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4646 Dakota Street SE
Prior Lake, MN 55372
CITY COUNCIL AGENDA REPORT
MEETING DATE:
JULY 18, 2011
AGENDA #:
5F
PREPARED BY:
JANE L. GILB, ACCOUNTING SUPERVISOR
PRESENTER:
JANE L. GILB
AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION ACCEPTING DONATIONS
AND GRANTS TO THE CITY DURING THE 2 ND QUARTER OF 2011
DISCUSSION: Introduction
The purpose of this agenda item is to consider acceptance of donations
and grants made to the City during April, May, and June of 2011.
Histo
Minnesota State Statute 465.03 requires that the City accept a grant or
devise of real or personal property and maintain such property for the
benefit of its citizens in accordance with the terms prescribed by the donor.
In addition to being a legal requirement, this resolution encourages
transparency in government and accountability.
Current Circumstances
A resolution has been prepared that identifies the donations and grants that
were received during the 2 nd quarter of 2011 and the terms in which they
were presented. If a donation or grant was accepted under separate
resolution, it has not been included in this current list. While it is certainly
our intent to include all donations and grants for the 2 nd quarter of 2011, we
recognize that we may have inadvertently missed some. Those will be
addressed in subsequent resolutions.
Conclusion
Staff is requesting that the Council accept the donations and grants
received. Staff intends to seek Council acceptance of donations and grants
each quarter during the year.
ISSUES: This agenda item allows City Council to publicly recognize the donations
and grants made to the City in the interest of transparency.
FINANCIAL Certain donations and grants and their corresponding expenditures are
IMPACT: reflected in the annual budget due to their recurring nature. Acceptance of
additional donations and grants may result in additional or offsetting
expenditures depending on the terms prescribed by the donor.
In 2008, the City appointed a staff person to actively seek grant funding in
all areas. Between 2008 and 2010, the City received nearly $2.9 million
dollars in grant funding. The City spent approximately $794,000 to
complete projects totaling approximately $3.7 million.
ALTERNATIVES: 1. Approve the resolution accepting donations and grants received by the
City during the 2 nd quarter of 2011 as presented.
2. Delay action if the Council requires additional information.
RECOMMENDED Alternative #1.
MOTION:
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4646 Dakota Street SE
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RESOLUTION 11 -xxx
A RESOLUTION ACCEPTING DONATIONS AND GRANTS TO THE CITY DURING
THE 2nd QUARTER OF 2011
Motion By:
Second By:
WHEREAS, MN Statute 465.03 requires that cities accept donations for the benefit of its citizens in
accordance with the terms prescribed by the donor; and
WHEREAS, The City has received the following donations of money, goods or property during April, May,
and June of 2011:
Donor
Value
Designated Use
Shakopee Mdewakanton Sioux
Community
$95,000.00
Police — 2nd Quarter 2011
Kelly Meyer
$90.00
2 tickets to a Twins game for Club Prior
Robert Morris
$300.00
Donated 1St and 2nd quarter time as
EDA Member
Donald & Virginia Rent
$50.00
TV for Club Prior
Prior Lake Optimists Club
$2,000.00
Scholarships for Prior Lake Summer
Youth Programs
Prior Lake Optimists Club
$1,000.00
Prior Lake Fire Safety Cam
Prior Lake Chamber of
Commerce
$500.00
Prior Lake Concerts in the Park
Prior Lake Rotary Club
$1,100.00
Electricity for Rotary Fountain
Mediacom
$500.00
Prior Lake Kop Community Gardens
Pat Devitt
$5.00
Prior Lake Kop Community Gardens
Prior Lake Lions Club
$300.00
Prior Lake Kop Community Gardens
Prior Lake Rotary Club
$1,000.00
Prior Lake Kop Community Gardens
Cathie Jensen
$50.00
Prior Lake Kop Community Gardens
Granting
Agency
Project
Description of
Project
Grant
Period
Award
Amount
Dept
p
State of
Operation
Guard the
January
$507.14
Police Dept
Minnesota —
NightCAP —
safety of the
15, 2011
Minnesota
USTH 169,
citizens by
through
Management
MNTH 13,
improving
April 16,
& Budget
MNTH 19 and
traffic safety.
2011
MNTH 21
Seatbelt
enforcement
and DWI
taggin
Carver
State Health
CR21 Wagon
2010
$3,000.00
Engineering
County
Implementation
Bridge
Hedber
Department
Keeney
Program Grant
Pedestrian
Soukup
Souku
(SHIP)
Safety Study
and Pedestrian
needs
Minnesota
Alcohol
Guard the
January 1,
$450.00
Police Dept
Institute of
Compliance
safety of the
2011
Public
Checks
citizens by
through
Health
confirming
May 31,
compliance for
2011
On Sale and
Off Sale of
alcohol
City of
Distracted
Guard the
January 1,
$274.83
Police Dept
Shakopee
Drivers
safety of the
2011
citizens by
through
enforcement of
May 31,
traffic safety
2011
Scott County
DNR
Purchase of
May 11,
$18,375.00
Park Dept
Community
700 trees for
2011
Forest Bonding
boulevard tree
Grant
planting
program
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The grants and donations are hereby officially acknowledged with gratitude to the donors.
PASSED AND ADOPTED THIS 18TH DAY OF JULY, 2011.
YES NO
M ser
M ser
Erickson
Erickson
Hedberg
Hedber
Keeney
Keene
Soukup
Souku
Frank Boyles, City Manager