BY M0 WHEREAS, a Contract has been let and costs have been determined for the improvement of Evanston Avenue, St. Paul Avenue, Jordan Avenue, Minnesota Street, Dakota Street, Oak Street and Memorial Trail, Project 01-11 and the contract price for such improvements is $1,568,000 and the expenses incurred or to be incurred in the making of such improvements amount to $212,000 so that the total cost of the improvements will be $1,780,000.00. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF PRIOR LAKE, MINNESOTA: 1. The portion of the cost of such improvements is to be paid by the City is hereby declared to be $1,261,603, and the portion of the cost to be assessed against benefited property owne~ is ;j f declared to be $518,397. en II ~4 1~,f b~ / 2. Assessments shall be payable on an equal principal installment method extending over a period of 10 years for street improvements. The first installment shall be the annual principal plus interest calculated from the public hearing date to the end of this year plus twelve months of the next year and shall bear interest at the rate of a minimum of 8% per annum from the date of the adoption of the assessment resolution. 3. The City Manager, with the assistance of the City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvements against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 4. The City Manager shall upon the completion of such proposed assessment, notify the Council thereof. Passed and adopted this 17th day of September, 2001. Mader Ericson Gundlach Petersen Zieska NO Mader Ericson Gundlach Petersen Zieska {Seal} Frank Boyles City Manager City of Prior Lake 162(Q1)\MQkt~sJSdiitdliW.~ooke, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER .,..,.___..___.,..... .. .......,.. _' ._..~"..~~ <~ ,._....._~...~....__"",,_,____."_'.,,..'"~__..._,___....~>._"..~....___~,,..,,...._,....~__.._...._,,,,_..._~.,,'_._.___.~~.......",,', _"_.______~____....._,,....._ .. .__._.. __.".~__.".~ '._ ".__.__.._",__.M__"'_'U"_"'''_''___''~___''_~_'''''__~__~ RESOLUTION O~ t 0'1 ~11VNESO~~ RESOLUTION ESTABLISHING THE DATE OF THE ASSESSMENT HEARING FOR EVANSTON AVENUE, ST. PAUL AVENUE, JORDAN AVENUE, MINNESOTA STREET, DAKOTA STREET, OAK STREET AND MEMORIAL TRAIL CITY PROJECT #01-11 MOTION: ~1:" SECOND: \-\? WHEREAS, by a resolution passed by the Council on September 17, 2001, the City Manager was directed to prepare a proposed assessment of the cost of improvements for Project 01-11 Evanston Avenue, St. Paul Avenue, Jordan Avenue, Minnesota Street, Dakota Street, Oak Street, and Memorial Trail Reconstruction; and WHEREAS, the City Manager notifies the Council that such proposed assessment will be completed and filed in his office for public inspection. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF PRIOR LAKE, MINNESOTA: 1. A hearing shall be held on the 15th day of October, 2001, in City Council Chambers at 7:30 P.M. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given the opportunity to be heard with reference to such assessment. 2. The City Manager is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Finance Director, except that no interest will be charged if the entire assessment is paid within 30 days from the adoption of the assessment. He may, at any time thereafter, pay to the City Finance Director the entire amount of the assessment remaining unpaid, excepting the installment portion appearing upon the current year's property tax statement. Passed and adopted this 17th day of September, 2001 il Mader \ I Mader Ericson \ l Ericson Gundlach \JI Gundlach Petersen ,I Petersen Vacant I , Vacant YES NO {Seal} Frank Boyles City Manager 1~~&b~fIOH@1~~ja,~~o Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER 2001 Public Improvement Project - Resident Concerns March 19, 2001 1. Method of Assessment: Residents who attended the Public Hearing expressed concern about of the front footage methodology. On the other side, persons with smaller lots believe they overpay with the unit method. The recommendation of the special assessment committee is to retain the front footage method for the following reasons: . 45 of the 78 single-family residential units (nearly 60%) have front footages of 80 feet or less, with 31 of these lots having frontages of 60 feet or less. . The front footage method is the application that is most familiar to the residents as a result of the informational meetings and the public hearing. . The front footage application is the most equitable because the cost is directly proportional for the most part to the size of the lot. 2. Sidewalks: There are no special assessments for sidewalks. All sidewalks are paid for from other sources. Sidewalks are to be constructed beginning at CSAH 44 down Jordan Avenue to Minnesota Street to Evanston Avenue to CSAH 21. The sidewalk will connect the County Road, the Park and the School. A sidewalk cannot be constructed economically on the east side of St. Paul Avenue because of lot grades and setbacks. A sidewalk is also proposed along Memorial Trail in the park and will be located so as not to disturb existing trees. 3. Tree Replacement: As with any City reconstruction project, tree removal will be kept to a minimum. By decreasing the width of Memorial Trail to 20 feet, only two pines on park property will have to be relocated with a tree spade and the oaks will remain undisturbed. As many as five trees on private property may be removed depending on storm sewer and watermain final design. Several trees will be removed within the right of way including an area along the north side of Oak Street. Three of the trees are approximately 20" in diameter. Staff will continue to work with property owners to locate sewer and water services so that tree removal is minimized. Trees on private property (not right-of-way or public property) that die within twelve months of project completion, will be replaced with 2-3 caliper-inch trees from the City's nursery stock if the City determines that the tree loss was related to the project. 4. Alley: The City will discuss installation of curb cuts or vacation of the alley with affected residents. 5. Memorial Trail (east/west only): Memorial Trail will be built to a 20-foot width in accordance with the City's past practice considering the State Uniform Fire Code. As previously mentioned, narrowing the width of the street results in saving trees. The street can be striped and signed for two-way or one-way traffic. NOTICE OF PUBLIC ASSESSMENT HEARING PUBLIC IMPROVEMENT PROJECT #01-11, EVANSTON AVENUE, ST. PAUL AVENUE, JORDAN AVENUE, MINNESOTA STREET, DAKOTA STREET, OAK STREET, AND MEMORIAL TRAIL IMPROVEMENTS SANITARY SEWER, WATER MAIN, STORM SEWER, STREET RECONSTRUCTION AND APPURTENANT WORK IN THE CITY OF PRIOR LAKE, SCOTT COUNTY, MINNESOTA Notice is hereby given that the City Council of the City of Prior Lake, Minnesota will meet in the Council Chambers at Fire Station No.1, 16776 Fish Point Road, on Monday, the 15th of October, 2001 at 7:30 P.M. to consider the assessment of the following street: PROJECT DESCRIPTION Reconstruction of Evanston Avenue, St. Paul Avenue, Jordan Avenue, Minnesota Street, Dakota Street, Oak Street and Memorial Trail including sanitary sewer, water main, storm sewer, street reconstruction and appurtenant work. The area proposed to be assessed is every lot, piece, and parcel benefiting from said improvements, whether abutting or not, within the following described areas: Evanston Avenue, St. Paul Avenue, Jordan Avenue, Minnesota Street, Dakota Street, Oak Street and Memorial Trail Specific property descriptions included in the above described area, but not inclusive, are as follows: Original Townsite Prior Lake Schmokel's Addition Costello's Addition Borgerding Addition The estimated total of the assessment roll is $518,397.00. The Council proposes to proceed under the authority granted by Chapter 429 M.S.A. 162~~oc~~&~usl?Jl!!Wk<Ha~Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER The proposed assessment roll is on file in the City Manager's office and any written or oral objections will be considered at the public hearing. No appeal may be taken as to the amount of any assessment unless a signed, written objection is filed with the City Manager prior to the hearing or presented to the presiding officer at the hearing. An appeal to district court may be made by serving notice upon the Mayor or City Manager within 30 days after adoption of the assessment roll and filing such notice with district court within 10 days after service upon the Mayor or City Manager. The City also has adopted a deferred assessment ordinance whereby the City Council may defer the payment of special assessments for those individuals who are permanently disabled or have attained the age of 65 or older. Guideline criteria and applications are available at City Hall. Applications must be made within 30 days following the adoption of the assessment roll by the City Council. Dated: September 17th, 2001 By Order of the City Council Isl Frank Boyles City Manager -Published in the Prior Lake American, September 22nd and September 29th, 2001. G:\PROJECTSI2001\IIFROG\PUBHEAROI-I1.DOC ~N~,"'~_'-"'".~"__"""'''_'''_'_-_" _, _ .'~ .___, M._,_~+.__.,._,~_._~"_'~_'~"'__'____'__"'_'~_'_""",~.._~.......----..."~-,._....,----_..._~_._,._---~----,.,- ~_.-,_._."----~--~'