The URL can be used to link to this page

Home My WebLink AboutConsent Agenda Rep 4A-4H Run Date: 10/09/01 Time: 09: 4 6 : 51 APPEAL 5.1 98.05 CITY OF PRIOR LAKE SCHEDULED INVOICES SUMMARY FOR PAYMENT ON: 10/16/01, POST 10/15/01 FUND ACCNT OBJ VENDOR NAME 101-GENERAL FUND 20202-Payable SAC Charges METROPOLITAN COUNCIL-SAC TOTAL 20202-Payable SAC Charges 20203-Payable Surcharges MINNESOTA STATE TREASURER TOTAL 20203-Payable Surcharges 20820-Minnesota Use Tax ALVA'S DANCE & THEATRICAL ART JOHNSON TRUCKING INC DIGGER'S PRIOR LAKE POLARIS LLOYD EXCAVATING INC MORRIS-KOPEC FORENSICS INC PANASONIC DOCUMENT IMAGING CO RETROFIT RECYCLING INC TOTAL 20820-Minnesota Use Tax 34730-Park Program Receipts WATZL, TERRY ZOBECK, BRENDA TOTAL 34730-Park Program Receipts 36212-Miscellaneous Revenue METROPOLITAN COONCIL-SAC MINNESOTA STATE TREASORER TOTAL 36212-Miscellaneous Revenue 41130-0RDINANCE 351-Legal Notice PRIOR LAKE AMERICAN 352-0rdinance Publication PRIOR LAKE AMERICAN TOTAL 41130-0RDINANCE 41320-CITY MANAGER 201-0ffice Supplies - General BOISE CASCADE OFFICE PRODUCTS CORPORATE EXPRESS 202-0ffice Supplies-Oup & Cop CORPORATE EXPRESS 321-Comrnunications - Telephon VERIZON WIRELESS Page: 1 Ini: j anet AMOUNT 21,850.00 21,850.00 9,133.70 9,133.70 -38.81 -60.09 -1.12 -79.63 -1.33 -88.99 -26.92 -296.89 106.00 20.00 126.00 -218.50 -365.35 -583.85 169.95 269.43 439.38 23.88 53.67 340.27 99.76 n Date: 10/09/01 Time: 09: 4 6 : 51 PEJI.L 5. 1 98. 05 CITY OF PRIOR LAKE SCHEDULED INVOICES SUMMARY FOR PAYMENT ON: 10/16/01, POST 10/15/01 NO ACCNT OBJ VENDOR NAME 1-GENERAL FUND 41320-CITY MANAGER 437-Misc Expense - General ON TIME DELIVERY SERVICE TOTAL 41320-CITY MANAGER 41410-ELECTIONS 210-0perating Supplies - Gen. SCOTT CO TREASURER TOTAL 41410-ELECTIONS 41520-DIRECTOR OF FINANCE 201-0ffice Supplies - General BOISE CASCADE OFFICE PRODUCTS CORPORATE EXPRESS TOTAL 41520-DIRECTOR OF FINANCE 41530-ACCOUNTING 201-0ffice Supplies - General BOISE CASCADE OFFICE PRODUCTS CORPORATE EXPRESS 331-Travel & Conferences LEAGUE OF MINN CITIES RINGBERG, JANET 437-Misc Expense - General AFLAC TOTAL 41530-ACCOUNTING 41610-CITY ATTORNEY 304-L~gal Fees HALLELAND LEWIS NILAN SIPKINS HENNINGSON & SNOXELL LTD 305-Prosecution SCOTT JOINT PROSECUTION TOTAL 41610-CITY ATTORNEY 41820-PERSONNEL 201-0ffice Supplies - General BOISE CASCADE OFFICE PRODUCTS CORPORATE EXPRESS 314-Professional Services-Gen CONSOLIDATED MEDICAL SERVICES 321-Communications - Telephon VERIZON WIRELESS Page: 2 Ini: j anet AMOUNT 26.88 544.46 716.16 716.16 15.35 27.77 43.12 8.52 15.43 60.00 35.19 125.00 244.14 12,427.09 536.50 19,955.36 32,918.95 8.52 15.43 100.00 8.40 Run Date: 10/09/01 Time: 09: 46: 51 APPEAL 5.1 98.05 CITY OF PRIOR LAKE SCHEDULED INVOICES SUMMARY FOR PAYMENT ON: 10/16/01, POST 10/15/01 FUND ACCNT OBJ VENDOR NAME 101-GENERAL FUND 41820-PERSONNEL TOTAL 41820-PERSONNEL 41910-PLANNING & ZONING 201-0ffice Supplies - General BOISE CASCADE OFFICE PRODUCTS CORPORATE EXPRESS 202-0ffice Supplies-Dup & Cop CORPORATE EXPRESS 314-Professional Services-Gen SCOTT COUNTY RECORDER 321-Communications - Telephon MINNCOMM PAGING 331-Travel & Conferences LINCOLN INSTITUTE TOTAL 41910-PLANNING & ZONING 41920-DATA PROCESSING 201-0ffice Supplies - General BOISE CASCADE OFFICE PRODUCTS CORPORATE EXPRESS 210-0perating Supplies - Gen. BOISE CASCADE OFFICE PRODUCTS CORPORATE EXPRESS 313-Prof Serv.- Consultant COMPUTER INTEGRATION TECH 321-Communications - Telephon SCOTT RICE TELEPHONE CO 408-Hardware Service Contract HARLAND FINANCIAL SOLUTIONS 5S0-General Equipment HEWLETT PACKARD TOTAL 41920-DATA PROCESSING 41940-BUILDINGS & PLANT 321-Communications - Telephon SCOTT RICE TELEPHONE CO USFAMILY.NET 322-Communications - Postage UNITED STATES POSTAL SERV 361-Insurance - Gen Liability LEAGUE MN CITIES INS TRUS Page: 3 Ini: j anet AMOUNT 132.35 40.93 74.06 27.22 19.50 14.38 170.00 346.09 8.52 15.43 72.40 55.37 4,071.75 325.89 328.01 282.17 5,159.54 1,235.41 42.96 3,750.00 24,224.00 n Date: 10/09/01 Time: 09:46:51 PEAL 5.1 98.05 CITY OF PRIOR LAKE SCHEDULED INVOICES SUMMARY FOR PAYMENT ON: 10/16/01, POST 10/15/01 NO ACCNT OBJ VENDOR NAME I-GENERAL FUND 41940-BUILDINGS & PLANT 362-Insurance - Property LEAGUE MN CITIES INS TRUS 383-Utilities - Gas MINNEGASCO 384-Refuse Disposal BUCKINGHAM DISPOSAL INC 401-Repair & Maint Serv-Bldgs R & R CARPET SERVICE 404-Repair & Maint Serv-Equip TELEMATION COMMUNICATIONS INC 406-Repair & Maint Serv-Clean BURNSVILLE COMMERCIAL 413-Rentals - Office Equip. IOS CAPITAL TOTAL 41940-BUILDINGS & PLANT 41950-CENTRAL GARAGE 201-0ffice Supplies - General BOISE CASCADE OFFICE PRODUCTS CORPORATE EXPRESS 210-0perating Supplies - Gen. ZAHL-PETROLEUM MAINTENANCE CO 215-0per Supp - Shop Material AL'S TRUE VALUE CARQUEST AUTO PARTS 451-Repair Sup-Parts (P/S) CARQUEST AUTO PARTS FACTORY MOTOR PARTS COMPANY GROSSMAN CHEVROLET CO NAPA AUTO PARTS WOLF MOTOR CO INC 452-Repair Sup-Parts (P/K) AL'S TRUE VALUE CARQUEST AUTO PARTS DIGGER'S PRIOR LAKE POLARIS MTI DISTRIBUTING INC NAPA AUTO PARTS 453-Repair Sup-Parts (P/W) CARQUEST AUTO PARTS FACTORY MOTOR PARTS COMPANY NAPA AUTO PARTS Page: 4 Ini: j anet AMOUNT 10,866.75 54.79 99.12 113.95 85.00 1,288.64 618.77 42,379.39 8.52 15.43 25.12 48.70 96.49 425.28 618.34 53.56 69.48 42.81 20.13 99.48 52.26 167.08 83.33 67.60 205.46 94.34 Run Date: 10/09/01 Time: 09:46:51 APPEAL 5.1 98.05 CITY OF PRIOR LAKE SCHEDULED INVOICES SUMMARY FOR PAYMENT ON: 10/16/01, POST 10/15/01 FUND ACCNT OBJ VENDOR NAME 101-GENERAL FUND 41950-CENTRAL GARAGE 462-Repair Sup-Equip (P/K) AL'S TRUE VALUE CARQUEST AUTO PARTS 463-Repair Sup-Equip (P/W) LANO EQUIPMENT INC 471-Batteries & Tires (P/S) GOODYEAR TIRE DISTRIB CTR 472-Batteries & Tires (P/K) LANO EQUIPMENT INC POMP'S TIRE SERVICE INC 473-Batteries & Tires (P/W) FACTORY MOTOR PARTS COMPANY 481-Minor Serv-Contract (P/S) HOLIDAY STATION STORES WOLF MOTOR CO INC TOTAL 41950-CENTRAL GARAGE 42100-POLICE 201-0ffice Supplies - General BOISE CASCADE OFFICE PRODUCTS CORPORATE EXPRESS 202-0ffice Supplies-Dup & Cop CORPORATE EXPRESS 210-0perating Supplies - Gen. AL'S TRUE VALUE CARLSON HARDWARE COMPANY CENTRAL FIRE PROTECTION INTOXIMETERS MORRIS-KOPEC FORENSICS INC 217-0per Supp - Uniforms UNIFORMS UNLIMITED 223-Repair & Maint Sup-Bldgs CARLSON HARDWARE COMPANY 228-Repair & Maint Sup-Veh. MIDWEST RADAR & EQUIPMENT 240-Small Tools & Equipment PANASONIC DOCUMENT IMAGING CO 321-Cornrnunications - Telephon MINNCOMM PAGING SCOTT RICE TELEPHONE CO SPRINT PCS VERIZON WIRELESS Page: 5 Ini: j anet AMOUNT 12.67 4.41 426.00 279.11 165.08 18.11 258.80 9.00 868.32 4,234.91 64.81 117.27 45.37 24.28 13.83 36.00 42.60 25.83 655.00 6.25 180.00 1,557.99 924.90 965.56 33.79 260.22 n Date: 10/09/01 Time: 09: 46: 51 PEAL 5.1 98.05 CITY OF PRIOR LAKE SCHEDULED INVOICES SUMMARY FOR PAYMENT ON: 10/16/01, POST 10/15/01 ND ACCNT OBJ VENDOR NAME 1-GENERAL FUND 42100-POLICE 323-Communications - Radio SCOTT CO TREASURER 326-Communications - Computer SCOTT CO TREASURER 331-Trave1 & Conferences OLSON, CHRISTOPHER 363-Insurance - Auto LEAGUE MN CITIES INS TRUS 383-Utilities - Gas MINNEGASCO 401-Repair & Maint Serv-Bldgs R & R CARPET SERVICE 406-Repair & Maint Serv-C1ean BURNSVILLE COMMERCIAL 413-Rentals - Office Equip. IOS CAPITAL 433-Misc Exp.- Dues & Subscr. OPTIMIST CLUB 437-Misc Expense - General PRIOR LAKE FLORIST TOTAL 42100-POLICE 42200-FIRE & RESCUE 125-Insurance Premium Contrib PRIOR LAKE FIRE DEPT 201-0ffice Supplies - General BOISE CASCADE OFFICE PRODUCTS CORPORATE EXPRESS 202-0ffice Supplies-Dup & Cop CORPORATE EXPRESS 210-0perating Supplies - Gen. CARQUEST AUTO PARTS 217-0per Supp - Uniforms UNIFORMS UNLIMITED 223-Repair & Maint Sup-B1dgs AL'S TRUE VALUE GRAYBAR R & R CARPET SERVICE TIM HEALY & ASSOCIATES 306-Training Expenses RIEGERT, JOHN Page: 6 Ini: j anet AMOUNT 566.00 10,788.90 521.79 1,589.75 36.83 22.37 335.48 206.00 80.00 75.00 19,175.82 85,066.00 8.52 15.43 9.07 46.40 69.76 53.42 627.97 30.35 191.70 70.45 Run Date: 10/09/01 Time: 0 9 : 4 6 : 5 1 APPEAL 5.1 98.05 CITY OF PRIOR LAKE SCHEDULED INVOICES SUMMARY Page: 7 Ini: j anet FOR PAYMENT ON: 10/16/01, POST 10/15/01 FUND ACCNT OBJ VENDOR NAME AMOUNT 101-GENERAL FUND 42200-FIRE & RESCUE 321-Communications - Telephon MINNCOMM PAGING SCOTT RICE TELEPHONE CO VERIZON WIRELESS 323-Communications - Radio SCOTT CO TREASURER 363-Insurance - Auto LEAGUE MN CITIES INS TRUS 383-Utilities - Gas MINNEGASCO 384-Refuse Disposal BUCKINGHAM DISPOSAL INC 401-Repair & Maint Serv-Bldgs R & R CARPET SERVICE YALE INCORPORATED 404-Repair & Maint Serv-Equip ANCOM TECHNICAL CENTER 406-Repair & Maint Serv-Clean BURNSVILLE COMMERCIAL 437-Misc Expense - General MED-COMPASS INC 38.02 217.15 100.31 398.00 2,819.00 118.07 21.21 68.42 2,445.00 430.69 187.44 3,080.50 --------------- TOTAL 42200-FIRE & RESCUE 42400-BUILDING INSPECTION 201-0ffice Supplies - General BOISE CASCADE OFFICE PRODUCTS CORPORATE EXPRESS 321-Communications - Telephon A1 WIRELESS & BATTERY MINNCOMM PAGING VERIZON WIRELESS 331-Travel & Conferences MINNESOTA STATE TREASURER 363-Insurance - Auto LEAGUE MN CITIES INS TRUS 96,112.88 40.93 74.06 62.60 43.14 74.31 120.00 248.25 --------------- TOTAL 42400-BUILDING INSPECTION 42500-CIVIL DEFENSE 306-Training Expenses BOE, ROBERT 381-Utilities - Electric MINNESOTA VALLEY ELECTRIC 663.29 441.51 59.87 ,. n Date: 10/09/01 Time: 0 9 : 4 6 : 51 PEAL 5.1 98.05 CITY OF PRIOR LAKE SCHEDULED INVOICES SUMMARY FOR PAYMENT ON: 10/16/01, POST 10/15/01 ND ACCNT OBJ VENDOR NAME 1-GENERAL FUND 42500-CIVIL DEFENSE 381-Utilities - Electric SHAKOPEE PUBLIC UTILITIES 404-Repair & Maint Serv-Equip ELECTRIC SERVICE COMPANY TOTAL 42500-CIVIL DEFENSE 42700-ANIMAL CONTROL 311-Animal Control Contract MCALLISTER, ROBERT 321-Communications - Telephon MCALLISTER, ROBERT TOTAL 42700-ANIMAL CONTROL 43050-ENGINEERING 201-0ffice Supplies - General BOISE CASCADE OFFICE PRODUCTS CORPORATE EXPRESS 202-0ffice Supplies-Dup & Cop CORPORATE EXPRESS 205-Drafting Supplies MINN BLUE DIGITAL IMAGING 210-0perating Supplies - Gen. CARLSON HARDWARE COMPANY MONNENS SUPPLY INC 331-Travel & Conferences AGGREGATE & READY MIX OF MN LAKE SUPERIOR COLLEGE 363-Insurance - Auto LEAGUE MN CITIES INS TRUS TOTAL .43050-ENGINEERING 43100-STREET 215-0per Supp - Shop Material AL'S TRUE VALUE PRAXAIR DISTRIBUTION INC 224-Repair & Maint Sup-Gen. AL'S TRUE VALUE ESS BROTHERS & SONS INC JIRIK SOD FARMS INC NEWMAN TRAFFIC SIGNS WM MUELLER & SONS INC Page: 8 Ini: j anet AMOUNT 4.47 742.47 1,248.32 1,050.00 13 .12 1,063.12 54.64 98.76 18.15 28.98 25.52 15.98 570.00 100.00 344.00 1,256.03 54.84 30.13 12.76 191.45 127.80 883.95 17 8.52 Run Date: 10/09/01 Time: 0 9 : 4 6 : 52 APPEAL 5.1 98.05 CITY OF PRIOR LAKE SCHEDULED INVOICES SUMMARY FOR PAYMENT ON: 10/16/01, POST 10/15/01 FUND ACCNT OBJ VENDOR NAME 101-GENERAL FUND 43100-STREET 240-Sma11 Tools & Equipment AL'S TRUE VALUE 321-Communications - Te1ephon MINNCOMM PAGING VERIZON WIRELESS 363-Insurance - Auto LEAGUE MN CITIES INS TRUS 386-Street Lighting MINNESOTA VALLEY ELECTRIC SHAKOPEE PUBLIC UTILITIES 412-Repair & Maint Serv-Gen. BERGMAN COMPANIES INC 415-Rentals - Heavy Equipment ART JOHNSON TRUCKING INC CASE CREDIT LLOYD EXCAVATING INC PRIOR LAKE RENTAL CENTER 437-Misc Expense - General SUBWAY SANDWICHES TOTAL 43100-STREET 45100-RECREATION 104-Temporary Employees Reg BOOZIER, TIFFANY CONLIN, LISA HOLDEN, DANIELLE KARNER, MELISSA MADSEN, CHRISTINA MEYER, CAROL SCHULBERG, DAWN SMITH, LORI WHITTAKER, GRANT 201-0ffice Supplies - General BOISE CASCADE OFFICE PRODUCTS CORPORATE EXPRESS 206-Dance Program AL'S TRUE VALUE FAIR INC, THE SCHULBERG, DAWN 210-0perating Supplies - Gen. ALVA'S DANCE & THEATRICAL Page: 9 Ini: j anet AMOUNT 63.89 19.01 12.54 816.25 3,450.81 101.70 195.00 984.59 798.75 686.93 233.00 57.46 8,899.38 198.00 175.00 339.63 357.75 387.50 1,440.00 770.00 237.50 203.50 8.52 15.43 14.39 685.94 3.95 730.81 n Date: 10/09/01 Time: 09:46:52 PEAL 5.1 98.05 CITY OF PRIOR LAKE SCHEDULED INVOICES SUMMARY FOR PAYMENT ON: 10/16/01, POST 10/15/01 NO ACCNT OBJ VENDOR NAME i-GENERAL FUND 45100-RECREATION 321-Communications - Telephon MINNCOMM PAGING QWEST SCOTT RICE TELEPHONE CO VERIZON WIRELESS 331-Travel & Conferences MINNESOTA RECREATION & 383-Utilities - Gas MINNEGASCO TOTAL 45100-RECREATION 45200-PARKS 201-0ffice Supplies - General BOISE CASCADE OFFICE PRODUCTS CORPORATE EXPRESS 223-Repair & Maint Sup-Bldgs AL'S TRUE VALUE PIONEER MANUFACTURING CO R & R CARPET SERVICE RETROFIT RECYCLING INC 224-Repair & Maint Sup-Gen. AL'S TRUE VALUE OEM-CON LANDFILL INC NOVAKS GARAGE SAFETY SIGNS SIWEK LUMBER & MILLWORK INC 240-Small Tools & Equipment AL'S TRUE VALUE 313-Prof Serv.- Consultant BRAUER & ASSOCIATES LTD OERTEL ARCHITECTS SEBESTA BLOMBERG 321-Communications - Te1ephon MINNCOMM PAGING SCOTT RICE TELEPHONE CO 363-Insurance - Auto LEAGUE MN CITIES INS TRUS 383-Utilities - Gas MINNEGASCO 387-Park Lighting MINNESOTA VALLEY ELECTRIC SHAKOPEE PUBLIC UTILITIES Page: 10 Ini: j anet AMOUNT 19.01 135.60 57.85 10.18 70.00 63.98 5,924.54 15.35 27.77 52.81 102.24 21.30 446.10 7.88 36.00 56.39 155.35 178.29 27.35 136.08 125.00 860.00 57.03 270.70 1,198.25 -5.11 1,563.30 232.37 Run Date: 10/09/01 Time: 09: 46: 52 APPEAL 5.1 98.05 CITY OF PRIOR LAKE SCHEDULED INVOICES SUMMARY FOR PAYMENT ON: 10/16/01, POST 10/15/01 FUND ACCNT OBJ VENDOR NAME 101-GENERAL FUND 45200-PARKS 401-Repair & Maint Serv-B1dgs METRO SOUTH LINDSAY R & R CARPET SERVICE 403-Repair & Maint Serv-Parks ERICKSON, GLENN HAYES ELECTRIC INC 415-Rentals - Heavy Equipment RENT 'N' SAVE TOLL GAS & WELDING SUPPLY 437-Misc Expense - General VACKER INC TOTAL 45200-PARKS 45500-LIBRARIES 223-Repair & Maint Sup-B1dgs AL'S TRUE VALUE BURNSVILLE COMMERCIAL 321-Communications - Telephon SCOTT RICE TELEPHONE CO 383-Utilities - Gas MINNEGASCO 401-Repair & Maint Serv-Bldgs YALE INCORPORATED 406-Repair & Maint Serv-Clean BURNSVILLE COMMERCIAL TOTAL 45500-LIBRARIES 46500-ECONOMIC DEVELOPMENT 201-0ffice Supplies - General BOISE CASCADE OFFICE PRODUCTS CORPORATE EXPRESS TOTAL 46500-ECONOMIC DEVELOPMENT TOTAL 101-GENERAL FUND 225-CAPITAL PARK FUND 45015-LAKEFRONT PARK 530-Improvements BRYAN ROCK PRODUCTS INC TOTAL 45015-LAKEFRONT PARK Page: 11 Ini: j anet AMOUNT 53.25 36.48 50.00 271.80 2,039.59 88.45 1,789.20 9,893.22 61. 23 25.00 127.01 191. 94 170.00 925.00 1,500.18 8.52 15.43 23.95 --------------- --------------- 263,148.18 439.73 439.73 n Date: 10/09/01 Time: 09: 46: 52 PEAL 5.1 98.05 CITY OF PRIOR LAKE SCHEDULED INVOICES SUMMARY FOR PAYMENT ON: 10/16/01, POST 10/15/01 ND ACCNT OBJ VENDOR NAME 5-CAPITAL PARK FUND 45060-RASPBERRY RIDGE PARK 530-Improvements MINNESOTA PLAYGROUND INC TOTAL 45060-RASPBERRY RIDGE PARK 45110-SAND POINT PARK 530-Improvements MINNESOTA PLAYGROUND INC TOTAL 45110-SAND POINT PARK 45175-KNOB HILL 530-Improvements MINNESOTA PLAYGROUND INC TOTAL 45175-KNOB HILL 45190-GLYNWATER PARK 530-Improvements BRYAN ROCK PRODUCTS INC TOTAL 45190-GLYNWATER PARK 45191-DEERFIELD PARK 530-Improvements VALLEY PAVING INC TOTAL 45191-DEERFIELD PARK 45200-PARKS 580-General Equipment ST CROIX RECREATION CO TOTAL 45200-PARKS 45201-TRAILS/SIDEWALKS 530-Improvements BOHNSACK & HENNEN EXCAVATING BRYAN ROCK PRODUCTS INC CENTEX HOMES CONTECH CONSTRUCTION PROD TOTAL 45201-TRAILS/SIDEWALKS Page: 12 Ini: j anet AMOUNT 5,403.88 5,403.88 5,403.88 5,403.88 5,403.87 5,403.87 287.95 287.95 1,180.41' 1,180.41 503.24 503.24 996.00 547.75 23,850.00 2,892.44 28,286.19 --------------- --------------- 46,909.15 TOTAL 225-CAPITAL PARK FUND Run Date: 10/09/01 Time: 0 9 : 4 6 : S 2 APPEAL 5.1 98.05 CITY OF PRIOR LAKE SCHEDULED INVOICES SUMMARY Page: 13 Ini: j anet FOR PAYMENT ON: 10/16/01, POST 10/15/01 FUND ACCNT OBJ VENDOR NAME AMOUNT 255-ED/MN REVOLVE LOAN FUND 39210-Loan Payments-NBC PRODUCT MINNESOTA DEPT OF TRADE & 2,500.00 TOTAL 39210-Loan Payments-NBC PRODUCT 2,500.00 --------------- --------------- TOTAL 255-ED/MN REVOLVE LOAN FUND 260-DAG Special Revenue Fund 60044-REGAL CREST 506-Legal 2,500.00 HENNINGSON & SNOXELL LTD 246.00 TOTAL 60044-REGAL CREST 60045-MEADOW VIEW HEIGHTS 502-Engineering 246.00 BONESTROO ROSENE ANDERLIK 4,500.00 TOTAL 60045-MEADOW VIEW HEIGHTS 60049-WENSMANN 2ND ADDITION 506-Lega1 4,500.00 HENNINGSON & SNOXELL LTD 210.00 TOTAL 60049-WENSMANN 2ND ADDITION 60050-PARK NICOLLET ADDITION 506-Legal 210.00 HENNINGSON & SNOXELL LTD 335.00 TOTAL 60050-PARK NICOLLET ADDITION 335.00 --------------- --------------- TOTAL 260-DAG Special Revenue Fund 410-REVOLVING EQUIPMENT FUND 42200-FIRE & RESCUE 580-General Equipment ANCOM COMMUNICATIONS INC 5,291.00 4,825.00 TOTAL 42200-FIRE & RESCUE 4,825.00 --------------- --------------- TOTAL 4l0-REVOLVING EQUIPMENT FUND SOl-CONSTRUCTION FUND 48352-FROG TOWN RECON '01 50l-Contract Vouchers BARBAROSSA AND SONS INC 50S-Professional Services MCGHIE BETTS INC 4,825.00 336,749.31 924.50 m Date: 10/09/01 Time: 09:46:52 )PEAL 5.198.05 CITY OF PRIOR LAKE SCHEDULED INVOICES SUMMARY Page: 14 Ini: j anet FOR PAYMENT ON: 10/16/01, POST 10/15/01 JND ACCNT OBJ VENDOR NAME AMOUNT ll-CONSTRUCTION FUND 48352-FROG TOWN RECON '01 515-0ther SCOTT COUNTY RECORDER 40.00 --------------- TOTAL 48352-FROG TOWN RECON '01 48353-PIXIE POINT RECON '02 505-Professional Services MCGHIE BETTS INC 337,713.81 2,540.00 TOTAL 48353-PIXIE POINT RECON '02 2,540.00 --------------- --------------- TOTAL SOl-CONSTRUCTION FUND )2-TRUNK RESERVE FUND 50064-MEADOW VIEW 517-Storm Sewer Oversizing CENTEX HOMES 518-Water Trunk Oversizing CENTEX HOMES 340,253.81 53, 996. 0'0 17,664.00 --------------- TOTAL 50064-MEADOW VIEW 71,660.00 S1004-WELL #6 SOl-Contract Vouchers KEYS WELL DRILLING CO MUNICIPAL BUILDERS INC 48,692.25 112,209.96 TOTAL 51004-WELL #6 160,902.21 --------------- --------------- TOTAL 502-TRUNK RESERVE FUND 13-COLLECTOR STREET FUND 61002-PAVEMENT MGMT SYSTEM 505-Professional Services TKDA 232,562.21 6,560.10 TOTAL 61002-PAVEMENT MGMT SYSTEM 6,560.10 --------------- --------------- TOTAL 503-COLLECTOR STREET FUND 6,560.10 11-UTILITY FUND 20830-Minn Water Test Surcharge MINNESOTA DEPT OF HEALTH 7,268.89 TOTAL 20830-Minn Water Test Surcharge 7,268.89 Run Date: 10/09/01 Time: 09:46:52 APPEAL 5.1 98.05 CITY OF PRIOR LAKE SCHEDULED INVOICES SUMMARY FOR P1WMENT ON: 10/16/01, POST 10/15/01 FUND ACCNT OBJ VENDOR NAME 601-UTILITY FUND 49400-WATER UTILITY 201-0ffice Supplies - General BOISE CASCADE OFFICE PRODUCTS CORPORATE EXPRESS 202-0ffice Supplies-Dup & Cop CORPORATE EXPRESS 203-0ffice Supplies-Prnt Form APEX GRAPHICS INC APPLE PRINTING 216-0perating Supp - Chemical HAWKINS WATER TREATMENT 224-Repair & Maint Sup-Gen. .AL'S TRUE VALUE CARLSON HARDWARE COMPANY CARQUEST AUTO PARTS MINNESOTA PIPE & EQUIPMNT NEW HORIZON COMMUNICATIONS 240-Small Tools & Equipment CARLSON HARDWARE COMPANY 312-Prof Serv - Water Testing MVTL LABORATORIES INC 321-Communications - Telephon MINNCOMM PAGING SCOTT RICE TELEPHONE CO 322-Communications - Postage POSTMASTER 331-Travel & Conferences MACKLIN, KAREN 363-Insurance - Auto LEAGUE MN CITIES INS TRUS 381-Uti1ities - Electric MINNESOTA VALLEY ELECTRIC 383-Utilities - Gas MINNEGASCO 384-Refuse Disposal BUCKINGHAM DISPOSAL INC 401-Repair & Maint Serv-Bldgs R & R CARPET SERVICE 406-Repair & Maint Serv-Clean BURNSVILLE COMMERCIAL 415-Rentals - Heavy Equipment LLOYD EXCAVATING INC Page: 15 Ini: j anet AMOUNT 8.52 15.43 13.61 722.07 159.91 5,590.71 73.83 24.25 14.43 1,421.22 42.50 25.19 31.25 36.74 566.70 512.81 23.46 816.00 34.59 99.40 654.87 187.44 545.28 617.70 .n Date: 10/09/01 Time: 09:46:52 'PEAL 5. 1 98. 05 CITY OF PRIOR LAKE SCHEDULED INVOICES SUMMARY FOR PAYMENT ON: 10/16/01, POST 10/15/01 IND ACCNT OBJ VENDOR NAME 'l-UTILITY FUND 49400-WATER UTILITY TOTAL 49400-WATER UTILITY 49450-SEWER UTILITY 201-0ffice Supplies - General BOISE CASCADE OFFICE PRODUCTS CORPORATE EXPRESS 224-Repair & Maint Sup-Gen. AL'S TRUE VALUE CARLSON HARDWARE COMPANY US FILTER DISTRIBUTION GROUP VOLK CUSTOM WELDING 240-Sma1l Tools & Equipment CARLSON HARDWARE COMPANY 321-Communications - Telephon MINNCOMM PAGING QWEST 322-Communications - Postage POSTMASTER 331-Travel & Conferences MACKLIN, KAREN 363-Insurance - Auto LEAGUE MN CITIES INS TRUS 381-Utilities - Electric MINNESOTA VALLEY ELECTRIC 412-Repair & Maint Serv-Gen. BRAUN PUMP & CONTROL (Lift station HAYES ELECTRIC INC repairs) 440-MCES Installment METROPOLITAN COUNCIL 530-Improvements PIPE SERVICES CORPORATION TOTAL 49450-SEWER UTILITY TOTAL 601-UTILITY FUND 2-STORM WATER UTILITY 49420-WATER QUALITY 201-0ffice Supplies - General BOISE CASCADE OFFICE PRODUCTS CORPORATE EXPRESS 331-Travel & Conferences UNIVERSITY OF MINNESOTA Page: 16 Ini: j anet AMOUNT 12,237.91 8.52 15.43 42.59 10.36 749.30 317.28 10.11 61. 98 56.00 512.81 23.46 816.00 924.99 6,096.45 2,067.82 73,278.00 724.52 85,715.62 --------------- --------------- 105,222.42 8.52 15.43 230.00 Run Date: 10/09/01 Time: 0 9 : 4 6 : 52 APPEAL 5.1 98.05 CITY OF PRIOR LAKE SCHEDULED INVOICES SUMMARY Page: 1 7 Ini: j anet FOR PAYMENT ON: 10/16/01, POST 10/15/01 FUND ACCNT OBJ VENDOR NAME 602-STORM WATER UTILITY 49420-WATER QUALITY 437-Misc Expense - General CARLSON HARDWARE COMPANY 530-Improvements AL'S TRUE VALUE JACKSON LANDSCAPE SUPPLY TOTAL 49420-WATER QUALITY TOTAL 602-STORM WATER UTILITY 801-AGENCY FUND 20204-Payable Retainer Refunds ANDERSON FAMILY HOMES BRENNER CONSTRUCTION C R PARTRIDGE HOMES DR HORTON EQUESTRIAN HOME & BARN BLDRS HAMM REALTY INC HANISH HOMES INC HOLME, TOM HOMES BY CHASE J B WOODFITTERS JL WAGEMAN HOMES JOE MAHONEY CONSTRUCTION KEYLAND HOMES KRUEGER, MATT MANLEY BROTHERS CONSTRUCTION MCDONALD CONSTRUCTION INC MITTELSTAEDT BROTHER CONS ROCK CREEK HOMES LLC SEVERSON HOMES WINDWOOD HOMES, THE TOTAL 20204-Payable Retainer Refunds 20206-Tree Preservation Refunds T C CONSTRUCTION TOTAL 20206-Tree Preservation Refunds TOTAL SOl-AGENCY FUND GRAND TOTAL AMOUNT 28.49 22.03 104.37 --------------- 40S.84 =============== 408.84 1,500.00 1,500.00 1,500.00 1,500.00 1,500.00 1,500.00 1,500.00 3,000.00 1,500.00 1,500.00 1,500.00 1,500.00 1,500.00 1,500.00 3,000.00 3,000.00 1,500.00 3,000.00 1,500.00 1,500.00 --------------- 36,000.00 500.00 soo.oo --------------- --------------- 36,500.00 --------------- --------------- 1,044,180.71 4:b TO: FROM: DATE: RE: Mayor and City Council Ralph Teschner, Finance Director October 5, 2001 October 1,2001, City of Prior Lake Treasurer's Report 9/1/01 10/1/01 FUNDS BALANCE RECEIPTS DISBURSEMENTS BALANCE General 3,332,152.02 472,781.73 812,675.45 2,992,258.30 Sewer & Water 4,989,646.67 102,850.90 128,158.72 4,964,338.85 Storm Water 153,161.71 3,973.48 12,459.33 144,675.86 Cable Franchise Fund 127,699.25 0.00 234.30 127,464.95 Capital Park 1,248,571.99 21,908.55 35, 104.04 1,235,376.50 Severance Compo 89,113.18 261. 06 0.00 89,374.24 ED Fed Loan Fund 67,378.51 197.39 0.00 67,575.90 ED MN Loan Fund 16,726.56 5,580.81 5,000.00 17,307.37 DAG Special Rev. Fund 425,870.80 29,155.00 46,567.94 .408,457.86 Tax Increment Fund 270,102.70 0.00 0.00 270,102.70 TIF #2-1 (keyland) 16,084.29 0.00 0.00 16,084.29 TIF #2-2 (becker) 10,155.69 0.00 0.00 10,155.69 TIF #2-3 (amer/metro) 8,837.46 0.00 0.00 8,837.46 TIF #2-4 (commercial) 173,740.99 0.00 0.00 173,740.99 TIF #2-5 (e.m. products) 17,662.07 0.00 0.00 17,662.07 TIF #2-6 (nbc) 16,152.90 0.00 0.00 16,152.90 TIF #2-7 (award print'g) 14,944.24 0.00 0.00 14,944.24 TIF #2-8 (dave hansen) 15,995.42 0.00 0.00 15,995.42 Equipment Fund 539,579.15 1,409.97 58,288.58 482,700.54 Building Fund 67,545.40 0.00 0.00 67,545.40 Construction Fund 563,633.30 398.74 427,522.99 136,509.05 Trunk Reserve 3,088,956.35 99,265.88 25,662.50 3,162,559.73 Collector Street 1,817,007.39 5,306.53 5,638.00 1,816,675.92 Park Ref. Imp. '97 352,975.52 0.00 0.00 352,975.52 Debt Service 4,867,913.74 44,478.27 0.00 4,912,392.01 Agency Fund 523,500.00 19,500.00 28,500.00 514,500.00 Totals 22,815,107.30 807,068.31 1,585,811.85 22,036,363.76 INVESTMENT POOL... $22,517,103.00 Investment Ratio... 102.18% 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER Tra-:lC'llrc vie- 12:09 PM 10/5/01 ._.<_c_.",.",....~.__~,__.._.~,_,_.,.~_.~~___,..-...___~~."__.__,..~...,.,.,.,__.,.~~_...,,_,"._M""""_','o>~_'__*_ ._._._----_..,-~..-,._~~--- . TO: FROM: DATE: RE: FUNDS EDA Special Revenue Totals Mayor and City Council Ralph Teschner, Finance Director October 5, 2001 October 1, 2001, City of Prior Lake EDA Treasurer's Report 9/1/01 BALANCE RECEIPTS DISBURSEMENTS 29,703.49 59.59 0.00 29,703.49 59.59 0.00 GRAND TOTAL $29,763.08 FUND DESCRIPTION: These funds are separate and segregated from all City established funds for the purpose of accounting only. They are reserved and expended at the direction of the Prior Lake Economic Development Authority for specific economic development activity as allowed by MN Statute. 10/1/01 BALANCE 29,763.08 29,763.08 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER Trp.::I!c;lIn:ucl~ 12:09 PM 10/5/01 CITY OF PRIOR LAKE Summary of Bui/ding Permits Issued Month of SEPTEMBER, 2001 Single Family 10 2,360,000.00 14 2,878,000.00 131 Dwellings Townhouses 3 300,000.00 8 760,000.00 175 Multiple Units -- -- -- -- -- ADDITIONS AND AL TERA nONS 1. Residential 66 265,400.00 50 238,800.00 438 2. Industriaf/ 1 49,000.00 -- -- 5 Commercial (New) 3. Industrial & 2 16,000.00 4 136,000.00 26 Commercial (Additions & Remodels) 4. Mechanical 94 -- 123 -- 1548 Permits TOTAL 176 2,990,400.00 199 4,012,800.00 2323 16200 ~1€'Creek Ave. 5.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER 0:0: ~ ~. ~ tJ 0<2: <:;) u.w . -I> ~ <tl- I-en G o<t 1-.-1 ~ """'-' () ./ C :CO: -,J ~ I- <t I ~ al \- Zw ~ 'J ~ 0> ~I- ~ ~ en en -<t 0.... :I:-I I- ~I- 0: ~ ~ () zo: u.. wO 0 -I<t ~ Q) co. I <tW ('I\. o:W l- I-> \r' <to: Z 00: ~ \)'.. ~~ 0 1-0 ~ ..J:I: ~ u.. <t; <tI- er: ~Z 0 ~ 0 zO u.. ~ <t~ :I: c;) en I- --- \i) -Z ~ :Co '-D I-~ '~ u. oen >~ 0:1- <t- :E?= :EG :J<t en 0- ::3 '"Cl Q) ,.:.:: .2 0- (/) ai E c ~ - o ~ Q) .0 E ::3 Z crf .~ E ~- (/) ~ ~ ::3 Q) o ~ .c ~ - Q) 0,.:.:: ~ ~ Q).....I .0 E 0 ::3 .C zo.. (/) ai .~ c ~ '"Cl Q) E '@ U C ::3 - o ~ Q) .0 E ::3 Z >- :<=: t) o - - c Q) E Q) (/) ~ ::3 .0 E Q) 0: ... ~ 8 Agenda J."t'em ~ f; BREAKDOWN OF CALLS RESPONDED TO BY THE PRIOR LAKE VOLUNTEER FIRE DEPARTMENT DURING THE MONTH OF SEPTEMBER 2001 Prior Lake (PL 1) Prior Lake (PL2) 3 Fires 2 Fires 9 Medical Calls 8 Medical Calls 2 Car Accidents 2 Car Accidents 6 Fire/Smoke Alarms 0 Fire/Smoke Alarms 4 Carbon Monoxide Alarms 0 Carbon Monoxide Alarms 1 Miscellaneous 1 Miscellaneous 25 TOTAL 13 TOTAL Reservation 1 (Business) Reservation 2 (Residential) 0 Fires 1 Fires 1 Medical Calls 0 Medical Calls 0 Car Accidents 0 Car Accidents 4 Fire/Smoke Alarms 1 Fire/Smoke Alarms 0 Carbon Monoxide Alarms 0 Carbon Monoxide Alarms 0 Miscellaneous 0 Miscellaneous 5 TOTAL 2 TOTAL Credit River Township Spring Lake TownshiR 3 Fires 1 Fires 3 Medical Calls 5 Medical Calls 2 Car Accidents 2 Car Accidents 3 Fire/Smoke Alarms 2 Fire/Smoke Alarms 0 Carbon Monoxide Alarms 1 Carbon Monoxide Alarms 1 Miscellaneous 2 Miscellaneous 12 TOTAL 13 TOTAL Mutual Aid Assists: 1 Unknown: 1 72 10/11/01 BREAKDOWN OF CALLS RESPONDED TO BY THE PRIOR LAKE VOLUNTEER FIRE DEPARTMENT DURING THE QTR OF JUL-AUG-SEPT 2001 Prior Lake (PL 1 ) Prior Lake (PL2) 7 Fires 5 Fires 25 Medical Calls 12 Medical Calls 9 Car Accidents 5 Car Accidents 14 Fire/Smoke Alarms 5 Fire/Smoke Alarms 9 Carbon Monoxide Alarms 7 Carbon Monoxide Alarms 2 Miscellaneous 2 Miscellaneous 66 TOTAL 36 TOTAL Reservation 1 (Business) Reservation 2 (Residential) 6 Fires 1 Fires 3 Medical Calls 2 Medical Calls 3 Car Accidents 0 Car Accidents 5 Fire/Smoke Alarms 2 Fire/Smoke Alarms 1 Carbon Monoxide Alarms 0 Carbon Monoxide Alarms 1 Miscellaneous 0 Miscellaneous 19 TOTAL 5 TOTAL Credit River Township Spring Lake Township 8 Fires 3 Fires 11 Medical Calls 10 Medical Calls 7 Car Accidents 6 Car Accidents 6 Fire/Smoke Alarms 4 Fire/Smoke Alarms 1 Carbon Monoxide Alarms 1 Carbon Monoxide Alarms 2 Miscellaneous 4 Miscellaneous 35 TOTAL 28 TOTAL Mutual Aid Assists: Weather Watch: GRAND TOTAL 3 1 193 10/11/01 MEETING DATE: AGENDA #: PREPARED BY: AGENDA ITEM: DISCUSSION: RECOMMENDED MOTION: REVIEWED BY: Attachments: STAFF AGENDA REPORT OCTOBER 15,2001 4F RALPH TESCHNER, FINANCE DIRECTOR CONSIDER APPROVAL OF 2001 3RD QUARTER INVESTMENT REPORT Staff has prepared this written narrative to serve as an informational addendum to the quarterly investment report summary. Also attached to the quarterly investment report is a document entitled "Investment Report Summary Narrative". It is intended to provide supplementary information with respect to those allowable forms of investment permitted by Minnesota Statute. Additional objectives of the report narrative are to identify the various funds established and describe the purpose those funds serve. In most instances, the dollars are either reserved and restricted for specific expenditures as indicated or sufficient fund balances are necessary to provide adequate operational cash flows as in the case with the General Fund and Sewer and Water Fund. If councilmembers have questions please feel free to contact me at 447-9841 for more information. 3rd 1. 2001 31' rter I vestment Report 2. Investment Report Summary Narrative H:\JNVESTIIRDOC 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER INVESTMENT REPORT SUMMARY September 30 2001 Reference Number Investment Interest Cost Rate Purchase Date Maturity Date MN-01-145-1 Liquid Asset Fund 1,300,000.00 2.78% 09/28/01 --/--/01 50912553 Discounted c.d's 479,555.00 5.70% 01/12/01 10/12/01 50912553 U.S. Treasury Notes 380,800.00 6.24% 06/09/97 11/15/01 50912553 Discounted c.d's 962,598.00 5.20% 02/16/01 11/16/01 50912553 Discounted c.d's 970,740.00 4.03% 06/20/01 03/20/02 50912553 FARM govt. agency 1,000,000.00 4.60% 04/02/01 10/02/02 50912553 Apple Valley G.O. bonds 500,000.00 5.75% 09/03/98 12/01/02 50912553 FHLMC govt. agency 500,000.00 4.80% 06/08/01 09/08/03 50912553 FHLB govt. agency 475,340.00 6.85% 04/20/00 10/27/03 50912553 FARM govt. agency 500,000.00 5.05% 04/20/01 11/06/03 50912553 FHLMC govt. agency 500,000.00 4.80% 06/14/01 11/21/03 50912553 FHLB govt. agency 1,000,000.00 5.38% 04/12/01 10/13/04 50912553 FNMA govt. agency 499,000.00 5.96% 03/05/01 02/07/05 50912553 FHLB govt. agency 1,000,000.00 5.58% OS/21/01 11/21/05 50912553 FHLB govt. agency 968,290.00 6.71% 10/19/00 04/13/06 50912553 FHLB govt. agency 500,000.00 5.65% 08/14/01 02/14/07 50912553 FHLB govt. agency 500,000.00 5.96% 01/03/01 03/05/07 50912553 FHLMC govt. agency 990,000.00 5.56% 06/05/01 11/16/06 50912553 FHLMC govt. agency 498,750.00 5.80% 03/15/01 09/14/07 50912553 FHLMC govt. agency 498,750.00 5.75% 04/11/01 10/11/07 50912553 FNMA govt. agency 997,500.00 6.04% 08/14/01 08/14/09 1..I!iIB'.Ji'- 008-950601-33 FHLMC govt. agency 500,000.00 5.50% 02/12/01 02/12/04 008-950601-33 FHLB govt. agency 300,000.00 5.51% 03/21/01 03/21/05 008-950601-33 FHLMC govt. agency 499,219.00 5.54% 03/28/01 03/28/06 008-950601-33 FHLB govt. agency 200,000.00 5.55% 09/28/01 09/28/06 11lIJI1i1lJilfl'-- - "~ .. "'~""'/," ,~~ # 19089 Govt. Trust zero bonds 97,800.00 5.79% 04/14/98 11/15/01 # 19089 Govt. Trust zero bonds 311,087.00 5.66% 04/14/98 11/15/01 # 19089 Certificate 96,000.00 6.95% 08/02/00 08/02/02 # 19089 Certificate 96,000.00 6.95% 08/02/00 08/02/02 # 19089 TV A zero bonds 387,555.00 5.65% 03/20/98 10/15/02 # 19089 TV A zero bonds 115,981.00 5.65% 03/20/98 11/01/02 # 19089 Certificate 96,000.00 5.25% 09/30/98 09/30/03 # 19089 FNMA govt. agency 400,000.00 5.01% 10/01/98 10/01/03 # 19089 Certificate 96,000.00 5.20% 10/07/98 10/07/03 # 19089 Certificate 96,000.00 5.30% 10/07/98 10/07/03 # 19089 TV A zero bonds 205,602.00 5.84% 03/23/98 10/15/04 # 19089 FNMA govt. agency 500,000.00 6.82% 12/13/00 12/13/05 # 19089 FHLMC govt. agency 99,786.00 7.17% 03/24/97 03/12/07 # 19089 FHLMC govt. agency 498,750.00 5.55% 08/15/01 08/15/07 # 19089 FHLMC govt. agency 400,000.00 6.00% 02/05/01 02/05/08 # 19089 FNMA govt. agency 200,000.00 6.00% 02/14/01 02/08/08 # 19089 FNMA govt. agency 300,000.00 6.25% 02/14/01 02/08/08 # 19089 FHLB govt. agency 500,000.00 5.63% 06/29/01 05/15/08 # 19089 FNMA govt. agency 500,000.00 6.00% 07/27/01 OS/21/08 # 19089 FHLB govt. agency 500,000.00 6.00% 07/09/01 01/09/01 # 19089 FNMA govt. agency 500,000.00 6.50% 01/04/01 04/29/09 Investment Portfolio Total $ 22,517,103.00 5.47% (weighted average) Inves12 11 :49 AM10/5/01 ....~~.~~.~~...~----~.,.,'~_._~.._.._~--~"'_.__.~..~~"--,--""",-~,~---,~--'----'-----"-~.~--~------ INVESTMENT REPORT SUMMARY NARRATIVE The attached Investment Report identifies the various types of investments and those brokerslbanks the City of Prior Lake uses for investment purposes. At the end of the report summary is the grand total of all city moneys currently invested and the weighted average return of the investment portfolio. Investments for local governments are restricted to only those permitted by Minnesota Statutes. They are identified as follows: 1. U.S. Treasury Bills and Notes which are direct obligations of the federal government. 2. U.S. Government Securities which are guaranteed or insured by the federal government i.e., FHLB, FNMA, FHLMC agencies or authorities such as TV A. 3. State and Local Government bonds that are rated "A" or better. 4. Bankers' Acceptances of a United States Bank. 5. Commercial Paper that is rated "AI +Pl" and matures in 270 days or less. 6. Repurchase Agreements/Certificate of Deposits with banks having capitalization exceeding $10,000,000. Also allowable, but of higher risks, are guaranteed investment contracts (GIC's) and mortgage- backed securities (CMO's) which because of their sophisticated nature and inherent risk, Prior Lake does not participate in. The City's investment portfolio amount is a pool of funds identified on the monthly Treasurer's Report which is comprised of 15 funds that have been established by the City as allowable under state statute. A short description of these funds is outlined below and for the most part are dedicated for specific purposes. General Fund - The General Fund represents the necessary resources to support general operating budget expenditures of the City. The year-end fund balance represents dollars that have accumulated over a period of time as a result of cumulative budgetary revenue surpluses and expenditure under runs. The City Council has designated a portion of this amount, equal to 30% of the current operating budget, for working capital to finance city operations. Cable Franchise Fund - This fund was created to act has a clearing house for funds that were received from the cable franchise company as specified by ordinance which are then paid to ISD #719 as payment support for 50% of the public access coordinator position and for cable studio equipment replacement. Sewer & Water Fund - The Sewer and Water Fund accounts for the collection of sewer and water billing utility revenue. This enterprise fund balance is allocated for the operational costs of the Water/Sewer departments and normally reserved for large capital municipal system expenses. H:\INVEST\IR.DOC Storm Water Fund - The Storm Water Fund is funded by the $3.75 storm water charge on the water bills and is dedicated to finance water quality improvements including departmental administration, storm water maintenance operations and improvement projects such as water quality ponds. Capital Park Fund - Capital Park funds are dedicated funds generated by the 10% park dedication fee as a result of new development and by park support fees on new construction building permits for the purpose of developing the City's neighborhood park and trail system. These dollars are programmed throughout the course of the city's capital improvement plan. Severance Compensation Fund - This fund was established to partially fund the City's compensated absence liability which is associated with the accrued vacation and sick leave for employees upon employment termination. The State Auditor's Office has recommended that local governments set aside a certain percentage on the basis of foreseeable turnover. ED Fed/MN Loan Funds - These funds were created to account for the proceeds of economic development grants received either from the federal government or the State of Minnesota to provide seed money for a revolving loan account. The purpose is to provide economic incentive for new business expansion within the community. Tax Increment Funds - The Tax Increment Fund represents an accumulation of funds such as bond proceeds and project administration fees charged to companies requesting project write downs in the form of tax increment financing for new and/or redevelopment. The TIF district property taxes are then deposited in a number of tax increment funds established to track their respective revenue. Revolving Equipment Fund - A regular replacement schedule for equipment needs of the City in excess of $5,000 has been adopted. Periodic fund transfers are appropriated to provide supplemental revenue to finance the acquisition and purchase of new and replacement vehicles and equipment. The long term effect of contributing occasional fund contributions is to mitigate property tax increases and eliminate debt financing. Building Fund - The funds within the Building Fund are bond proceeds from the issuance of water revenue bonds necessary for the construction of the maintenance facility. The CF AC (capital facility) charge of $7.50 on each utility bill is reserved to pay the bond principal and interest installments. Construction Fund - Construction Fund dollars represent unexpended bond proceeds which are reserved to pay for improvement projects that have been approved by the City Council on an annual basis. For the most part, these moneys are necessary to complete outstanding construction contracts and related engineering and professional services. Park Referendum Fund - Park Referendum Fund dollars represent unexpended bond proceeds which are reserved to pay for improvement projects that have been authorized by the City Council and approved by the voters as a result of the referendum election conducted during 1997. For the most part, these moneys are necessary to complete outstanding construction contracts and related engineering and professional services associated with those identified park improvements. H:\INVEST\IR.DOC Trunk Reserve Fund - The Trunk Reserve Fund consists of dedicated revenue generated from utility connection permits and acreage fees assessed at time of sewer and water installation for the purpose of recovering trunk oversizing costs and central municipal system improvements i.e., wells lift stations, force mains, etc. These dollars are programmed throughout the course of the city's capital improvement plan. Collector Street Fund - The Collector Street Fund consists of dedicated revenue generated by fees associated with new development and new construction building permits for the purpose of funding pedestrian related improvements i.e., bikeways, sidewalks, trail systems plus right of way acquisition along collector streets and occasional collector street links. Debt Service Fund - The Debt Service Fund represents prepayments of special assessments, property tax collections and special levies needed to amortize the outstanding bonded indebtedness of the City. This fund balance is 100% reserved for the payment of bond principal and interest.. DAG Special Revenue Fund - The DAG Fund is a special revenue fund to account for project engineering and inspection fees that are collected as a result of a developer's agreement contract. The fees are paid to the City by the developer when the contract is executed at the time of final plat approval. These revenues are used to pay for legal expenses and inspection services on developer installed utilities including sewer, water and street installation for newly approved subdivisions within the City of Prior Lake. Agency Fund - The Agency Fund accounts for the $1500 residential building pem1it deposit that is refunded to the building contractor upon final inspection. This provides the City the required financial assurance that the property site will be adequately cleaned up and debris free before an occupancy permit is granted. Because city funds are pooled for investment purposes, interest is allocated to each fund on a quarterly basis, and is based upon each individual fund's proportionate share of the total amount. Overall the total investment pool does not represent excess reserves but rather available financial resources. In most instances these funds were established and restricted for specific and designated purposes by either Minnesota Statutes or City Code to accomplish the goals and objectives of the City of Prior Lake. H:\INVEST\IR.DOC TREASURER'S REPORT FUND DESCRIPTIONS General Fund - The General Fund represents the necessary resources to support general operating budget expenditures of the City. The year-end fund balance represents dollars that have accumulated over a period of time as a result of cumulative budgetary revenue surpluses and expenditure under runs. The City Council has designated a portion of this amount, equal to 30% of the current operating budget, for working capital to finance city operations. Cable Franchise Fund - This fund was created to act has a clearing house for funds that were received from the cable franchise company as specified by ordinance which are then paid to ISD #719 as payment support for 50% of the public access coordinator position and for cable studio equipment replacement. Sewer & Water Fund - The Sewer and Water Fund accounts for the collection of sewer and water billing utility revenue. This enterprise fund balance is allocated for the operational costs of the Water/Sewer departments and normally reserved for large capital municipal system expenses. Storm Water Fund - The Storm Water Fund is funded by the $3.75 storm water charge on the water bills and is dedicated to finance water quality improvements including departmental administration, storm water maintenance operations and improvement projects such as water quality ponds. Capital Park Fund - Capital Park funds are dedicated funds generated by the 10% park dedication fee as a result of new development and by park support fees on new construction building permits for the purpose of developing the City's neighborhood park and trail system. These dollars are programmed throughout the course of the city's capital improvement plan. Severance Compensation Fund - This fund was established to partially fund the City's compensated absence liability which is associated with the accrued vacation and sick leave for employees upon employment termination. The State Auditor's Office has recommended that local governments set aside a certain percentage on the basis of foreseeable turnover. ED Fed/MN Loan Funds - These funds were created to account for the proceeds of economic development grants received either from the federal government or the State of Minnesota to provide seed money for a revolving loan account. The purpose is to provide economic incentive for new business expansion within the community. Tax Increment Funds - The Tax Increment Fund represents an accumulation of funds such as bond proceeds and project administration fees charged to companies requesting project writedowns in the form of tax increment financing for new and/or redevelopment. The TIF district property taxes are then deposited in a number of tax increment funds established to track their respective revenue. H:\INVEST\IR.DOC Revolving Equipment Fund - A regular replacement schedule for equipment needs of the City in excess' of $5,000 has been adopted. Periodic fund transfers are appropriated to provide supplemental revenue to finance the acquisition and purchase of new and replacement vehicles and equipment. The long tenn effect of contributing occasional fund contributions is to mitigate property tax increases and eliminate debt financing. Building Fund - The funds within the Building Fund are bond proceeds from the issuance of water revenue bonds necessary for the construction of the maintenance facility. The CF AC (capital facility) charge of $7.50 on each utility bill is reserved to pay the bond principal and interest installments. Construction Fund - Construction Fund dollars represent unexpended bond proceeds which are reserved to pay for improvement projects that have been approved by the City Council on an annual basis. For the most part, these moneys are necessary to complete outstanding construction contracts and related engineering and professional services. Park Referendum Fund - Park Referendum Fund dollars represent unexpended bond proceeds which are reserved to pay for improvement projects that have been authorized by the City Council and approved by the voters as a result of the referendum election conducted during 1997. For the most part, these moneys are necessary to complete outstanding construction contracts and related engineering and professional services associated with those identified park improvements. Trunk Reserve Fund - The Trunk Reserve Fund consists of dedicated revenue generated from utility connection permits and acreage fees assessed at time of sewer and water installation for the purpose of recovering trunk oversizing costs and central municipal system improvements i.e., wells lift stations, force mains, etc. These dollars are programmed throughout the course ofthe city's capital improvement plan. Collector Street Fund - The Collector Street Fund consists of dedicated revenue generated by fees associated with new development and new construction building permits for the purpose of funding pedestrian related improvements i.e., bikeways, sidewalks, trail systems plus right of way acquisition along collector streets and occasional collector street links. Debt Service Fund - The Debt Service Fund represents prepayments of special assessments, property tax collections and special levies needed to amortize the outstanding bonded indebtedness of the City. This fund balance is 100% reserved for the payment of bond principal and interest.. DAG Special Revenue Fund - The DAG Fund is a special revenue fund to account for project engineering and inspection fees that are collected as a result of a developer's agreement contract. The fees are paid to the City by the developer when the contract is executed at the time of final plat approval. These revenues are used to pay for legal expenses and inspection services on developer installed utilities including sewer, water and street installation for newly approved subdivisions within the City of Prior Lake. H:\INVEST\IR.DOC Agency Fund - The Agency Fund accounts for the $1500 residential building permit deposit that is refunded to the building contractor upon final inspection. This provides the City the required financial assurance that the property site will be adequately cleaned up and debris free before an occupancy permit is granted. Because city funds are pooled for investment purposes, interest is allocated to each fund on a monthly basis, and is based upon each individual fund's proportionate share of the total amount. Overall the total investment pool does not represent excess reserves but rather available financial resources. In most instances these funds were established and restricted for specific and designated purposes by either Minnesota Statutes or City Code to accomplish the goals and objectives of the City of Prior Lake. H:\INVEST\IR.DOC MEETING DATE: AGENDA #: PREPARED BY: AGENDA ITEM: DISCUSSION: REVIEWED BY: Attachments: STAFF AGENDA REPORT OCTOBER 15,2001 4G RALPH TESCHNER, FINANCE DIRECTOR CONSIDER APPROVAL OF 2001 3RD QUARTER BUDGET REPORT AND OVERVIEW The City Council has directed Staff to prepare an accompanying written narrative that would serve as an informational excerpt to the quarterly budget reports. Attached to the 3rd Quarter Budget Report is a document entitled "Budget Report Overview" that is intended to satisfy your request. The 3rd Quarter Budget Report shows the status of expenditures for the first 9 months in 2001. The "overview" provides information related to those areas within the budget that have experienced exceptions (normally :1:5% variation) to the approved budget levels. The report identifies revenue shortfalls and surpluses and includes a short explanation as to the various reasons. Expenditures are also summarized on this basis. The "Budget Report Overview" is intended to serve as narrative support to the Quarterly Budget Report and enhance your understanding of performa ce results. Please feel free to contact me at 447-9841 for more info ation. aIBUDGETIBR.DOC 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER Expenditures: General Government · Ordinance costs for legal notices is somewhat under because of a limited number of ordinance publications that has occurred, which is the main reason why the YTD percentage is at 53%. · City Manager department expenditures of 69% are rUlming lower because a significant portion of the professional services category remains available at this point of the budget year. · Expenses associated with Boards and Commissions and Elections are typically not incurred until the latter part of the budget year i.e., December EDA and planning commission per diems and fall elections, therefore the zero amounts. · Internal Auditing and Assessing totals for the most part represent completion of expenditures for the year with little remaining activity. · Legal fees in the general service area is running higher at 67% than projected at this point of the budget cycle due to the fact that city attorney costs represent only 7 of the 9 months of billings. However, Scott Joint Prosecution expenses for the first nine months were more than $15,000 less than last year. This appears to have occurred because the activity level for Prior Lake is below that of the other cities percentage wise and because quarterly costs are distributed on a percentage basis, our share for the first half of the year is less. This has resulted in the overall legal expense category outcome of 58% of the year to date budget. · Personnel expenditures are lower at 65% mainly because of less reliance and utilization of consultants within the professional services category. · Data Processing expenses have also come in lower at 55%, as our suppOli expenditures through CIT have been less than we anticipated, as the transition to third party computer network support has been fairly successful and more cost effective at this point in time. · Bldgs & Plant is above 3rd quarter projections at 78% due to the fact that our general liability and property/casualty insurance premium increased by 8% from $130,000 to $140,000, an increase of $ 10,000 over last year. This overage will continue throughout the year as our premiums are paid on a quarterly basis. · Central Garage has exceeded projections at 80% because of higher costs in the major repair and maintenance equipment supplies' category associated with parks and public works. This was to be expected as a result of the protracted winter operations and additional park facilities coming online. · General Government totals are in general conformance with budget estimates at 70%. BUDGET REPORT OVERVIEW (200 I 3rd Quarter Budget Report) Public Safety · Police Department expenses are under at 70% because the department had two open secretarial positions that have recently been filled which temporarily reduced personnel expenses within the department. The quarterly billings from Scott County for the MDT leases (mobile data terminals) were not invoiced until just recently, therefore there is no year to date expense posted to this line item category w Also, fuel expense that is a major operational cost within the department has been favorable to date. · Fire Department expenses are fairly low because nearly 60% of department costs are attributed to volunteer and pension contribution, which is paid as an almuallump sum at year-end. · Civil Defense costs have been relatively low because of the lack of general repair service tl1at is typically caused by direct lightning strikes to the sirens. · Animal control does not represent a full quarter of service because they are billed one month in arrears. · Public Safety totals are in general conformance with budget estimates at 65%. Br030 I Public Works . Engineering Department expenses are a little below at 67% because of earlier position vacancies that have temporarily reduced persOlU1el expenses within the department. . Public Works totals are in general conformance with budget estimates at 72%. Culture-Recreation . Recreation Department dance activities have again exceeded expectations and have reached nearly 100% of budget level, which is the primary reason Recreation has exceeded third quarter budget variance with a performance of 97%. As shown under revenues, all recreation program registrations are at 105% as well. . Library results are up marginally at 82% of budget primarily due to the winter heating cost for the building, which were somewhat underestimated because of the steep rise in natural gas pnces. . Culture-Recreation totals are above seasonal expectations and budget estimates at 86%. Economic Development . The budget expenditure variance is due to expenditures of nearly $305,000.00 for the acquisition of the Hemlen parcel located downtown, the Creekside Circle home purchased as part of the Lakefront Plaza land exchange and the T.J. Towing parcel. . Economic Development totals are under budget estimates at 65% upon excluding these Council approved real estate transactions. Debt Service . All general debt servIce bond payments are made during the months of June and December. . Debt Service totals are in general conformance with budget estimates at 35%. Transit Services . Transit Services totals are in general conformance with budget estimates at 50%. Contingent Reserve . Four Contingency expenditures of approximately $5800 have been incurred which involved insurance deductible/settlement payments to the LMCIT. An additional $7200 was appropriated by the Council for expenses associated with the Lakefront Park grand opening celebration. And the largest expense was a partial payment of $125,800 relating to the Vierling condelllilation award. Expenditure Sununary: 2001 General Fund 3rd Quarter operating expenditures are on track and represent 72% of the total $7,517,047 operating budget. This compares with similar 2000 3rd quarter results of 65%, when excluding the extraneous land purchases and condemnation claim that was settled tllis year. Revenues: . Property tax collection receipts are right at 50% that is on target since settlements basically occur only twice a year. No apparent tax delinquency problem exists. . License & Pemlit fees are considerably ahead of projection as building pennit activity has been on an exceptionally strong pace that resulted in all building related revenue sources to come in at 138% of estimates. Br0301 · Intergovernmental revenue in the form of state aids and homestead and agricultural credit (HACA), which account for 55% of aids, are received in two installments in late July and end of December that would account for our current receipt level of 57%. · Charges for services is somewhat above expectations at 95% of revenue realized because we have received the entire cable franchise fee payment plus all seven (7) of our annual water tower antennae lease agreement payments. Park program registrations, particularly in the dance program, have been strong, as 105% of estimated revenues have been collected to date and park admission fees doubled our estimates due to the hot, dry summer that we experienced. · Fine revenue is averaging about $1300 less per month than projected. · Miscellaneous Revenue is up extraordinarily at 252% due to developer agreement revenue of $222,000 that has exceeded the standard budget estimate of $35,000. Plus the City received a $10,000 insurance settlement for the vandalism that occurred to the Sand Point picnic shelter fireplace in 1999. · Other Financing Sources primarily consist of the $200,000 enterprise fund contribution transfer, which is recognized at year-end. However the City has booked a property sale relating to the Mueller/HUD house swap associated with the Lakefront Plaza senior project. The revenue received with this sales transaction exceeded the house cost by $12,500.00. Revenue Surnmary: Revenues realized are significantly higher overall tlmn typical at approximately 66% of budget compared to the past five years that have shown a spread of 56-65% at the end of the third quarter. 3RD QUARTER BUDGET RECAP: Overall, the 2001 3rd quarter financial perfom1ance is fairly typical to past years with no significant expense variances or revenue shortfalls appearing other than noted. * [3rd Quarter Budget Report represents expenditures and revenues to date and do not include outstanding appropriations or receipt expectations.] Br\l301 2001 3rd Quarter Budget Report Budget Amount Expended Percent General Government 1,698,470.00 1,191,100.00 70% Mayor & Council 24,260.00 18,554.00 76% Ordinance 11,000.00 5,784.00 53% City Manager 274,301.00 188,620.00 69% Boards & Commissions 9,528.00 368.00 4% Elections 4,265.00 0.00 0% Director of Finance 100,688.00 74,268.00 74% Accounting 110,025.00 80,226.00 73% Intemal Auditing 14,415.00 11,700.00 81% Assessing 50,725.00 50,000.00 99% Law 253,400.00 146,003.00 58% PersOlmel 79,932.00 51,843.00 65% Plmming & Zoning 242,296.00 176,739.00 73% Data Processing 110,615.00 61,333.00 55% Buildings & Plant 237,500.00 185,639.00 78% Central Garage 175,520.00 140,023.00 80% Public Safety 2,497,019.00 1,626,154.00 65% Police 1,866,772.00 1,313,808.00 70% Fire & Rescue 283,530.00 73,052.00 26% Building Inspection 324,107.00 229,713.00 71% Civil Defense 9,600.00 1,076.00 11% Animal Control 13,010.00 8,505.00 65% Public Works 934,128.00 670,151.00 72% Engineering 473,792.00 319,059.00 67% Street 460,336.00 351,092.00 76% Culture-Recreation 1,182,468.00 1,017,942.00 86% Recreation 442,381.00 430,885.00 97% Parks 686,537.00 543,016.00 79% Libraries 53,550.00 44,041.00 82% Economic Development 49,527.00 337,105.00 681% Debt Service 725,485.00 252,743.00 35% Transit Services 379,950.00 189,975.00 50% Contingent Reserve 50,000.00 138,923.00 278% Revenues 7,517,047.00 4,979,713.00 66% General Property Taxes 3,903,647.00 1,961,311.00 50% Licenses & Pennits 452,525.00 618,063.00 137% Intergovenunental Revenue 1,804,635.00 1,024,243.00 57% Charges for Services 852,640.00 813,736.00 95% Fines & Forfeits 122,400.00 71,120.00 58% Miscellaneous Revenue 148,200.00 374,145.00 252% Other Financing Sources 233,000.00 117,095.00 50% Total Budget Expenditures 7,517,047.00 5,424,093.00 72% Total Budget Revenues 7,517,047.00 4,979,713.00 66% BrtJ3DI 11:51 AMID/S/DI MEETING DATE: AGENDA #: PREPARED BY: AGENDA ITEM: DISCUSSION: AL TERNATIVES: RECOMMENDED MOTION: REVIEWED BY: CITY COUNCIL AGENDA REPORT OCTOBER 15, 2001 4H JANET RINGBERG, LICENSE CLERK CONSIDER APPROVAL OF TEMPORARY 3.2 NON- INTOXICATING LIQUOR LICENSE FOR THE PRIOR LAKE ROTARY CLUB Current Circumstances The Prior Lake Rotary Club is requesting a Temporary 3.2 Non- Intoxicating Liquor license in order to provide 3.2 beer at their Fire Department Appreciation Dinner. This event will take place on Thursday, October 25,2001 in the Archangel's Room at the Church of St. Michael. The Issues The Prior Lake Rotary Club has completed the application, paid the $25.00 application fee and provided the city with proof of liquor liability insurance. The Prior Lake Police Department has found no reason to deny this permit. The City Council has the following alternatives: 1. Approve the Temporary 3.2 Non-Intoxicating Liquor license for the Prior Lake Rotary Club for Thursday, October 25,2001. 2. Deny the liquor license request. Staff recommends Council approve the Temporary 3.2 Liquor License request for the Prior Lake Rotary Club. 162&:N:~~~t-Jgf~~P.'1?'!.~qv2fZl~~X gg%q~q9NeyR?w?~~2) 447-4230 / Fax (952) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER